MC756008 – Updates to the Microsoft Copilot for Microsoft 365 user interface (archived)

Microsoft Edge

check before: 2024-08-13

Product:

Copilot, Entra, Entra ID, Microsoft 365 Apps, Microsoft 365 Copilot, Microsoft 365 suite, Microsoft Edge, Microsoft Search

Platform:

Education, mobile, Web, World tenant

Status:

Launched

Change type:

Admin impact, Feature update, Updated message, User impact

Links:

MC756004

Details:

Summary:
Microsoft Copilot for Microsoft 365 UI will be updated to create better visual alignment with Microsoft Copilot (formerly Bing Chat Enterprise). The updates include adding a green shield icon, a persistent legal and data protection disclaimer, a new AI accuracy disclaimer, and removing company branding/logo from the UI. The updates will roll out in mid-April and be completed by early July 2024. These are UI updates only and do not impact Microsoft Copilot for Microsoft 365 terms, privacy, or data protections. It is recommended to prepare users by informing them of the UI updates.

Details:
Updated June 13, 2024: We have updated the rollout timeline below. Thank you for your patience.
Beginning in mid-April, the Microsoft Copilot for Microsoft 365 user interface (UI) will be updated to create better visual alignment between it and Microsoft Copilot (formerly Bing Chat Enterprise). These UI updates are expected to be completed by early July.



Microsoft Copilot for Microsoft 365 UI updates include:
Adding a green shield icon to the UI header (located next to the user profile image): When a user hovers over the shield (or presses on the icon from within a supported mobile application), they will see a flyout description with a link to more information: "Microsoft's enterprise compliance standards apply to this chat. Use discretion when sharing personal and organizational data."
Adding a persistent legal and data protection disclaimer, along with links for Terms, Privacy, and FAQs, underneath the chat prompt box (bottom of the UI): "Microsoft's enterprise compliance standards apply to this chat. Terms | Privacy | FAQs".
To simplify the UI, the following duplicative instances of these disclaimers or links will be removed:
The blue lock icon with light-grey disclaimer within the flow of Copilot chat ("Work content and chats cannot be seen outside your organization.").
The legal disclaimer and links for Terms, Privacy, and FAQs underneath the Copilot for Microsoft 365 branding.
Adding a new AI accuracy disclaimer to the bottom of each chat: A shield with a lock icon and disclaimer will be added at the bottom of each chat: "AI-generated content may be incorrect."
Removing company branding/logo from the UI: Users will no longer see their company's branding or logo as part of the Microsoft Copilot for Microsoft 365 UI.
These updates will roll out to the following Microsoft Copilot for Microsoft 365 entry points:
Copilot.microsoft.com
Copilot in Bing (bing.com/chat)
Copilot in Edge (sidebar)
Copilot in Windows
Mobile applications:
Microsoft Copilot
Microsoft Edge
The UI for Copilot for Microsoft 365-specific entry points (such as those within the Microsoft 365 apps) will not update.
The Microsoft Copilot (formerly Bing Chat Enterprise) UI is also updating with similar changes to create better visual alignment between it and Copilot for Microsoft 365. Please refer to MC756004 for details on those UI updates.
[When this will happen:]
General Availability (include all environments here on same schedule): We will begin rolling out mid-April 2024 (previously late March) and expect to complete by early July 2024 (previously late May).

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2024-03-26

updated:
2024-08-10

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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Pictures

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More Info URL

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Direct effects for Operations**

- User Experience Changes
- Users may experience confusion due to the removal of company branding/logo, which could impact their sense of familiarity and trust in the application.
- Users will need to adapt to new UI elements such as the green shield icon and persistent disclaimers, which may require additional training or support.
- Roles impacted: End Users, Training Coordinators

- Compliance and Legal Awareness
- The introduction of persistent legal and data protection disclaimers may lead to increased awareness of compliance standards, but could also overwhelm users with information.
- Users may misinterpret the disclaimers, leading to potential misuse of the AI tool in sensitive scenarios.
- Roles impacted: Compliance Officers, Legal Teams, End Users

- IT Support and Administration
- IT administrators may face an increase in support tickets related to user confusion over the new UI changes, requiring additional resources for user support.
- The removal of duplicative disclaimers may lead to questions about data protection, necessitating clear communication from IT.
- Roles impacted: IT Support Staff, System Administrators

- Integration with Other Services
- Changes in the Microsoft Copilot UI may affect integration with other Microsoft 365 services, potentially leading to unexpected behavior or user experience issues.
- Dependencies on other services (e.g., Microsoft Edge, Windows) may require additional testing to ensure compatibility post-update.
- Roles impacted: IT Operations Teams, Application Developers

- Communication and Change Management
- Effective communication strategies will be essential to prepare users for the changes, which may require additional time and resources to implement.
- Failure to adequately inform users may lead to frustration and decreased productivity as they navigate the new UI.
- Roles impacted: Change Management Teams, Communication Officers, Team Leaders

References:
- Microsoft Adoption: Copilot for Microsoft 365 [Microsoft Adoption](https://adoption.microsoft.com/copilot/)
- Microsoft 365 Copilot Privacy [Microsoft Learn](https://learn.microsoft.com/microsoft-365-copilot/microsoft-365-copilot-privacyhow-does-microsoft-copilot-for-microsoft-365-use-your-proprietary-organizational-data)

Opportunities**

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Potentional Risks**

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Data Protection**

XXXXXXX ...paid membership only

Work Council statement**

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DPIA**

XXXXXXX ...paid membership only

** AI generated content. This information is not reliable.

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change history

DatePropertyoldnew
2024-06-14MC Last Updated05/17/2024 21:29:052024-06-13T21:26:36Z
2024-06-14MC MessagesUpdated May 17, 2024: We have updated the rollout timeline below. Thank you for your patience.
Beginning in mid-April, the Microsoft Copilot for Microsoft 365 user interface (UI) will be updated to create better visual alignment between it and Microsoft Copilot (formerly Bing Chat Enterprise). These UI updates are expected to be completed by early May.



Microsoft Copilot for Microsoft 365 UI updates include:
Adding a green shield icon to the UI header (located next to the user profile image): When a user hovers over the shield (or presses on the icon from within a supported mobile application), they will see a flyout description with a link to more information: “Microsoft's enterprise compliance standards apply to this chat. Use discretion when sharing personal and organizational data.”
Adding a persistent legal and data protection disclaimer, along with links for Terms, Privacy, and FAQs, underneath the chat prompt box (bottom of the UI): “Microsoft's enterprise compliance standards apply to this chat. Terms | Privacy | FAQs”.
To simplify the UI, the following duplicative instances of these disclaimers or links will be removed:
The blue lock icon with light-grey disclaimer within the flow of Copilot chat (“Work content and chats cannot be seen outside your organization.”).
The legal disclaimer and links for Terms, Privacy, and FAQs underneath the Copilot for Microsoft 365 branding.
Adding a new AI accuracy disclaimer to the bottom of each chat: A shield with a lock icon and disclaimer will be added at the bottom of each chat: “AI-generated content may be incorrect.”
Removing company branding/logo from the UI: Users will no longer see their company's branding or logo as part of the Microsoft Copilot for Microsoft 365 UI.
These updates will roll out to the following Microsoft Copilot for Microsoft 365 entry points:
Copilot.microsoft.com
Copilot in Bing (bing.com/chat)
Copilot in Edge (sidebar)
Copilot in Windows
Mobile applications:
Microsoft Copilot
Microsoft Edge
The UI for Copilot for Microsoft 365-specific entry points (such as those within the Microsoft 365 apps) will not update.
The Microsoft Copilot (formerly Bing Chat Enterprise) UI is also updating with similar changes to create better visual alignment between it and Copilot for Microsoft 365. Please refer to MC756004 for details on those UI updates.
[When this will happen:]
General Availability (include all environments here on same schedule): We will begin rolling out mid-April 2024 (previously late March) and expect to complete by late May 2024 (previously early May).
Updated June 13, 2024: We have updated the rollout timeline below. Thank you for your patience.
Beginning in mid-April, the Microsoft Copilot for Microsoft 365 user interface (UI) will be updated to create better visual alignment between it and Microsoft Copilot (formerly Bing Chat Enterprise). These UI updates are expected to be completed by early July.



Microsoft Copilot for Microsoft 365 UI updates include:
Adding a green shield icon to the UI header (located next to the user profile image): When a user hovers over the shield (or presses on the icon from within a supported mobile application), they will see a flyout description with a link to more information: “Microsoft's enterprise compliance standards apply to this chat. Use discretion when sharing personal and organizational data.”
Adding a persistent legal and data protection disclaimer, along with links for Terms, Privacy, and FAQs, underneath the chat prompt box (bottom of the UI): “Microsoft's enterprise compliance standards apply to this chat. Terms | Privacy | FAQs”.
To simplify the UI, the following duplicative instances of these disclaimers or links will be removed:
The blue lock icon with light-grey disclaimer within the flow of Copilot chat (“Work content and chats cannot be seen outside your organization.”).
The legal disclaimer and links for Terms, Privacy, and FAQs underneath the Copilot for Microsoft 365 branding.
Adding a new AI accuracy disclaimer to the bottom of each chat: A shield with a lock icon and disclaimer will be added at the bottom of each chat: “AI-generated content may be incorrect.”
Removing company branding/logo from the UI: Users will no longer see their company's branding or logo as part of the Microsoft Copilot for Microsoft 365 UI.
These updates will roll out to the following Microsoft Copilot for Microsoft 365 entry points:
Copilot.microsoft.com
Copilot in Bing (bing.com/chat)
Copilot in Edge (sidebar)
Copilot in Windows
Mobile applications:
Microsoft Copilot
Microsoft Edge
The UI for Copilot for Microsoft 365-specific entry points (such as those within the Microsoft 365 apps) will not update.
The Microsoft Copilot (formerly Bing Chat Enterprise) UI is also updating with similar changes to create better visual alignment between it and Copilot for Microsoft 365. Please refer to MC756004 for details on those UI updates.
[When this will happen:]
General Availability (include all environments here on same schedule): We will begin rolling out mid-April 2024 (previously late March) and expect to complete by early July 2024 (previously late May).
2024-06-14MC End Time07/01/2024 09:00:002024-08-12T09:00:00Z
2024-06-14MC SummaryMicrosoft Copilot for Microsoft 365 UI will be updated to create better visual alignment with Microsoft Copilot (formerly Bing Chat Enterprise). The updates include adding a green shield icon, a persistent legal and data protection disclaimer, a new AI accuracy disclaimer, and removing company branding/logo from the UI. The updates will roll out in mid-April and be completed by late May 2024. These are UI updates only and do not impact Microsoft Copilot for Microsoft 365 terms, privacy, or data protections. It is recommended to prepare users by informing them of the UI updates.Microsoft Copilot for Microsoft 365 UI will be updated to create better visual alignment with Microsoft Copilot (formerly Bing Chat Enterprise). The updates include adding a green shield icon, a persistent legal and data protection disclaimer, a new AI accuracy disclaimer, and removing company branding/logo from the UI. The updates will roll out in mid-April and be completed by early July 2024. These are UI updates only and do not impact Microsoft Copilot for Microsoft 365 terms, privacy, or data protections. It is recommended to prepare users by informing them of the UI updates.
2024-05-18MC Last Updated04/19/2024 19:01:552024-05-17T21:29:05Z
2024-05-18MC MessagesUpdated April 19, 2024: We have updated the rollout timeline below. Thank you for your patience.
Beginning in mid-April, the Microsoft Copilot for Microsoft 365 user interface (UI) will be updated to create better visual alignment between it and Microsoft Copilot (formerly Bing Chat Enterprise). These UI updates are expected to be completed by early May.



Microsoft Copilot for Microsoft 365 UI updates include:
Adding a green shield icon to the UI header (located next to the user profile image): When a user hovers over the shield (or presses on the icon from within a supported mobile application), they will see a flyout description with a link to more information: “Microsoft's enterprise compliance standards apply to this chat. Use discretion when sharing personal and organizational data.”
Adding a persistent legal and data protection disclaimer, along with links for Terms, Privacy, and FAQs, underneath the chat prompt box (bottom of the UI): “Microsoft's enterprise compliance standards apply to this chat. Terms | Privacy | FAQs”.
To simplify the UI, the following duplicative instances of these disclaimers or links will be removed:
The blue lock icon with light-grey disclaimer within the flow of Copilot chat (“Work content and chats cannot be seen outside your organization.”).
The legal disclaimer and links for Terms, Privacy, and FAQs underneath the Copilot for Microsoft 365 branding.
Adding a new AI accuracy disclaimer to the bottom of each chat: A shield with a lock icon and disclaimer will be added at the bottom of each chat: “AI-generated content may be incorrect.”
Removing company branding/logo from the UI: Users will no longer see their company's branding or logo as part of the Microsoft Copilot for Microsoft 365 UI.
These updates will roll out to the following Microsoft Copilot for Microsoft 365 entry points:
Copilot.microsoft.com
Copilot in Bing (bing.com/chat)
Copilot in Edge (sidebar)
Copilot in Windows
Mobile applications:
Microsoft Copilot
Microsoft Edge
The UI for Copilot for Microsoft 365-specific entry points (such as those within the Microsoft 365 apps) will not update.
The Microsoft Copilot (formerly Bing Chat Enterprise) UI is also updating with similar changes to create better visual alignment between it and Copilot for Microsoft 365. Please refer to MC756004 for details on those UI updates.
[When this will happen:]
General Availability (include all environments here on same schedule): We will begin rolling out mid-April 2024 (previously late March) and expect to complete by early May 2024 (previously mid-April).
Updated May 17, 2024: We have updated the rollout timeline below. Thank you for your patience.
Beginning in mid-April, the Microsoft Copilot for Microsoft 365 user interface (UI) will be updated to create better visual alignment between it and Microsoft Copilot (formerly Bing Chat Enterprise). These UI updates are expected to be completed by early May.



Microsoft Copilot for Microsoft 365 UI updates include:
Adding a green shield icon to the UI header (located next to the user profile image): When a user hovers over the shield (or presses on the icon from within a supported mobile application), they will see a flyout description with a link to more information: “Microsoft's enterprise compliance standards apply to this chat. Use discretion when sharing personal and organizational data.”
Adding a persistent legal and data protection disclaimer, along with links for Terms, Privacy, and FAQs, underneath the chat prompt box (bottom of the UI): “Microsoft's enterprise compliance standards apply to this chat. Terms | Privacy | FAQs”.
To simplify the UI, the following duplicative instances of these disclaimers or links will be removed:
The blue lock icon with light-grey disclaimer within the flow of Copilot chat (“Work content and chats cannot be seen outside your organization.”).
The legal disclaimer and links for Terms, Privacy, and FAQs underneath the Copilot for Microsoft 365 branding.
Adding a new AI accuracy disclaimer to the bottom of each chat: A shield with a lock icon and disclaimer will be added at the bottom of each chat: “AI-generated content may be incorrect.”
Removing company branding/logo from the UI: Users will no longer see their company's branding or logo as part of the Microsoft Copilot for Microsoft 365 UI.
These updates will roll out to the following Microsoft Copilot for Microsoft 365 entry points:
Copilot.microsoft.com
Copilot in Bing (bing.com/chat)
Copilot in Edge (sidebar)
Copilot in Windows
Mobile applications:
Microsoft Copilot
Microsoft Edge
The UI for Copilot for Microsoft 365-specific entry points (such as those within the Microsoft 365 apps) will not update.
The Microsoft Copilot (formerly Bing Chat Enterprise) UI is also updating with similar changes to create better visual alignment between it and Copilot for Microsoft 365. Please refer to MC756004 for details on those UI updates.
[When this will happen:]
General Availability (include all environments here on same schedule): We will begin rolling out mid-April 2024 (previously late March) and expect to complete by late May 2024 (previously early May).
2024-05-18MC End Time06/10/2024 09:00:002024-07-01T09:00:00Z
2024-05-18MC SummaryMicrosoft Copilot for Microsoft 365 UI will be updated to create better visual alignment with Microsoft Copilot (formerly Bing Chat Enterprise). The updates include adding a green shield icon, a persistent legal and data protection disclaimer, a new AI accuracy disclaimer, and removing company branding/logo from the UI. The updates will roll out in mid-April and be completed by early May 2024. These are UI updates only and do not impact Microsoft Copilot for Microsoft 365 terms, privacy, or data protections. It is recommended to prepare users by informing them of the UI updates.Microsoft Copilot for Microsoft 365 UI will be updated to create better visual alignment with Microsoft Copilot (formerly Bing Chat Enterprise). The updates include adding a green shield icon, a persistent legal and data protection disclaimer, a new AI accuracy disclaimer, and removing company branding/logo from the UI. The updates will roll out in mid-April and be completed by late May 2024. These are UI updates only and do not impact Microsoft Copilot for Microsoft 365 terms, privacy, or data protections. It is recommended to prepare users by informing them of the UI updates.
2024-04-20MC Last Updated03/26/2024 03:19:442024-04-19T19:01:55Z
2024-04-20MC MessagesBeginning in late March, the Microsoft Copilot for Microsoft 365 user interface (UI) will be updated to create better visual alignment between it and Microsoft Copilot (formerly Bing Chat Enterprise). These UI updates are expected to be completed by mid-April.



Microsoft Copilot for Microsoft 365 UI updates include:
Adding a green shield icon to the UI header (located next to the user profile image): When a user hovers over the shield (or presses on the icon from within a supported mobile application), they will see a flyout description with a link to more information: “Microsoft's enterprise compliance standards apply to this chat. Use discretion when sharing personal and organizational data.”
Adding a persistent legal and data protection disclaimer, along with links for Terms, Privacy, and FAQs, underneath the chat prompt box (bottom of the UI): “Microsoft's enterprise compliance standards apply to this chat. Terms | Privacy | FAQs”.
To simplify the UI, the following duplicative instances of these disclaimers or links will be removed:
The blue lock icon with light-grey disclaimer within the flow of Copilot chat (“Work content and chats cannot be seen outside your organization.”).
The legal disclaimer and links for Terms, Privacy, and FAQs underneath the Copilot for Microsoft 365 branding.
Adding a new AI accuracy disclaimer to the bottom of each chat: A shield with a lock icon and disclaimer will be added at the bottom of each chat: “AI-generated content may be incorrect.”
Removing company branding/logo from the UI: Users will no longer see their company's branding or logo as part of the Microsoft Copilot for Microsoft 365 UI.
These updates will roll out to the following Microsoft Copilot for Microsoft 365 entry points:
Copilot.microsoft.com
Copilot in Bing (bing.com/chat)
Copilot in Edge (sidebar)
Copilot in Windows
Mobile applications:
Microsoft Copilot
Microsoft Edge
The UI for Copilot for Microsoft 365-specific entry points (such as those within the Microsoft 365 apps) will not update.
The Microsoft Copilot (formerly Bing Chat Enterprise) UI is also updating with similar changes to create better visual alignment between it and Copilot for Microsoft 365. Please refer to MC756004 for details on those UI updates.
[When this will happen:]
General Availability (include all environments here on same schedule): We will begin rolling out late March 2024 and expect to complete by mid-April 2024.
Updated April 19, 2024: We have updated the rollout timeline below. Thank you for your patience.
Beginning in mid-April, the Microsoft Copilot for Microsoft 365 user interface (UI) will be updated to create better visual alignment between it and Microsoft Copilot (formerly Bing Chat Enterprise). These UI updates are expected to be completed by early May.



Microsoft Copilot for Microsoft 365 UI updates include:
Adding a green shield icon to the UI header (located next to the user profile image): When a user hovers over the shield (or presses on the icon from within a supported mobile application), they will see a flyout description with a link to more information: “Microsoft's enterprise compliance standards apply to this chat. Use discretion when sharing personal and organizational data.”
Adding a persistent legal and data protection disclaimer, along with links for Terms, Privacy, and FAQs, underneath the chat prompt box (bottom of the UI): “Microsoft's enterprise compliance standards apply to this chat. Terms | Privacy | FAQs”.
To simplify the UI, the following duplicative instances of these disclaimers or links will be removed:
The blue lock icon with light-grey disclaimer within the flow of Copilot chat (“Work content and chats cannot be seen outside your organization.”).
The legal disclaimer and links for Terms, Privacy, and FAQs underneath the Copilot for Microsoft 365 branding.
Adding a new AI accuracy disclaimer to the bottom of each chat: A shield with a lock icon and disclaimer will be added at the bottom of each chat: “AI-generated content may be incorrect.”
Removing company branding/logo from the UI: Users will no longer see their company's branding or logo as part of the Microsoft Copilot for Microsoft 365 UI.
These updates will roll out to the following Microsoft Copilot for Microsoft 365 entry points:
Copilot.microsoft.com
Copilot in Bing (bing.com/chat)
Copilot in Edge (sidebar)
Copilot in Windows
Mobile applications:
Microsoft Copilot
Microsoft Edge
The UI for Copilot for Microsoft 365-specific entry points (such as those within the Microsoft 365 apps) will not update.
The Microsoft Copilot (formerly Bing Chat Enterprise) UI is also updating with similar changes to create better visual alignment between it and Copilot for Microsoft 365. Please refer to MC756004 for details on those UI updates.
[When this will happen:]
General Availability (include all environments here on same schedule): We will begin rolling out mid-April 2024 (previously late March) and expect to complete by early May 2024 (previously mid-April).
2024-04-20MC SummaryMicrosoft Copilot for Microsoft 365 UI will be updated to create better visual alignment with Microsoft Copilot (formerly Bing Chat Enterprise). The updates include adding a green shield icon, a persistent legal and data protection disclaimer, a new AI accuracy disclaimer, and removing company branding/logo from the UI. The updates will roll out in late March and be completed by mid-April 2024. These are UI updates only and do not impact Microsoft Copilot for Microsoft 365 terms, privacy, or data protections. It is recommended to prepare users by informing them of the UI updates.Microsoft Copilot for Microsoft 365 UI will be updated to create better visual alignment with Microsoft Copilot (formerly Bing Chat Enterprise). The updates include adding a green shield icon, a persistent legal and data protection disclaimer, a new AI accuracy disclaimer, and removing company branding/logo from the UI. The updates will roll out in mid-April and be completed by early May 2024. These are UI updates only and do not impact Microsoft Copilot for Microsoft 365 terms, privacy, or data protections. It is recommended to prepare users by informing them of the UI updates.
2024-04-20MC MessageTagNamesFeature update, User impact, Admin impactUpdated message, Feature update, User impact, Admin impact
2024-04-20MC End Time05/27/2024 09:00:002024-06-10T09:00:00Z

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