397755 – Microsoft 365 app: Retention Labels are available for Loop pages and components

Product:

Microsoft Loop, Purview Communication Compliance

Platform:

Web, World tenant

Status:

Launched

Change type:

Links:

MC938646
MC929030

Details:

Organizations that rely on Microsoft's records management capabilities in Purview can now include Loop content in their workflows with Retention Labels on Loop pages and components. There's an in-app experience when a label is applied or a record is locked.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-06-12

updated:
2025-01-18

Docu to Check

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MS workload name

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Direct effects for Operations**

- Impact on IT Operations
- Increased complexity in managing retention policies for Loop content
- Role Impacted: IT Compliance Officers
- Dependencies: Integration with existing Purview Communication Compliance tools may require additional configuration and testing.
- Potential need for additional training and documentation for IT staff on new features
- Role Impacted: IT Administrators
- Dependencies: Existing training materials may need updates to include Loop components and their management.

- Impact on IT Services
- Changes in data retention workflows may affect existing services that rely on document management
- Role Impacted: Service Managers
- Dependencies: Other Microsoft 365 services (e.g., SharePoint, OneDrive) may require adjustments to ensure compatibility with new retention labels.
- Increased support tickets related to the new functionality and its integration with existing services
- Role Impacted: IT Support Staff
- Dependencies: Helpdesk systems may need updates to handle new types of queries related to Loop content.

- Impact on IT Users
- Users may experience confusion or disruptions when applying retention labels to Loop pages and components
- Role Impacted: End Users (e.g., Project Managers, Team Members)
- Dependencies: User training sessions may need to be scheduled to familiarize users with the new features and their implications.
- Potential delays in project workflows if users are not adequately trained on the new retention processes
- Role Impacted: Business Analysts
- Dependencies: Collaboration tools may need to be monitored for any disruptions in user productivity due to the change.

References:
- Microsoft Purview Communication Compliance: https://learn.microsoft.com/en-us/microsoft-365/compliance/purview-communication-compliance?view=o365-worldwide
- Microsoft Loop Overview: https://www.microsoft.com/en-us/microsoft-365/loop

Opportunities**

- Enhanced Compliance and Records Management
- Implementing retention labels for Loop pages and components allows for better compliance with organizational policies and legal requirements.
- Roles that might profit: Compliance Officers, Legal Teams, IT Administrators.
- Reference: [Microsoft Purview Communication Compliance](https://www.microsoft.com/en-us/microsoft-365/compliance/communication-compliance)

- Improved Collaboration and Knowledge Management
- Utilizing Loop's collaborative features alongside retention labels can streamline workflows and enhance knowledge sharing within teams, ensuring that important information is preserved and easily accessible.
- Roles that might profit: Project Managers, Team Leaders, Knowledge Management Specialists.
- Reference: [Microsoft Loop Overview](https://www.microsoft.com/en-us/microsoft-365/loop)

- Cost-Effective Data Management
- By integrating Loop with existing records management processes, organizations can reduce the need for additional third-party tools for compliance and data retention, potentially lowering licensing costs.
- Roles that might profit: IT Operations Managers, Financial Analysts, Procurement Teams.
- Reference: [Microsoft 365 Licensing](https://www.microsoft.com/en-us/microsoft-365/pricing)

Potentional Risks**

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Data Protection**

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Hypothetical Work Council Statement**

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DPIA Draft**

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