MC709660 – (Updated) Purview | Data Loss Prevention: Oversharing Popups enhancements in Microsoft Outlook for Windows (32 bit) (archived)

Outlook logo

check before: 2024-02-07

Product:

Microsoft 365 suite, Outlook, Purview Communication Compliance, Purview Data Loss Prevention, Purview Information Protection, Windows

Platform:

Engineering, Web, World tenant

Status:

Launched

Change type:

Admin impact, Feature update, Updated message

Links:

367053

Details:

Summary:
Enhancements to Oversharing Popups in Microsoft Outlook for Windows for E5 users are announced, with updated rollout timelines. New DLP predicates and customizations will be added. The AIP popup will deprecate in CY24. Users are advised to migrate to DLP policy tips and Oversharing popups. Roadmap ID 367053.

Details:
Updated August 27, 2024: We have updated the rollout timeline and content below. Thank you for your patience.
In Microsoft Outlook for Windows for E5 users, we are expanding the functionality of Oversharing popups (Show policy tip as a dialog) for better parity with the deprecating AIP popups.
This message is associated with Microsoft 365 Roadmap ID 367053.
[When this will happen:]
Public Preview: We will begin rolling out late May 2024 (previously late March) and expect to complete by mid-June 2024 (previously late April).

Standard Release: We will begin rolling out mid-September 2024 (previously mid-August) and expect to complete by early October 2024 (early September). The rest of the channels will follow in line with their normal cadence.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2024-01-24

updated:
2024-08-28

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

Oversharing Popups Migration
If users are not prepared for the migration from AIP popups to DLP policy tips and Oversharing popups, they may experience confusion and disruption in their workflow, leading to potential data sharing violations.
   - roles: End Users, Compliance Officers
   - references: https://learn.microsoft.com/purview/dlp-create-deploy-policy, https://learn.microsoft.com/purview/dlp-osp-get-started

Increased User Training Needs
The introduction of new DLP predicates and customizable options in Oversharing popups may require additional training for users to effectively utilize the new features, leading to a temporary decrease in productivity.
   - roles: IT Support Staff, End Users
   - references: https://microsoft.github.io/ComplianceCxE/playbooks/AIP2MIP/Features/Collaboration/OversharingPopups/, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=367053

Configutation Options**

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Data Protection**

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IT Security**

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explanation for non-techies**

Microsoft is making some changes to the way data loss prevention (DLP) works in Outlook for Windows, specifically for users with an E5 license. These changes involve enhancing the "Oversharing Popups" feature, which helps prevent users from accidentally sharing sensitive information.

Think of these popups like a friendly warning sign that appears when you're about to do something risky, like sending an email with confidential information to someone outside your company. Just like a "Caution: Wet Floor" sign helps prevent slips and falls, these popups help prevent data leaks.

Previously, there was a different type of warning called the AIP popup, but this will be phased out by the end of 2024. The new and improved Oversharing Popups will offer more features and customization options. For example, they can now detect if the content, message, or attachment is not labeled correctly, or if a file has a specific extension that might be risky to share.

Additionally, these popups can be customized to show specific messages, titles, and business justifications, and they can even adapt to different languages. This is like having a personalized warning sign that speaks your language and provides specific instructions based on the situation.

The rollout for these changes will happen in stages. A public preview will start in late May 2024 and finish by mid-June 2024. The standard release will begin in mid-September 2024 and complete by early October 2024. Other channels will follow their usual update schedules.

To prepare for these changes, it's recommended to start using the new DLP policy tips and Oversharing Popups. This will ensure a smooth transition and help maintain data security within your organization.

** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2024-08-28MC MessagesUpdated May 8, 2024: We have updated the rollout timeline below. Thank you for your patience.
In Microsoft Outlook for Windows (32 bit) for E5 users, we are expanding the functionality of Oversharing popups (Show policy tip as a dialog) for better parity with the deprecating AIP popups.
This message is associated with Microsoft 365 Roadmap ID 367053.
[When this will happen:]
Public Preview: We will begin rolling out late May 2024 (previously late March) and expect to complete by mid-June 2024 (previously late April).

Standard Release: We will begin rolling out mid-August 2024 (previously early May) and expect to complete by early September 2024 (previously early July). The rest of the channels will follow in line with their normal cadence.
Updated August 27, 2024: We have updated the rollout timeline and content below. Thank you for your patience.
In Microsoft Outlook for Windows for E5 users, we are expanding the functionality of Oversharing popups (Show policy tip as a dialog) for better parity with the deprecating AIP popups.
This message is associated with Microsoft 365 Roadmap ID 367053.
[When this will happen:]
Public Preview: We will begin rolling out late May 2024 (previously late March) and expect to complete by mid-June 2024 (previously late April).

Standard Release: We will begin rolling out mid-September 2024 (previously mid-August) and expect to complete by early October 2024 (early September). The rest of the channels will follow in line with their normal cadence.
2024-08-28MC Last Updated05/08/2024 23:50:452024-08-28T00:59:48Z
2024-08-28MC SummaryMicrosoft Outlook for Windows (32 bit) is enhancing Oversharing Popups for E5 users, with added DLP predicates and customizations. The rollout begins late May 2024 for Public Preview and mid-August 2024 for Standard Release. AIP popups will deprecate in CY24. Users should migrate to DLP policy tips and Oversharing popups.Enhancements to Oversharing Popups in Microsoft Outlook for Windows for E5 users are announced, with updated rollout timelines. New DLP predicates and customizations will be added. The AIP popup will deprecate in CY24. Users are advised to migrate to DLP policy tips and Oversharing popups. Roadmap ID 367053.
2024-05-09MC MessagesUpdated April 4, 2024: We have updated the rollout timeline below. Thank you for your patience.
In Microsoft Outlook for Windows (32 bit) for E5 users, we are expanding the functionality of Oversharing popups (Show policy tip as a dialog) for better parity with the deprecating AIP popups.
This message is associated with Microsoft 365 Roadmap ID 367053.
[When this will happen:]
Public Preview: We will begin rolling out late March 2024 and expect to complete by late April 2024.

Standard Release: We will begin rolling out mid-August 2024 (previously early May) and expect to complete by early September 2024 (previously early July). The rest of the channels will follow in line with their normal cadence.
Updated May 8, 2024: We have updated the rollout timeline below. Thank you for your patience.
In Microsoft Outlook for Windows (32 bit) for E5 users, we are expanding the functionality of Oversharing popups (Show policy tip as a dialog) for better parity with the deprecating AIP popups.
This message is associated with Microsoft 365 Roadmap ID 367053.
[When this will happen:]
Public Preview: We will begin rolling out late May 2024 (previously late March) and expect to complete by mid-June 2024 (previously late April).

Standard Release: We will begin rolling out mid-August 2024 (previously early May) and expect to complete by early September 2024 (previously early July). The rest of the channels will follow in line with their normal cadence.
2024-05-09MC Last Updated04/05/2024 01:29:592024-05-08T23:50:45Z
2024-05-09MC SummaryMicrosoft Outlook for Windows (32 bit) is enhancing Oversharing Popups for E5 users, with added DLP predicates and customizations. The rollout begins late March 2024 for Public Preview and mid-August 2024 for Standard Release. AIP popups will deprecate in CY24. Users should migrate to DLP policy tips and Oversharing popups.Microsoft Outlook for Windows (32 bit) is enhancing Oversharing Popups for E5 users, with added DLP predicates and customizations. The rollout begins late May 2024 for Public Preview and mid-August 2024 for Standard Release. AIP popups will deprecate in CY24. Users should migrate to DLP policy tips and Oversharing popups.
2024-04-05MC MessageTagNamesFeature update, Admin impactUpdated message, Feature update, Admin impact
2024-04-05MC SummaryMicrosoft Outlook for Windows (32 bit) is enhancing Oversharing Popups for E5 users, with added DLP predicates and customizations. The rollout begins late March 2024 for Public Preview and mid-August 2024 for Standard Release. AIP popups will deprecate in CY24. Users should migrate to DLP policy tips and Oversharing popups.
2024-04-05MC Last Updated01/24/2024 01:46:112024-04-05T01:29:59Z
2024-04-05MC MessagesIn Microsoft Outlook for Windows (32 bit) for E5 users, we are expanding the functionality of Oversharing popups (Show policy tip as a dialog) for better parity with the deprecating AIP popups.
This message is associated with Microsoft 365 Roadmap ID 367053.
[When this will happen:]
Public Preview: We will begin rolling out late March 2024 and expect to complete by late April 2024.

Standard Release: We will begin rolling out early May 2024 and expect to complete by early July 2024. The rest of the channels will follow in line with their normal cadence.
Updated April 4, 2024: We have updated the rollout timeline below. Thank you for your patience.
In Microsoft Outlook for Windows (32 bit) for E5 users, we are expanding the functionality of Oversharing popups (Show policy tip as a dialog) for better parity with the deprecating AIP popups.
This message is associated with Microsoft 365 Roadmap ID 367053.
[When this will happen:]
Public Preview: We will begin rolling out late March 2024 and expect to complete by late April 2024.

Standard Release: We will begin rolling out mid-August 2024 (previously early May) and expect to complete by early September 2024 (previously early July). The rest of the channels will follow in line with their normal cadence.
2024-04-05MC TitleMicrosoft Purview | Data Loss Prevention: Oversharing Popups enhancements in Microsoft Outlook for Windows (32 bit)(Updated) Purview | Data Loss Prevention: Oversharing Popups enhancements in Microsoft Outlook for Windows (32 bit)
2024-04-05MC End Time08/02/2024 09:00:002024-10-14T09:00:00Z

Last updated 4 months ago

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