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MC726122 – (Updated) Microsoft Teams: View, download, and delete Microsoft OneDrive for Business transcript files

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check before: 2024-03-21

Product:

Exchange, Microsoft 365 admin center, OneDrive, Stream, Teams

Platform:

Android, iOS, Mac, Online, US Instances, Web, Windows Desktop, World tenant

Status:

In development

Change type:

Admin impact, New feature, Updated message

Links:

365720

Details:

Microsoft Teams will standardize all transcript storage to OneDrive for Business, starting with meetings that only have transcription enabled. Meetings that have only transcription enabled will save two copies (one in OneDrive for Business and one in Exchange Online), but all meeting transcript entry points in Teams app will point to the OneDrive for Business copy only. The rollout of this feature also improves both the experience of meeting organizers to manually delete the transcript, as well as the ability for IT administrators to apply retention policies to the transcripts from meetings that only had transcription enabled. The feature will begin rolling out mid-May 2024 and expect to complete by late May, 2024. No action is needed to prepare for this change.
Updated March 29, 2024: We have updated the entire message to provide additional information. Please review the message and thank you for your feedback.
We are beginning the process to standardize all transcript storage to OneDrive for Business, starting with the storage of transcripts for meetings that only have transcription enabled. Previously, meetings with only transcription enabled saved the transcript file to the meeting organizer’s Exchange Online, while meetings with both recording and transcription enabled saved two transcript copies—one that is coupled with the recording saved to OneDrive for Business and another transcript copy saved to the meeting organizer’s Exchange Online.
Now with this feature, meetings that have only transcription enabled will also save two copies (one in OneDrive for Business and one in Exchange Online), but all meeting transcript entry points in Teams app will point to the OneDrive for Business copy only, no entry points for meeting transcripts will source from the Exchange Online copy. At a later date to be announced, meeting transcripts will stop saving in Exchange Online altogether and all transcript storage will be standardized on OneDrive for Business only.
The rollout of this feature also improves both the experience of meeting organizers to manually delete the transcript, as well as the ability for IT administrators to apply retention policies to the transcripts from meetings that only had transcription enabled.
A summary of the deletion experience for meeting transcripts is captured in the following table:
UserType of transcript deletionPrevious experienceNew Experience with this feature rollout
Meeting organizer/co-organizer Manually from Teams appOnly deleted Exchange Online transcript fileDeletes both copies of the transcript file from OneDrive for Business and Exchange Online
Meeting organizer/co-organizerManually from StreamOnly deletes the transcript file stored in OneDrive for BusinessOnly deletes the transcript file stored in OneDrive for Business
IT AdministratorRetention policies in Teams Admin CenterOnly available for copies saved in OneDrive for Business, so only applicable to meetings with recording turned on.Now the retention policy is also applicable to meetings with only transcription enabled and to the transcript file saved in OneDrive for Business.
To bulk delete transcript files saved in Exchange Online—please refer to this documentation

This message is associated with Microsoft 365 Roadmap ID 365720
[When this will happen:]
Targeted release: We will begin rolling out mid-May 2024 and expect to complete by late May, 2024.
General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out late May, 2024 and expect to complete by mid-August, 2024.

Change Category:
XXXXXXX ...

Scope:
XXXXXXX ...

Release Phase:
General Availability

Created:
2024-03-07

updated:
2024-03-30

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changes*

DatePropertyoldnew
2024-03-30MC prepareThere is no action needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.
https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=365720
There is no action needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.
https://learn.microsoft.com/microsoftteams/delete-exchange-online-transcripts
https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=365720
2024-03-30MC MessageTagNamesNew feature, Admin impactUpdated message, New feature, Admin impact
2024-03-30MC SummaryMicrosoft Teams will save meeting transcript files in OneDrive for Business for transcription-only meetings. Users can view, download, and delete transcript files from one place instead of two. The feature will roll out in April 2024 and will affect organizations that use transcription. No action is needed to prepare for this change.Microsoft Teams will standardize all transcript storage to OneDrive for Business, starting with meetings that only have transcription enabled. Meetings that have only transcription enabled will save two copies (one in OneDrive for Business and one in Exchange Online), but all meeting transcript entry points in Teams app will point to the OneDrive for Business copy only. The rollout of this feature also improves both the experience of meeting organizers to manually delete the transcript, as well as the ability for IT administrators to apply retention policies to the transcripts from meetings that only had transcription enabled. The feature will begin rolling out mid-May 2024 and expect to complete by late May, 2024. No action is needed to prepare for this change.
2024-03-30MC Last Updated03/07/2024 00:55:402024-03-29T19:33:46Z
2024-03-30MC MessagesWith this new feature, Microsoft Teams meeting transcript files will be saved in Microsoft OneDrive for Business for transcription-only meetings. Users will be able to view, download, and delete transcript files from one place (OneDrive for Business) instead of two places (OneDrive for Business and Microsoft Exchange Online).
This message is associated with Microsoft 365 Roadmap ID 365720
[When this will happen:]
Targeted release: We will begin rolling out early April 2024 and expect to complete by mid-April 2024.
Worldwide, GCC, GCC High, and DoD: We will begin rolling out mid-April 2024 and expect to complete by late April 2024.
Updated March 29, 2024: We have updated the entire message to provide additional information. Please review the message and thank you for your feedback.
We are beginning the process to standardize all transcript storage to OneDrive for Business, starting with the storage of transcripts for meetings that only have transcription enabled. Previously, meetings with only transcription enabled saved the transcript file to the meeting organizer’s Exchange Online, while meetings with both recording and transcription enabled saved two transcript copies—one that is coupled with the recording saved to OneDrive for Business and another transcript copy saved to the meeting organizer’s Exchange Online.
Now with this feature, meetings that have only transcription enabled will also save two copies (one in OneDrive for Business and one in Exchange Online), but all meeting transcript entry points in Teams app will point to the OneDrive for Business copy only, no entry points for meeting transcripts will source from the Exchange Online copy. At a later date to be announced, meeting transcripts will stop saving in Exchange Online altogether and all transcript storage will be standardized on OneDrive for Business only.
The rollout of this feature also improves both the experience of meeting organizers to manually delete the transcript, as well as the ability for IT administrators to apply retention policies to the transcripts from meetings that only had transcription enabled.
A summary of the deletion experience for meeting transcripts is captured in the following table:
UserType of transcript deletionPrevious experienceNew Experience with this feature rollout
Meeting organizer/co-organizer Manually from Teams appOnly deleted Exchange Online transcript fileDeletes both copies of the transcript file from OneDrive for Business and Exchange Online
Meeting organizer/co-organizerManually from StreamOnly deletes the transcript file stored in OneDrive for BusinessOnly deletes the transcript file stored in OneDrive for Business
IT AdministratorRetention policies in Teams Admin CenterOnly available for copies saved in OneDrive for Business, so only applicable to meetings with recording turned on.Now the retention policy is also applicable to meetings with only transcription enabled and to the transcript file saved in OneDrive for Business.
To bulk delete transcript files saved in Exchange Online—please refer to this documentation

This message is associated with Microsoft 365 Roadmap ID 365720
[When this will happen:]
Targeted release: We will begin rolling out mid-May 2024 and expect to complete by late May, 2024.
General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out late May, 2024 and expect to complete by mid-August, 2024.
2024-03-30MC How AffectCurrently, if the admin turns on transcription for the organization, you can view, download, and delete transcript files saved on both OneDrive for Business and Exchange Online directly from the tile "Transcript" in the Microsoft Teams meeting chat or in the Recap tab in the Teams calendar invite.

With this new feature, we will stop saving transcript files on Exchange Online. We will communicate this change here when it is set to begin.
There is no change to the end user experience for viewing and downloading Teams meeting transcripts. The only change for meeting organizers and co-organizers is for any meetings that are held after this feature rolls out, they can delete all copies of the meeting transcript directly from the Teams app, instead of having to manually delete all copies of the transcript from two places (Teams app and Stream). For IT administrators, they can start applying retention policies for the copy of the transcript saved in OneDrive for Business, including scenarios where a meeting only had transcription enabled. This retention policy won’t affect the copies saved in Exchange Online, to bulk delete transcript files saved in Exchange Online—please refer to this documentation
2024-03-30MC TitleMicrosoft Teams: View, download, and delete Microsoft OneDrive for Business transcript files(Updated) Microsoft Teams: View, download, and delete Microsoft OneDrive for Business transcript files
2024-03-30MC End Time04/30/2024 09:00:002024-09-30T09:00:00Z
2024-03-25MC Feature Status365720
All, FeatureRolloutStatusNotSupported
Android, FeatureRolloutStatusNotSupported
Desktop, Scheduled
iOS, FeatureRolloutStatusNotSupported
Mac, Scheduled
Web, Scheduled-;

*starting April 2022

Last updated 2 weeks ago

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