check before: 2024-11-01
Product:
Copilot, Entra, Microsoft 365 admin center, Microsoft 365 Apps, Microsoft 365 for the web, Microsoft 365 Groups, Microsoft Loop, OneDrive, Outlook, Purview, Purview Communication Compliance, Purview compliance portal, Purview Information Protection, Purview Records Management, SharePoint, Teams, Windows
Platform:
Android, iOS, Mac, Multi-Geo, Online, US Instances, Web, World tenant
Status:
varies
Change type:
New feature, Admin impact
Details:
In response to your feedback, we've updated public documentation, published IT Admin items to the Microsoft 365 Public Roadmap, issued Message Center posts for roadmap features, and summarized everything in a comprehensive blog, linked below, on managing Loop in your organization.
Blog: Loop governance, lifecycle, manageability for IT Admins - Nov 2024
This message is associated with and summarizes multiple Microsoft 365 Roadmap IDs. See below.
[When this will happen:]
Each Microsoft 365 Roadmap ID has its own schedule and MC post. Refer to each Roadmap ID for details. This summary is a convenience. Recent IT Admin blog summary covers:
ID 111225, MC923176: Loop workspace Sensitivity Labels
Users can apply container-level sensitivity labels to Loop workspaces to prevent oversharing and manage access effectively.
ID 421614, MC923419: Loop guest sharing via Entra B2B configuration for organizations with sensitivity labels
Enable B2B guest sharing for Loop workspaces, pages, and components, subject to administrator policy. This allows sharing with people outside your tenant, and now includes organizations that utilize sensitivity labels.
ID 397755, MC929030: Retention Labels are available for Loop pages and components
Organizations that rely on Microsoft's records management capabilities in Purview can now include Loop content in their workflows with Retention Labels on Loop pages and components. There's an in-app experience when a label is applied.
ID 421613, MC929029: Common Admin Management Tasks Enabled for all Loop workspaces
Admins can manage membership, ownership, deletion, and restoration of Loop workspaces in the SharePoint Embedded admin center or PowerShell. These changes are visible within the Loop experience.
ID 422727, MC929028: New personal Loop workspace
The Loop app now provides a personal workspace to all users, which is shared with Copilot Pages. This personal workspace is a user-owned SharePoint Embedded container, one per user. All governance, lifecycle management and compliance processes apply the same way they would to a user's OneDrive.
ID 422729, MC929028: Ideas Workspace Functions as a Shared Loop workspace.
Loop Ideas workspaces are tenant-managed like SharePoint Communication sites. They appear with existing Loop workspaces, with all features such as adding members and organizing pages.
ID 362124, MC929027: Promote Members to Owners in Loop workspaces
Loop workspaces support multiple owners, allowing end-users to promote members to owners.
ID 422728, MC929023: Microsoft 365 Groups for Managing New Loop workspaces
When creating a new Loop workspace, users can choose an existing Microsoft 365 Group to manage the workspace's lifetime, governance, and compliance, similar to SharePoint Team sites.
ID 422725, MC929022: Require Existing Microsoft 365 Group for New Loop workspaces
Ensure new Loop workspaces are connected to and managed by an existing Microsoft 365 Group, similar to SharePoint Team sites.
ID 421616, MC929025: Multi-Geo Support for Shared Loop workspaces
Data storage for shared Loop workspaces in the correct geo. M365 group-owned workspaces are created in the group's geo, while non-M365 group-owned workspaces are created in the creator's preferred data location.
ID 421615, MC929021: User Accessible Recycle Bin for Loop workspaces
When users delete a Loop workspace, owners can restore it from a recycle bin in Loop. In development Published 9119872
ID 421611, MC929020: Admin Usage Reports
View and monitor Loop usage in the tenant through existing M365 admin usage dashboards.
ID 421612, MC929014: Departed User Content Workflows for User-Owned Loop workspaces
Manage retention and deletion workflows for user-owned Loop workspaces like Copilot Pages when users leave the organization. Notify and provide temporary access to other employees or administrators to save important data before deletion policies take effect.
General Availability (Worldwide): We will begin rolling out late November 2024 and expect to complete most of the work by late April 2025.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2024-11-21
updated:
2024-11-21
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Sensitivity Labels Implementation
Without preparation, users may inadvertently overshare sensitive information in Loop workspaces, leading to data breaches.
- roles: IT Admin, Compliance Officer
- references: https://techcommunity.microsoft.com/blog/microsoft_365blog/loop-governance-lifecycle-manageability-for-it-admins-%E2%80%93-nov-2024/4237591
Guest Sharing Configuration
Unprepared organizations may face unauthorized access to Loop workspaces by external users, risking data security.
- roles: IT Admin, Security Officer
- references: https://techcommunity.microsoft.com/blog/microsoft_365blog/loop-governance-lifecycle-manageability-for-it-admins-%E2%80%93-nov-2024/4237591
Retention Labels for Loop Content
Failure to implement retention policies may result in loss of critical data when users leave the organization.
- roles: IT Admin, Data Manager
- references: https://techcommunity.microsoft.com/blog/microsoft_365blog/loop-governance-lifecycle-manageability-for-it-admins-%E2%80%93-nov-2024/4237591
Admin Management Tasks
Admins may struggle to manage Loop workspaces effectively, leading to confusion and mismanagement of resources.
- roles: IT Admin, Project Manager
- references: https://techcommunity.microsoft.com/blog/microsoft_365blog/loop-governance-lifecycle-manageability-for-it-admins-%E2%80%93-nov-2024/4237591
User Accessible Recycle Bin
Users may permanently lose important Loop workspaces due to lack of awareness about the new recycle bin feature.
- roles: End User, IT Support
- references: https://techcommunity.microsoft.com/blog/microsoft_365blog/loop-governance-lifecycle-manageability-for-it-admins-%E2%80%93-nov-2024/4237591
Configutation Options**
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Opportunities**
Enhanced Admin Management Tasks
The introduction of common admin management tasks for Loop workspaces will streamline the administrative process for IT admins, allowing them to manage membership, ownership, deletion, and restoration of workspaces through the SharePoint Embedded admin center or PowerShell. This centralization can lead to improved efficiency and reduced time spent on administrative tasks.
- next-steps: Train IT admins on the new management features and update internal documentation to reflect these changes. Monitor the rollout and gather feedback from admins to ensure a smooth transition.
- roles: IT Administrators, Compliance Officers, Data Governance Managers
- references: https://techcommunity.microsoft.com/blog/microsoft_365blog/loop-governance-lifecycle-manageability-for-it-admins-%E2%80%93-nov-2024/4237591
Retention and Deletion Workflows for User-Owned Workspaces
Implementing retention and deletion workflows for user-owned Loop workspaces will help ensure compliance with data management policies. This feature allows admins to manage content effectively when users leave the organization, ensuring important data is preserved and accessible during the transition.
- next-steps: Develop a policy framework for managing user-owned content, including retention schedules and deletion protocols. Communicate these policies to all employees and provide training on how to manage their Loop workspaces accordingly.
- roles: IT Administrators, Compliance Officers, HR Managers
- references: https://techcommunity.microsoft.com/blog/microsoft_365blog/loop-governance-lifecycle-manageability-for-it-admins-%E2%80%93-nov-2024/4237591
Admin Usage Reports for Loop
The availability of admin usage reports for Loop will enable IT administrators to monitor and analyze the usage of Loop workspaces across the organization. This insight can help identify trends, optimize resource allocation, and enhance user engagement with the platform.
- next-steps: Set up regular reporting intervals to review Loop usage data. Utilize this data to make informed decisions about training, support, and feature enhancements based on user engagement patterns.
- roles: IT Administrators, Data Analysts, Business Intelligence Managers
- references: https://techcommunity.microsoft.com/blog/microsoft_365blog/loop-governance-lifecycle-manageability-for-it-admins-%E2%80%93-nov-2024/4237591
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
Imagine Microsoft Loop as a digital office space where your team collaborates on projects. Just like in a physical office, you need rules and systems to keep everything organized and secure. Microsoft has introduced several updates to help manage this digital space more effectively.
Think of sensitivity labels as the locks on your office doors. They help control who can enter certain rooms and access sensitive information. With Loop, you can now apply these labels to entire workspaces, ensuring that only the right people can view or edit the content, much like how you might restrict access to confidential meeting rooms.
Guest sharing is like inviting a consultant to your office. You can now share Loop workspaces with external guests, similar to how you might give a visitor badge to someone from outside your company. This is managed through policies that ensure guests only see what they're supposed to, maintaining security while allowing collaboration.
Retention labels are akin to filing cabinets where you store important documents for a set period. With Loop, you can apply these labels to pages and components, ensuring that content is kept or disposed of according to your organization's policies, just like how you might archive or shred documents after a certain time.
The new personal workspace feature is like having a personal desk in the office. Each user gets their own space to organize their work, similar to how you might keep personal notes and projects at your desk. This space is governed by the same rules as other company storage, ensuring consistency in how data is managed.
Multi-geo support is like having office branches in different cities. It ensures that data is stored in the correct geographic location, much like how you might keep files in the local office closest to where they are needed.
The recycle bin feature is like having a lost and found box. If a workspace is accidentally deleted, it can be restored, similar to retrieving misplaced items from a lost and found.
Admin usage reports are like having a security camera in the office. They allow administrators to monitor how Loop is being used, providing insights into activity and helping ensure everything runs smoothly.
Finally, workflows for departed users are like exit procedures when an employee leaves. They ensure that any important work is handed over or archived properly, preventing loss of valuable information.
These updates aim to make managing your digital workspace as seamless and secure as running a physical office, providing tools to keep everything organized, accessible, and compliant with your organization's policies.
** AI generated content. This information must be reviewed before use.
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Last updated 1 month ago ago
