MC1182702 – (Updated) Microsoft 365 Copilot: Prepare for your meeting with Copilot chat in Outlook mobile

Product:

Copilot, Microsoft 365 Apps, Microsoft 365 Copilot, Outlook

Platform:

Android, iOS, Online, World tenant

Status:

In development

Change type:

Admin impact, New feature, Updated message, User impact

Links:

516568

Details:

Summary:
Outlook mobile users with a Microsoft 365 Copilot license on Android and iOS can now prepare for meetings using Copilot chat, available by early February 2026. The feature is on by default, requires no admin setup, and helps access personalized meeting information efficiently.

Details:
Updated January 13, 2026: We have updated the timeline. Thank you for your patience.
Outlook mobile users can now prepare for their meetings using Copilot chat with a single tap. This feature is available on Android and iOS platforms and requires a Microsoft 365 Copilot license. It helps users quickly access relevant meeting information, making preparation more efficient and personalized.
This message is associated with Microsoft 365 Roadmap ID 516568.
[When this will happen:]
General Availability (Worldwide): Rollout will begin in early February 2026 (previously mid-January) and is expected to complete by mid-February 2026 (previously end of January).

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-11-04

updated:
2026-01-14

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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summary for non-techies**

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Direct effects for Operations**

User Data Privacy
Copilot chat may surface personal data in chat responses, which could lead to unintentional data exposure if users are not aware of the AI's data handling capabilities.
   - roles: End Users, Compliance Officers
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568

User Experience Disruption
If users are not prepared for the new feature, they may experience confusion or frustration when interacting with Copilot chat, impacting their meeting preparation efficiency.
   - roles: End Users, IT Support Staff
   - references: https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1

Increased Support Requests
The introduction of Copilot chat without prior communication may lead to an increase in support requests from users seeking assistance with the new feature.
   - roles: Helpdesk Staff, IT Support Staff
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568

Compliance Risks
The use of AI to access and surface meeting-related information may raise compliance concerns regarding GDPR and data subject rights if not properly communicated to users.
   - roles: Compliance Officers, Data Protection Officers
   - references: https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1

Feature Misuse
Without proper training or awareness, users may misuse the Copilot chat feature, leading to inefficiencies or incorrect information being used in meetings.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568

Configutation Options**

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Opportunities**

Enhanced Meeting Preparation Efficiency
The introduction of Copilot chat in Outlook mobile allows users to access personalized meeting information quickly, enhancing preparation efficiency. This can lead to more productive meetings and better time management for employees.
   - next-steps: Communicate the availability of this feature to all employees, highlighting its benefits. Encourage users to leverage Copilot chat for meeting preparation and gather feedback to assess its impact on productivity.
   - roles: Employees, Managers, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568

Improved User Experience with AI Integration
The integration of AI through Copilot chat provides users with a modernized experience, allowing them to interact with their data in a more intuitive way. This can lead to increased user satisfaction and adoption of Microsoft 365 tools.
   - next-steps: Provide training sessions or resources on how to effectively use Copilot chat. Monitor user engagement and satisfaction to identify areas for further improvement.
   - roles: IT Support, Training Coordinators, HR
   - references: https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1

Data Compliance and User Privacy Awareness
As Copilot chat utilizes AI to access user data for meeting preparation, it is crucial to ensure compliance with data protection regulations. This opportunity allows for a review of data handling practices and user privacy education.
   - next-steps: Conduct a compliance review regarding the use of AI in accessing personal data. Develop and disseminate guidelines to users on data privacy and how their information is used within Copilot chat.
   - roles: Compliance Officers, Data Protection Officers, IT Administrators
   - references: https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1

Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

Microsoft has introduced a new feature for Outlook mobile users called Copilot chat, designed to help users prepare for meetings more efficiently. Think of it like having a personal assistant who organizes all the necessary information for your meetings, but it's right on your phone. This feature is available for those with a Microsoft 365 Copilot license and works on both Android and iOS devices.

Imagine you're getting ready for an important meeting. Traditionally, you might sift through emails, notes, and calendars to gather all the details you need. With Copilot chat, this process is simplified. It's like having a digital assistant that you can tap into with a single touch. Once you select the "Prepare" option, Copilot chat will present you with relevant meeting information, and you can even ask follow-up questions to get more details.

This feature is automatically turned on for users with the appropriate license, so there's no need for any setup or configuration from IT administrators. It's designed to respect existing policies and permissions, ensuring that your data remains secure and compliant with regulations like GDPR.

In terms of compliance, it's important to note that Copilot chat uses AI to access meeting-related information from your data. This means it can potentially surface personal data in its responses, depending on the context of the meeting. However, this is similar to how a personal assistant might use your calendar and emails to help you prepare.

For those managing teams or handling HR, it's a good idea to inform your staff about this new feature, especially if they rely heavily on Outlook for scheduling and communication. Updating any internal documentation to include this feature could also be beneficial, ensuring everyone knows how to make the most of it.

In summary, Copilot chat in Outlook mobile is like having a smart assistant in your pocket, ready to help you prepare for meetings with ease. It streamlines the process, making it more efficient and personalized, all while keeping your data secure and compliant.