check before: 2024-04-10
Product:
Microsoft 365 for the web, Microsoft Lists, SharePoint, Teams
Platform:
Online, US Instances, Web, World tenant
Status:
Launched
Change type:
Admin impact, New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft SharePoint is updating to allow approvals in any list, with a revised rollout timeline. Targeted Release will begin mid-May 2024, and General Availability will start mid-July 2024. Users can configure approvals via the Automate dropdown and action them in Teams. Organizations should inform users and update documentation accordingly.
Details:
Updated August 30, 2024: We have updated the rollout timeline below. Thank you for your patience.
As previously communicated in MC525660 (Updated) SharePoint: New List Templates with Approvals (March 2023), we are expanding Approvals in lists in Microsoft SharePoint Online.
With this rollout, Approvals will soon be available in any list. Today, two list templates allow for approvals integration: content scheduler with approvals and travel requests with approvals. With this rollout, we're expanding the ability to enable or disable approvals on any list.
[When this will happen:]
Targeted Release: We will begin rolling out mid-May 2024 (previously mid-April) and expect to complete by late May 2024 (previously early May).
General Availability (Worldwide, GCC): We will begin rolling out mid-July 2024 (previously late May) and expect to complete by mid-September 2024 (previously mid-August).
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2024-03-27
updated:
2024-08-31
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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linked item details
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Direct effects for Operations**
Approval Process Disruption
If the new approvals feature is rolled out without proper user training, users may struggle to navigate the new functionality, leading to delays in approval processes and potential project bottlenecks.
- roles: Project Managers, End Users
- references: https://support.microsoft.com/office/approvals-in-lists-2bd0954d-5797-4be3-b78a-846f26338e17
Increased Support Requests
The introduction of the approvals feature may lead to an increase in support requests from users who are unfamiliar with the new functionality, overwhelming the IT support team.
- roles: IT Support Staff, End Users
- references: https://support.microsoft.com/office/approvals-in-lists-2bd0954d-5797-4be3-b78a-846f26338e17
Configutation Options**
Configure Approvals in SharePoint Lists
Users can enable approvals in any SharePoint list via the Automate dropdown in the command bar.
- technical instructions: 1. Navigate to your SharePoint list. 2. Click on the 'Automate' dropdown in the command bar. 3. Select 'Start approval process' to configure approvals.
- references: https://support.microsoft.com/office/approvals-in-lists-2bd0954d-5797-4be3-b78a-846f26338e17
Disable Approvals in SharePoint Lists
Disabling approvals will hide the relevant columns, but in-progress approvals will still be actionable in Teams.
- technical instructions: 1. Go to your SharePoint list. 2. Click on the 'Automate' dropdown. 3. Select 'Manage approvals' and choose to disable the feature.
- references: https://support.microsoft.com/office/approvals-in-lists-2bd0954d-5797-4be3-b78a-846f26338e17
** AI generated content. This information is not reliable.
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change history
| Date | Property | old | new |
| 2024-08-31 | MC Messages | Updated June 13, 2024: We have updated the rollout timeline below. Thank you for your patience.
As previously communicated in MC525660 (Updated) SharePoint: New List Templates with Approvals (March 2023), we are expanding Approvals in lists in Microsoft SharePoint Online. With this rollout, Approvals will soon be available in any list. Today, two list templates allow for approvals integration: content scheduler with approvals and travel requests with approvals. With this rollout, we're expanding the ability to enable or disable approvals on any list. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2024 (previously mid-April) and expect to complete by late May 2024 (previously early May). General Availability (Worldwide, GCC): We will begin rolling out mid-July 2024 (previously late May) and expect to complete by mid-August 2024 (previously mid-June). | Updated August 30, 2024: We have updated the rollout timeline below. Thank you for your patience.
As previously communicated in MC525660 (Updated) SharePoint: New List Templates with Approvals (March 2023), we are expanding Approvals in lists in Microsoft SharePoint Online. With this rollout, Approvals will soon be available in any list. Today, two list templates allow for approvals integration: content scheduler with approvals and travel requests with approvals. With this rollout, we're expanding the ability to enable or disable approvals on any list. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2024 (previously mid-April) and expect to complete by late May 2024 (previously early May). General Availability (Worldwide, GCC): We will begin rolling out mid-July 2024 (previously late May) and expect to complete by mid-September 2024 (previously mid-August). |
| 2024-08-31 | MC Last Updated | 06/14/2024 01:08:46 | 2024-08-31T01:28:09Z |
| 2024-08-31 | MC Summary | Microsoft SharePoint is expanding Approvals to any list, allowing users to configure Approvals by going to the Automate dropdown from the command bar in SharePoint Online lists or in the Microsoft Lists app. The rollout will begin in mid-May 2024 for Targeted Release and mid-July for General Availability, with completion expected by late May and mid-August, respectively. Users can manually add approvals columns back into views at any time. Organizations should inform their users of the new functionality and include the Microsoft Support link in their end-user documentation and support process. | Microsoft SharePoint is updating to allow approvals in any list, with a revised rollout timeline. Targeted Release will begin mid-May 2024, and General Availability will start mid-July 2024. Users can configure approvals via the Automate dropdown and action them in Teams. Organizations should inform users and update documentation accordingly. |
| 2024-06-14 | MC Last Updated | 04/26/2024 00:56:10 | 2024-06-14T01:08:46Z |
| 2024-06-14 | MC Messages | Updated April 25, 2024: We have updated the rollout timeline below. Thank you for your patience.
As previously communicated in MC525660 (Updated) SharePoint: New List Templates with Approvals (March 2023), we are expanding Approvals in lists in Microsoft SharePoint Online. With this rollout, Approvals will soon be available in any list. Today, two list templates allow for approvals integration: content scheduler with approvals and travel requests with approvals. With this rollout, we're expanding the ability to enable or disable approvals on any list. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2024 (previously mid-April) and expect to complete by late May 2024 (previously early May). General Availability (Worldwide, GCC): We will begin rolling out late May 2024 (previously early May) and expect to complete by mid-June 2024. | Updated June 13, 2024: We have updated the rollout timeline below. Thank you for your patience.
As previously communicated in MC525660 (Updated) SharePoint: New List Templates with Approvals (March 2023), we are expanding Approvals in lists in Microsoft SharePoint Online. With this rollout, Approvals will soon be available in any list. Today, two list templates allow for approvals integration: content scheduler with approvals and travel requests with approvals. With this rollout, we're expanding the ability to enable or disable approvals on any list. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2024 (previously mid-April) and expect to complete by late May 2024 (previously early May). General Availability (Worldwide, GCC): We will begin rolling out mid-July 2024 (previously late May) and expect to complete by mid-August 2024 (previously mid-June). |
| 2024-06-14 | MC End Time | 07/29/2024 09:00:00 | 2024-09-23T09:00:00Z |
| 2024-06-14 | MC Summary | Microsoft SharePoint is expanding Approvals to any list, allowing users to configure Approvals by going to the Automate dropdown from the command bar in SharePoint Online lists or in the Microsoft Lists app. The rollout will begin in mid-May 2024 for Targeted Release and late May for General Availability, with completion expected by early May and mid-June, respectively. Users can manually add approvals columns back into views at any time. Organizations should inform their users of the new functionality and include the Microsoft Support link in their end-user documentation and support process. | Microsoft SharePoint is expanding Approvals to any list, allowing users to configure Approvals by going to the Automate dropdown from the command bar in SharePoint Online lists or in the Microsoft Lists app. The rollout will begin in mid-May 2024 for Targeted Release and mid-July for General Availability, with completion expected by late May and mid-August, respectively. Users can manually add approvals columns back into views at any time. Organizations should inform their users of the new functionality and include the Microsoft Support link in their end-user documentation and support process. |
| 2024-04-26 | MC Messages | As previously communicated in MC525660 (Updated) SharePoint: New List Templates with Approvals (March 2023), we are expanding Approvals in lists in Microsoft SharePoint Online.
With this rollout, Approvals will soon be available in any list. Today, two list templates allow for approvals integration: content scheduler with approvals and travel requests with approvals. With this rollout, we're expanding the ability to enable or disable approvals on any list. [When this will happen:] Targeted Release: We will begin rolling out mid-April 2024 and expect to complete by early May 2024. General Availability (Worldwide, GCC): We will begin rolling out early May and expect to complete by mid-June. | Updated April 25, 2024: We have updated the rollout timeline below. Thank you for your patience.
As previously communicated in MC525660 (Updated) SharePoint: New List Templates with Approvals (March 2023), we are expanding Approvals in lists in Microsoft SharePoint Online. With this rollout, Approvals will soon be available in any list. Today, two list templates allow for approvals integration: content scheduler with approvals and travel requests with approvals. With this rollout, we're expanding the ability to enable or disable approvals on any list. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2024 (previously mid-April) and expect to complete by late May 2024 (previously early May). General Availability (Worldwide, GCC): We will begin rolling out late May 2024 (previously early May) and expect to complete by mid-June 2024. |
| 2024-04-26 | MC Title | Microsoft SharePoint: Add approvals to any SharePoint list | (Updated) Microsoft SharePoint: Add approvals to any SharePoint list |
| 2024-04-26 | MC Last Updated | 03/27/2024 00:36:17 | 2024-04-26T00:56:10Z |
| 2024-04-26 | MC MessageTagNames | New feature, User impact, Admin impact | Updated message, New feature, User impact, Admin impact |
| 2024-04-26 | MC Summary | Microsoft SharePoint is expanding Approvals to any list, allowing users to configure Approvals by going to the Automate dropdown from the command bar in SharePoint Online lists or in the Microsoft Lists app. The rollout will begin in mid-April 2024 for Targeted Release and early May for General Availability, with completion expected by early May and mid-June, respectively. Users can manually add approvals columns back into views at any time. Organizations should inform their users of the new functionality and include the Microsoft Support link in their end-user documentation and support process. | Microsoft SharePoint is expanding Approvals to any list, allowing users to configure Approvals by going to the Automate dropdown from the command bar in SharePoint Online lists or in the Microsoft Lists app. The rollout will begin in mid-May 2024 for Targeted Release and late May for General Availability, with completion expected by early May and mid-June, respectively. Users can manually add approvals columns back into views at any time. Organizations should inform their users of the new functionality and include the Microsoft Support link in their end-user documentation and support process. |
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