check before: 2025-11-15
Product:
Copilot, Microsoft 365 Copilot, Windows
Platform:
Mac, Online, Web, Windows Desktop, World tenant
Status:
In development
Change type:
New feature, User impact, Admin impact
Links:
Details:
Summary:
The Microsoft 365 Copilot app will have a simplified, flattened navigation menu with logically grouped features. The rollout starts mid-November 2025 for targeted release and December 2025 for general availability, completing by January 2026. No admin action is required.
Details:
[Introduction:]
The Microsoft 365 Copilot app now features a simpler, cleaner navigation experience. We've flattened the menu and grouped features logically so it's easier for users to find what matters most.
This message is associated with Microsoft 365 Roadmap ID 518222.
[When this will happen:]
Targeted Release: Rollout begins in mid-November 2025 and is expected to complete by late November 2025.
General Availability (Worldwide): Rollout begins in December 2025 and is expected to complete by January 2026.
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-11-19
updated:
2025-11-19
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
Navigation Confusion
Users may struggle to adapt to the new navigation layout, leading to confusion and decreased productivity as they search for familiar features.
- roles: End Users, Support Staff
- references: https://learn.microsoft.com/copilot/microsoft-365/microsoft-365-copilot-app-admin-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=518222
Training Needs
The change may necessitate additional training sessions for users to familiarize themselves with the new navigation, impacting time and resources.
- roles: Training Coordinators, End Users
- references: https://learn.microsoft.com/copilot/microsoft-365/microsoft-365-copilot-app-admin-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=518222
User Experience Disruption
The transition to a new navigation system could disrupt user workflows, leading to frustration and potential errors in task execution.
- roles: End Users, Project Managers
- references: https://learn.microsoft.com/copilot/microsoft-365/microsoft-365-copilot-app-admin-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=518222
Configutation Options**
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Opportunities**
Improved User Experience with Navigation Changes
The simplified navigation in the Microsoft 365 Copilot app allows users to quickly access key features such as chat history, notebooks, and agents. This can lead to increased productivity as users spend less time searching for tools and more time utilizing them effectively.
- next-steps: Conduct user feedback sessions post-rollout to assess the effectiveness of the new navigation. Analyze usage data to identify any remaining pain points and further optimize the user experience.
- roles: End Users, Product Managers, UX Designers
- references: https://learn.microsoft.com/copilot/microsoft-365/microsoft-365-copilot-app-admin-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=518222
Training and Support Enhancement
With the new navigation, users may require updated training materials and support resources to adapt to the changes effectively. This presents an opportunity to enhance training programs and support documentation, ensuring users are well-equipped to leverage the new features.
- next-steps: Develop updated training materials and conduct training sessions focused on the new navigation and features. Gather feedback to improve future training initiatives.
- roles: Training Coordinators, IT Support Staff, HR Managers
- references: https://learn.microsoft.com/copilot/microsoft-365/microsoft-365-copilot-app-admin-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=518222
Optimizing IT Administrative Tasks
The navigation refresh may streamline IT administrative tasks related to managing user access and feature settings within the Copilot app. By reducing complexity, IT staff can manage licenses and settings more efficiently, leading to potential time savings.
- next-steps: Review and update IT administrative processes to align with the new navigation structure. Train IT staff on any new procedures that arise from the changes.
- roles: IT Administrators, Operations Managers, Compliance Officers
- references: https://learn.microsoft.com/copilot/microsoft-365/microsoft-365-copilot-app-admin-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=518222
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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