check before: 2024-03-02
Product:
Forms, Planner, Teams
Platform:
Android, iOS, Mac, US Instances, Windows Desktop, World tenant
Status:
Launched
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft Teams will soon have a new task publishing experience, which includes recurring task lists, training and policy task lists, form completion requirements, and approval completion requirements. These features will be enabled as part of the rollout of the new Planner experience, which is expected to begin early April 2024 for targeted release and mid-April 2024 for standard release. No additional action is needed to prepare for this rollout.
Details:
Updated March 27, 2024: We have updated the rollout timeline below. Thank you for your patience.
The task publishing experience allows frontline organizations to distribute tasks across employees spread across geographically dispersed locations and then monitor how that work is going. Task publishing is available in Microsoft Teams as part of the Tasks by Planner and To Do app, which will soon be renamed to Planner.
We're releasing several new task publishing features based on top customer requests and feedback:
Recurring task lists. You'll be able to set recurrence on a draft task list, which will allow you to choose the cadence (such as every month on the 15th of the month). You can then publish the list and task publishing will automatically send future tasks. We know this will be a time saver for distributing repeat tasks across frontline locations. Common applications are weekly/monthly site inspections and compliance walks or daily opening and closing tasks.
Training and policy task lists. You'll be able to create a task list for each member of a recipient team. When you publish the list and choose the recipient teams, a copy of the tasks in the list will be created for and assigned to each member of the recipient teams. This is a great option for training tasks or tasks where employees must acknowledge a new policy.
Form completion requirement. You'll be able to add a form completion requirement to a task, which allows you to create a Microsoft Forms survey that must be completed by a member of each recipient team before that team can complete the task. You can use any Forms question types, including a question that requires a file upload for employees to show their work. You'll be able to centrally review the form submissions across the locations.
Approval completion requirement. Similarly, you'll be able to add an approval completion requirement to a task, which means that the task cannot be approved until an approval of the completed work is requested and granted. The approval can be requested directly from the task details by the user completing the task.
These features will be enabled as part of the rollout of the new Planner experience (more info at https://aka.ms/thenewplanner).
This message is associated with Microsoft 365 Roadmap ID 135562.
[When this will happen:]
Targeted Release: We will begin rolling out early April 2024 (previously mid-March) and expect to complete by mid-April 2024 (previously late March).
Standard Release: We will begin rolling out mid-April 2024 (previously late March) and expect to complete by early May 2024 (previously early April).
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release (Entire Organization), Targeted Release (Select People)
Created:
2024-02-17
updated:
2024-03-28
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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linked item details
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Pictures
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Direct effects for Operations**
- Direct Impact on IT Operations
- Increased Complexity in Task Management
- The introduction of recurring task lists and approval requirements may lead to increased complexity in managing tasks across teams.
- Roles Impacted: IT Administrators, Project Managers
- Dependencies: Integration with existing task management systems and workflows may require adjustments to ensure compatibility.
- Reference: [Microsoft Teams Task Publishing](https://aka.ms/taskpublishinginplanner)
- Potential for User Confusion and Miscommunication
- Users may experience confusion regarding new features, such as form completion and approval requirements, leading to potential delays in task completion.
- Roles Impacted: End Users, Team Leaders
- Dependencies: Training materials and user documentation may need to be updated to reflect new functionalities.
- Reference: [Microsoft 365 Roadmap](https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=135562)
** AI generated content. This information is not reliable.
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change history
| Date | Property | old | new |
| 2024-03-28 | MC Messages | The task publishing experience allows frontline organizations to distribute tasks across employees spread across geographically dispersed locations and then monitor how that work is going. Task publishing is available in Microsoft Teams as part of the Tasks by Planner and To Do app, which will soon be renamed to Planner.
We're releasing several new task publishing features based on top customer requests and feedback: Recurring task lists. You'll be able to set recurrence on a draft task list, which will allow you to choose the cadence (such as every month on the 15th of the month). You can then publish the list and task publishing will automatically send future tasks. We know this will be a time saver for distributing repeat tasks across frontline locations. Common applications are weekly/monthly site inspections and compliance walks or daily opening and closing tasks. Training and policy task lists. You'll be able to create a task list for each member of a recipient team. When you publish the list and choose the recipient teams, a copy of the tasks in the list will be created for and assigned to each member of the recipient teams. This is a great option for training tasks or tasks where employees must acknowledge a new policy. Form completion requirement. You'll be able to add a form completion requirement to a task, which allows you to create a Microsoft Forms survey that must be completed by a member of each recipient team before that team can complete the task. You can use any Forms question types, including a question that requires a file upload for employees to show their work. You'll be able to centrally review the form submissions across the locations. Approval completion requirement. Similarly, you'll be able to add an approval completion requirement to a task, which means that the task cannot be approved until an approval of the completed work is requested and granted. The approval can be requested directly from the task details by the user completing the task. These features will be enabled as part of the rollout of the new Planner experience (more info at https://aka.ms/thenewplanner). This message is associated with Microsoft 365 Roadmap ID 135562. [When this will happen:] Targeted Release: We will begin rolling out mid-March and expect to complete by late March 2024. Standard Release: We will begin rolling out late March 2024 and expect to complete by early April 2024. | Updated March 27, 2024: We have updated the rollout timeline below. Thank you for your patience.
The task publishing experience allows frontline organizations to distribute tasks across employees spread across geographically dispersed locations and then monitor how that work is going. Task publishing is available in Microsoft Teams as part of the Tasks by Planner and To Do app, which will soon be renamed to Planner. We're releasing several new task publishing features based on top customer requests and feedback: Recurring task lists. You'll be able to set recurrence on a draft task list, which will allow you to choose the cadence (such as every month on the 15th of the month). You can then publish the list and task publishing will automatically send future tasks. We know this will be a time saver for distributing repeat tasks across frontline locations. Common applications are weekly/monthly site inspections and compliance walks or daily opening and closing tasks. Training and policy task lists. You'll be able to create a task list for each member of a recipient team. When you publish the list and choose the recipient teams, a copy of the tasks in the list will be created for and assigned to each member of the recipient teams. This is a great option for training tasks or tasks where employees must acknowledge a new policy. Form completion requirement. You'll be able to add a form completion requirement to a task, which allows you to create a Microsoft Forms survey that must be completed by a member of each recipient team before that team can complete the task. You can use any Forms question types, including a question that requires a file upload for employees to show their work. You'll be able to centrally review the form submissions across the locations. Approval completion requirement. Similarly, you'll be able to add an approval completion requirement to a task, which means that the task cannot be approved until an approval of the completed work is requested and granted. The approval can be requested directly from the task details by the user completing the task. These features will be enabled as part of the rollout of the new Planner experience (more info at https://aka.ms/thenewplanner). This message is associated with Microsoft 365 Roadmap ID 135562. [When this will happen:] Targeted Release: We will begin rolling out early April 2024 (previously mid-March) and expect to complete by mid-April 2024 (previously late March). Standard Release: We will begin rolling out mid-April 2024 (previously late March) and expect to complete by early May 2024 (previously early April). |
| 2024-03-28 | MC Title | Microsoft Teams | Task publishing: Schedule recurring lists and several top requests | (Updated) Microsoft Teams | Task publishing: Schedule recurring lists and several top requests |
| 2024-03-28 | MC Last Updated | 02/17/2024 00:50:33 | 2024-03-27T19:31:19Z |
| 2024-03-28 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2024-03-28 | MC Summary | Microsoft Teams is releasing new task publishing features based on customer requests and feedback, including recurring task lists, training and policy task lists, form completion requirements, and approval completion requirements. These features will be enabled as part of the rollout of the new Planner experience, which will begin in mid-March and complete by early April 2024. If you are using the task publishing feature, you will see new options when creating task lists and tasks. No additional action is needed to prepare for this rollout. | Microsoft Teams will soon have a new task publishing experience, which includes recurring task lists, training and policy task lists, form completion requirements, and approval completion requirements. These features will be enabled as part of the rollout of the new Planner experience, which is expected to begin early April 2024 for targeted release and mid-April 2024 for standard release. No additional action is needed to prepare for this rollout. |
Last updated 3 months ago
