check before: 2025-09-15
Product:
Copilot, Defender, Entra, Microsoft 365 admin center, Microsoft 365 Apps, Microsoft 365 Copilot, Teams, Windows
Platform:
Android, iOS, Mac, Online, Web, Windows Desktop, World tenant
Status:
Launched
Change type:
Admin impact, Feature update, Updated message, User impact
Links:
Details:
Summary:
Microsoft Teams Copilot will default to running without transcription for new meetings starting mid-January 2026, with conversation history persisting during meetings. Transcription must be manually enabled for post-meeting queries. Tenants with policies updated after June 2024 are unaffected; admins can adjust policies to retain current behavior.
Details:
Updated October 30, 2025: We have updated the timeline and the content. Thank you for your patience.
Introduction
We're updating the default behavior of Microsoft Teams Copilot in meetings. Copilot without transcription will become the default mode for newly scheduled Teams meetings where Copilot is allowed. Additionally, conversation history will now persist during meetings, improving multitasking and continuity of insights.
This update is associated with Microsoft 365 Roadmap ID 478611.
When this will happen
General Availability (Worldwide): We will begin rolling out in mid-January 2026 (previously early November 2025) and expect to complete by early February 2026 (previously mid-November 2025).
[What's changing?]
Who is affected:
Affected tenants: If your TeamsMeetingPolicy was created or modified before the Copilot without transcription policy option was introduced (June 2024), your tenant will be affected by this change.
Not Affected: If your TeamsMeetingPolicy was created or modified after June 2024 when the Copilot without transcription option was introduced, your tenant will not be affected.
What will happen:
The default Copilot policy will change from EnabledWithTranscript to Enabled for both new and existing Teams meetings where Copilot is allowed.
Copilot and Facilitator will no longer automatically start transcription for meetings in affected tenants.
Users must manually enable transcription to use post-meeting Copilot or Facilitator queries.
Conversation history will persist during meetings for Copilot without transcription.
Tenants with TeamsMeetingPolicy created or modified after June 2024 are not affected.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-08-22
updated:
2025-10-31
Task Type
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Docu to Check
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Transcription Availability
Users will need to manually enable transcription for post-meeting queries, which may lead to confusion and loss of important insights if forgotten.
- roles: End Users, Meeting Facilitators
- references: https://learn.microsoft.com/microsoftteams/copilot-teams-transcription, https://support.microsoft.com/office/use-copilot-without-recording-a-teams-meeting-a59cb88c-0f6b-4a20-a47a-3a1c9a818bd9
User Experience with Conversation History
The change in conversation history retention may disrupt users' workflow if they are accustomed to the previous behavior of history being cleared, potentially leading to missed information.
- roles: End Users, Project Managers
- references: https://learn.microsoft.com/microsoftteams/copilot-teams-transcription, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=478611
Policy Management Complexity
Admins may face increased complexity in managing TeamsMeetingPolicy settings, leading to potential misconfigurations and inconsistent user experiences across different teams.
- roles: IT Administrators, Compliance Officers
- references: https://learn.microsoft.com/microsoftteams/copilot-teams-transcription, https://support.microsoft.com/office/use-copilot-without-recording-a-teams-meeting-a59cb88c-0f6b-4a20-a47a-3a1c9a818bd9
Configutation Options**
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Opportunities**
Enhanced User Engagement with Conversation History
The persistence of conversation history during meetings allows users to reference previous discussions without needing to rely on transcription. This can enhance user engagement and facilitate better collaboration, especially in teams that have frequent discussions or brainstorming sessions.
- next-steps: Conduct training sessions to educate users on how to effectively utilize the conversation history feature. Update internal documentation to reflect the new capabilities and provide tips on maximizing its use.
- roles: Team Leaders, Project Managers, Collaboration Specialists
- references: https://learn.microsoft.com/microsoftteams/copilot-teams-transcription, https://support.microsoft.com/office/use-copilot-without-recording-a-teams-meeting-a59cb88c-0f6b-4a20-a47a-3a1c9a818bd9
Improved Meeting Policy Management
With the new default settings for Copilot, IT administrators can streamline meeting policy management. By reviewing and updating TeamsMeetingPolicy settings, admins can ensure compliance with organizational needs while optimizing the use of Copilot features.
- next-steps: Audit current TeamsMeetingPolicy settings and assess the need for updates. Implement a regular review process for policy management to adapt to future changes in features and organizational requirements.
- roles: IT Administrators, Compliance Officers
- references: https://learn.microsoft.com/microsoftteams/copilot-teams-transcription, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=478611
Cost-Effective Training and Documentation
The shift to manual transcription activation reduces the reliance on automatic transcription services, which may incur additional costs. By focusing on training users to utilize the new features effectively, organizations can save on unnecessary expenses while improving user experience.
- next-steps: Develop a cost-benefit analysis of current transcription services and explore alternatives. Create a comprehensive training program to help users adapt to the new manual transcription process, emphasizing best practices and tips.
- roles: Training Coordinators, Finance Managers, HR Managers
- references: https://learn.microsoft.com/microsoftteams/copilot-teams-transcription, https://support.microsoft.com/office/use-copilot-without-recording-a-teams-meeting-a59cb88c-0f6b-4a20-a47a-3a1c9a818bd9
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-10-31 | MC prepare | https://learn.microsoft.com/microsoftteams/copilot-teams-transcription
https://support.microsoft.com/office/use-copilot-without-recording-a-teams-meeting-a59cb88c-0f6b-4a20-a47a-3a1c9a818bd9 https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=478611 | If adopting the new defaults:
Review TeamsMeetingPolicy for transcription dependencies. Update internal documentation and training. Communicate to users how to enable transcription when needed. Optional admin steps to retain current behavior: Update Global and Custom TeamsMeetingPolicy settings via TAC or PowerShell. TAC UI Portal: Navigate to Teams Admin Center and set the Copilot policy default value as required. For example, if the current default value is desired, update it to a different value, then set it back. Please ensure both TeamsMeetingPolicy and all Custom Policies are updated. PowerShell example to set Copilot policy to EnabledWithTranscript for all relevant meeting policies: get-csteamsmeetingpolicy | ? { $_.Identity -ne "Tag:AllOn" -and $_.Identity -ne "Tag:AllOff" -and $_.Identity -ne "Tag:Default" -and $_.Identity -ne "Tag:Kiosk" -and $_.Identity -ne "Tag:RestrictedAnonymousAccess" -and $_.Identity -ne "Tag:RestrictedAnonymousNoRecording" } | % { $_.Identity; set-csteamsmeetingpolicy -identity $_.Identity -Copilot EnabledWithTranscript } Learn more: Manage Microsoft 365 Copilot in Teams meetings and events | Microsoft Teams | Microsoft Learn Use Copilot without recording a Teams meeting | Copilot in Teams | Copilot | Microsoft Support Compliance considerations QuestionAnswer Does the change alter how existing customer data is processed, stored, or accessed?Conversation history is now retained during the meeting instead of being cleared when switching panels. Does the change introduce or significantly modify AI/ML or agent capabilities that interact with or provide access to customer data?Copilot behavior is updated to persist conversation history, enhancing AI-driven meeting insights. Does the change provide end users any new way of interacting with generative AI?Users can now maintain a continuous Copilot interaction during meetings without transcription. Does the change include an admin control and, can it be controlled through Entra ID group membership?IT admins can enforce or override defaults via Teams meeting policy. Does the change allow a user to enable and disable the feature themselves?Users can manually enable transcription during meetings to retain Copilot insights post-meeting. https://learn.microsoft.com/microsoftteams/copilot-teams-transcription https://support.microsoft.com/office/use-copilot-without-recording-a-teams-meeting-a59cb88c-0f6b-4a20-a47a-3a1c9a818bd9 https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=478611 |
| 2025-10-31 | MC Summary | Microsoft Teams Copilot will default to operating without transcription for new meetings starting November 2025, with conversation history persisting during meetings. Transcription must be manually enabled for post-meeting insights. Custom policies remain unchanged, and admins can control settings via Teams meeting policies. | Microsoft Teams Copilot will default to running without transcription for new meetings starting mid-January 2026, with conversation history persisting during meetings. Transcription must be manually enabled for post-meeting queries. Tenants with policies updated after June 2024 are unaffected; admins can adjust policies to retain current behavior. |
| 2025-10-31 | MC Last Updated | 09/05/2025 19:18:58 | 2025-10-31T17:47:57Z |
| 2025-10-31 | MC Messages | Updated September 5, 2025: We have updated the timeline. Thank you for your patience.
Introduction We're updating the default behavior of Microsoft Teams Copilot in meetings. Copilot without transcription will become the default mode for newly scheduled Teams meetings where Copilot is allowed. Additionally, conversation history will now persist during meetings, improving multitasking and continuity of insights. This update is associated with Microsoft 365 Roadmap ID 478611. When this will happen General Availability (Worldwide): We will begin rolling out in early November 2025 and expect to complete by mid-November 2025. | Updated October 30, 2025: We have updated the timeline and the content. Thank you for your patience.
Introduction We're updating the default behavior of Microsoft Teams Copilot in meetings. Copilot without transcription will become the default mode for newly scheduled Teams meetings where Copilot is allowed. Additionally, conversation history will now persist during meetings, improving multitasking and continuity of insights. This update is associated with Microsoft 365 Roadmap ID 478611. When this will happen General Availability (Worldwide): We will begin rolling out in mid-January 2026 (previously early November 2025) and expect to complete by early February 2026 (previously mid-November 2025). [What's changing?] Who is affected: Affected tenants: If your TeamsMeetingPolicy was created or modified before the Copilot without transcription policy option was introduced (June 2024), your tenant will be affected by this change. Not Affected: If your TeamsMeetingPolicy was created or modified after June 2024 when the Copilot without transcription option was introduced, your tenant will not be affected. What will happen: The default Copilot policy will change from EnabledWithTranscript to Enabled for both new and existing Teams meetings where Copilot is allowed. Copilot and Facilitator will no longer automatically start transcription for meetings in affected tenants. Users must manually enable transcription to use post-meeting Copilot or Facilitator queries. Conversation history will persist during meetings for Copilot without transcription. Tenants with TeamsMeetingPolicy created or modified after June 2024 are not affected. |
| 2025-10-31 | MC End Time | 12/29/2025 08:00:00 | 2026-03-10T08:00:00Z |
| 2025-10-31 | MC How Affect | Copilot without transcription becomes default:
Applies to new tenants and new users. Existing users without a set policy will inherit the host configuration and receive this new default. Custom policies will remain unchanged. In Teams meeting policy, the default property value for "Copilot" will change from EnabledWithTranscript to Enabled. This affects how Copilot behaves in newly scheduled meetings unless overridden by custom policy. Starting Copilot during a meeting will no longer automatically start transcription. Transcription must be manually enabled in Meeting Options or during the meeting if users want post-meeting insights or access to Copilot conversation history. Conversation history now persists during meetings: Users can switch between meeting features (chat, participant list) without losing Copilot insights. This change applies to all users using Copilot without transcription. What you can do to prepare Review your organization's Teams meeting policies for dependencies on transcription defaults. Update internal documentation and training to reflect the new default behavior and conversation history persistence. Communicate to users how to manually enable transcription when needed, especially if they want to retain Copilot insights after the meeting. Learn more: Manage Microsoft 365 Copilot in Teams meetings and events | Microsoft Teams | Microsoft Learn Use Copilot without recording a Teams meeting | Copilot in Teams | Copilot | Microsoft Support Compliance considerations QuestionAnswer Does the change alter how existing customer data is processed, stored, or accessed?Conversation history is now retained during the meeting instead of being cleared when switching panels. Does the change introduce or significantly modify AI/ML or agent capabilities that interact with or provide access to customer data?Copilot behavior is updated to persist conversation history, enhancing AI-driven meeting insights. Does the change provide end users any new way of interacting with generative AI?Users can now maintain a continuous Copilot interaction during meetings without transcription. Does the change include an admin control and, can it be controlled through Entra ID group membership?IT admins can enforce or override defaults via Teams meeting policy. Does the change allow a user to enable and disable the feature themselves?Users can manually enable transcription during meetings to retain Copilot insights post-meeting. | |
| 2025-09-06 | MC MessageTagNames | Feature update, User impact, Admin impact | Updated message, Feature update, User impact, Admin impact |
| 2025-09-06 | MC Summary | Microsoft Teams Copilot will default to running without transcription for new meetings starting mid-September 2025, with conversation history now persisting during meetings. Transcription must be manually enabled for post-meeting insights. Custom policies remain unchanged, and admins can control settings via Teams meeting policies. | Microsoft Teams Copilot will default to operating without transcription for new meetings starting November 2025, with conversation history persisting during meetings. Transcription must be manually enabled for post-meeting insights. Custom policies remain unchanged, and admins can control settings via Teams meeting policies. |
| 2025-09-06 | MC Last Updated | 08/22/2025 02:09:52 | 2025-09-05T19:18:58Z |
| 2025-09-06 | MC Messages | Introduction
We're updating the default behavior of Microsoft Teams Copilot in meetings. Copilot without transcription will become the default mode for newly scheduled Teams meetings where Copilot is allowed. Additionally, conversation history will now persist during meetings, improving multitasking and continuity of insights. This update is associated with Microsoft 365 Roadmap ID 478611. When this will happen General Availability (Worldwide): We will begin rolling out in mid-September 2025 and expect to complete by late September 2025. | Updated September 5, 2025: We have updated the timeline. Thank you for your patience.
Introduction We're updating the default behavior of Microsoft Teams Copilot in meetings. Copilot without transcription will become the default mode for newly scheduled Teams meetings where Copilot is allowed. Additionally, conversation history will now persist during meetings, improving multitasking and continuity of insights. This update is associated with Microsoft 365 Roadmap ID 478611. When this will happen General Availability (Worldwide): We will begin rolling out in early November 2025 and expect to complete by mid-November 2025. |
| 2025-09-06 | MC Title | Microsoft Teams Copilot without transcription becomes default for meetings - conversation history now persists | (Updated) Microsoft Teams Copilot without transcription becomes default for meetings - conversation history now persists |
| 2025-09-06 | MC End Time | 10/31/2025 08:00:00 | 2025-12-29T08:00:00Z |
Last updated 1 month ago ago
