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MC716664 – (Updated) Microsoft Teams | Task publishing: Schedule recurring lists and several top requests

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check before: 2024-03-02

Product:

Forms, Planner, Teams

Platform:

Android, iOS, Mac, US Instances, Windows Desktop, World tenant

Status:

Rolling out

Change type:

New feature, Updated message, User impact

Links:

135562

Details:

Microsoft Teams will soon have a new task publishing experience, which includes recurring task lists, training and policy task lists, form completion requirements, and approval completion requirements. These features will be enabled as part of the rollout of the new Planner experience, which is expected to begin early April 2024 for targeted release and mid-April 2024 for standard release. No additional action is needed to prepare for this rollout.
Updated March 27, 2024: We have updated the rollout timeline below. Thank you for your patience.
The task publishing experience allows frontline organizations to distribute tasks across employees spread across geographically dispersed locations and then monitor how that work is going. Task publishing is available in Microsoft Teams as part of the Tasks by Planner and To Do app, which will soon be renamed to Planner.
We're releasing several new task publishing features based on top customer requests and feedback:
Recurring task lists. You'll be able to set recurrence on a draft task list, which will allow you to choose the cadence (such as every month on the 15th of the month). You can then publish the list and task publishing will automatically send future tasks. We know this will be a time saver for distributing repeat tasks across frontline locations. Common applications are weekly/monthly site inspections and compliance walks or daily opening and closing tasks.
Training and policy task lists. You'll be able to create a task list for each member of a recipient team. When you publish the list and choose the recipient teams, a copy of the tasks in the list will be created for and assigned to each member of the recipient teams. This is a great option for training tasks or tasks where employees must acknowledge a new policy.
Form completion requirement. You'll be able to add a form completion requirement to a task, which allows you to create a Microsoft Forms survey that must be completed by a member of each recipient team before that team can complete the task. You can use any Forms question types, including a question that requires a file upload for employees to show their work. You'll be able to centrally review the form submissions across the locations.
Approval completion requirement. Similarly, you'll be able to add an approval completion requirement to a task, which means that the task cannot be approved until an approval of the completed work is requested and granted. The approval can be requested directly from the task details by the user completing the task.
These features will be enabled as part of the rollout of the new Planner experience (more info at https://aka.ms/thenewplanner).
This message is associated with Microsoft 365 Roadmap ID 135562.
[When this will happen:]
Targeted Release: We will begin rolling out early April 2024 (previously mid-March) and expect to complete by mid-April 2024 (previously late March).

Standard Release: We will begin rolling out mid-April 2024 (previously late March) and expect to complete by early May 2024 (previously early April).

Change Category:
XXXXXXX ...

Scope:
XXXXXXX ...

Release Phase:
General Availability, Targeted Release (Entire Organization), Targeted Release (Select People)

Created:
2024-02-17

updated:
2024-03-28

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changes*

DatePropertyoldnew
2024-03-28MC MessagesThe task publishing experience allows frontline organizations to distribute tasks across employees spread across geographically dispersed locations and then monitor how that work is going. Task publishing is available in Microsoft Teams as part of the Tasks by Planner and To Do app, which will soon be renamed to Planner.
We're releasing several new task publishing features based on top customer requests and feedback:
Recurring task lists. You'll be able to set recurrence on a draft task list, which will allow you to choose the cadence (such as every month on the 15th of the month). You can then publish the list and task publishing will automatically send future tasks. We know this will be a time saver for distributing repeat tasks across frontline locations. Common applications are weekly/monthly site inspections and compliance walks or daily opening and closing tasks.
Training and policy task lists. You'll be able to create a task list for each member of a recipient team. When you publish the list and choose the recipient teams, a copy of the tasks in the list will be created for and assigned to each member of the recipient teams. This is a great option for training tasks or tasks where employees must acknowledge a new policy.
Form completion requirement. You'll be able to add a form completion requirement to a task, which allows you to create a Microsoft Forms survey that must be completed by a member of each recipient team before that team can complete the task. You can use any Forms question types, including a question that requires a file upload for employees to show their work. You'll be able to centrally review the form submissions across the locations.
Approval completion requirement. Similarly, you'll be able to add an approval completion requirement to a task, which means that the task cannot be approved until an approval of the completed work is requested and granted. The approval can be requested directly from the task details by the user completing the task.
These features will be enabled as part of the rollout of the new Planner experience (more info at https://aka.ms/thenewplanner).
This message is associated with Microsoft 365 Roadmap ID 135562.
[When this will happen:]
Targeted Release: We will begin rolling out mid-March and expect to complete by late March 2024.

Standard Release: We will begin rolling out late March 2024 and expect to complete by early April 2024.
Updated March 27, 2024: We have updated the rollout timeline below. Thank you for your patience.
The task publishing experience allows frontline organizations to distribute tasks across employees spread across geographically dispersed locations and then monitor how that work is going. Task publishing is available in Microsoft Teams as part of the Tasks by Planner and To Do app, which will soon be renamed to Planner.
We're releasing several new task publishing features based on top customer requests and feedback:
Recurring task lists. You'll be able to set recurrence on a draft task list, which will allow you to choose the cadence (such as every month on the 15th of the month). You can then publish the list and task publishing will automatically send future tasks. We know this will be a time saver for distributing repeat tasks across frontline locations. Common applications are weekly/monthly site inspections and compliance walks or daily opening and closing tasks.
Training and policy task lists. You'll be able to create a task list for each member of a recipient team. When you publish the list and choose the recipient teams, a copy of the tasks in the list will be created for and assigned to each member of the recipient teams. This is a great option for training tasks or tasks where employees must acknowledge a new policy.
Form completion requirement. You'll be able to add a form completion requirement to a task, which allows you to create a Microsoft Forms survey that must be completed by a member of each recipient team before that team can complete the task. You can use any Forms question types, including a question that requires a file upload for employees to show their work. You'll be able to centrally review the form submissions across the locations.
Approval completion requirement. Similarly, you'll be able to add an approval completion requirement to a task, which means that the task cannot be approved until an approval of the completed work is requested and granted. The approval can be requested directly from the task details by the user completing the task.
These features will be enabled as part of the rollout of the new Planner experience (more info at https://aka.ms/thenewplanner).
This message is associated with Microsoft 365 Roadmap ID 135562.
[When this will happen:]
Targeted Release: We will begin rolling out early April 2024 (previously mid-March) and expect to complete by mid-April 2024 (previously late March).

Standard Release: We will begin rolling out mid-April 2024 (previously late March) and expect to complete by early May 2024 (previously early April).
2024-03-28MC TitleMicrosoft Teams | Task publishing: Schedule recurring lists and several top requests(Updated) Microsoft Teams | Task publishing: Schedule recurring lists and several top requests
2024-03-28MC Last Updated02/17/2024 00:50:332024-03-27T19:31:19Z
2024-03-28MC MessageTagNamesNew feature, User impactUpdated message, New feature, User impact
2024-03-28MC SummaryMicrosoft Teams is releasing new task publishing features based on customer requests and feedback, including recurring task lists, training and policy task lists, form completion requirements, and approval completion requirements. These features will be enabled as part of the rollout of the new Planner experience, which will begin in mid-March and complete by early April 2024. If you are using the task publishing feature, you will see new options when creating task lists and tasks. No additional action is needed to prepare for this rollout.Microsoft Teams will soon have a new task publishing experience, which includes recurring task lists, training and policy task lists, form completion requirements, and approval completion requirements. These features will be enabled as part of the rollout of the new Planner experience, which is expected to begin early April 2024 for targeted release and mid-April 2024 for standard release. No additional action is needed to prepare for this rollout.

*starting April 2022

Last updated 3 weeks ago

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