check before: 2025-10-01
Product:
Copilot, Microsoft 365 Apps, Microsoft 365 Copilot, Microsoft Loop, OneNote, SharePoint
Platform:
Education, mobile, Online, US Instances, Web, World tenant
Status:
Launched
Change type:
Feature update, User impact, Admin impact
Links:
Details:
Summary:
Microsoft 365 Copilot introduces shared Copilot Notebooks for team collaboration and a mobile app update for on-the-go access, rolling out from late October to December 2025. Sharing requires Copilot licenses, maintains data security, and enhances cross-functional workflows with no new admin controls for sharing.
Details:
Updated October 28, 2025: We have updated the content. Thank you for your patience.
[Introduction]
Microsoft is introducing two new ways for users to engage with Microsoft 365 Copilot:
Sharing Copilot Notebooks on the web, enabling teams to collaborate in a single notebook with shared enterprise content
A new Microsoft 365 Copilot mobile app update, allowing users to access Copilot experiences on the go
Sharing Copilot Notebooks enables teams to collaborate in a single notebook, combining Pages, Loops, OneNote Notebooks, SharePoint Sites, and other Microsoft 365 content with Copilot intelligence. This feature provides shared insights while maintaining data security and permissions, helping admins enable cross-functional collaboration with confidence.
These updates are designed to improve cross-functional collaboration and extend Microsoft 365 Copilot's value across platforms.
This message is associated with Microsoft 365 Roadmap ID 506851.
[When this will happen]
General Availability (Worldwide):
Web: Will begin rolling out in late October 2025 and expect to complete in December 2025 based on telemetry.
Mobile: Will begin rolling out in early November 2025 and expect to complete in December 2025 based on telemetry.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-10-25
updated:
2025-10-29
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
Access Issues for Non-Licensed Users
Users without a Microsoft 365 Copilot license will be unable to access shared notebooks, leading to frustration and potential workflow disruptions.
- roles: End Users, Team Leaders
- references: https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide, https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
" target="_blank" rel="nofollow noopener noreferrer">https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
Increased Help Desk Queries
The introduction of shared notebooks and mobile app updates may lead to an increase in help desk queries regarding access and functionality, straining support resources.
- roles: Help Desk Staff, IT Support
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=506851, https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide
Training Material Updates
Existing training materials may become outdated, requiring immediate updates to reflect new features, which could lead to confusion among users.
- roles: Training Coordinators, End Users
- references: https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=506851
" target="_blank" rel="nofollow noopener noreferrer">https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=506851
Data Security Concerns
Without proper preparation, users may inadvertently share sensitive information in notebooks, leading to potential data breaches or compliance issues.
- roles: Data Protection Officers, Compliance Managers
- references: https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide, https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
" target="_blank" rel="nofollow noopener noreferrer">https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
Workflow Disruptions
The lack of admin controls for sharing may lead to unintentional sharing of notebooks, disrupting established workflows and collaboration norms.
- roles: Project Managers, Team Leaders
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=506851, https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide
Configutation Options**
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Opportunities**
Enhanced Cross-Functional Collaboration
The introduction of shared Copilot Notebooks allows teams to collaborate more effectively by combining various Microsoft 365 content. This feature can significantly improve workflows and productivity by ensuring that all team members have access to shared insights and data, fostering a more integrated approach to project management and decision-making.
- next-steps: Conduct training sessions for teams to familiarize them with shared notebooks and best practices for collaboration. Develop guidelines for using shared notebooks effectively to maximize productivity.
- roles: Project Managers, Team Leaders, Collaborative Teams
- references: https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide, https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
Mobile Access for On-the-Go Collaboration
The mobile app update for Microsoft 365 Copilot enables users to access shared notebooks anytime, anywhere, which can enhance productivity for remote or traveling employees. This feature supports the growing trend of mobile work and ensures that teams can stay connected and collaborate effectively regardless of their location.
- next-steps: Promote the mobile app update to users and provide resources for downloading and using the app. Encourage feedback on mobile usability to identify areas for further improvement.
- roles: Remote Workers, Sales Teams, Executives
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=506851
User Training and Support Preparation
As new features are introduced, updating user training materials and preparing the help desk for support inquiries is crucial. This proactive approach ensures that users are well-equipped to utilize the new capabilities effectively, minimizing disruptions and maximizing the benefits of the new tools.
- next-steps: Review and update existing training materials to include information on shared notebooks and the mobile app. Schedule training sessions and prepare help desk staff with FAQs and troubleshooting guides related to the new features.
- roles: IT Administrators, Training Coordinators, Help Desk Staff
- references: https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
Microsoft is rolling out new features for Microsoft 365 Copilot that aim to enhance team collaboration and accessibility. Imagine Copilot Notebooks as a digital workspace where team members can work together on projects, much like a shared online document. These notebooks allow users to combine various Microsoft 365 tools like Pages, Loops, OneNote, and SharePoint, all while using Copilot's AI to provide insights and assistance. It's like having a smart assistant that helps you and your team stay organized and informed, ensuring everyone is on the same page.
The new update also includes a mobile app, which means you can access these shared notebooks from your phone, similar to how you might check your email or calendar on the go. This is particularly useful for people who need to stay connected with their team while traveling or away from their desks.
For those without a Copilot license, it's like being invited to a party but needing a ticket to get in. They can see that the notebook exists, but they won't be able to interact with it until they have the necessary access. This ensures that only those with the right permissions can view and edit the content, maintaining data security.
These changes don't require new admin controls for sharing, meaning that once Copilot Notebooks are enabled, sharing is automatically allowed. However, if you want to stop sharing, you would need to disable the entire Copilot Notebooks feature. This setup is akin to having a light switch for a room; you can't turn off just one light, you have to turn off the whole room.
Overall, these updates are designed to make collaboration smoother and more flexible, allowing teams to work together more effectively, whether they're in the office or on the move.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-10-29 | MC Messages | [Introduction]
Microsoft is introducing two new ways for users to engage with Microsoft 365 Copilot: Sharing Copilot Notebooks on the web, enabling teams to collaborate in a single notebook with shared enterprise content A new Microsoft 365 Copilot mobile app, allowing users to access Copilot experiences on the go Sharing Copilot Notebooks enables teams to collaborate in a single notebook, combining Pages, Loops, OneNote Notebooks, SharePoint Sites, and other Microsoft 365 content with Copilot intelligence. This feature provides shared insights while maintaining data security and permissions, helping admins enable cross-functional collaboration with confidence. These updates are designed to improve cross-functional collaboration and extend Microsoft 365 Copilot's value across platforms. This message is associated with Microsoft 365 Roadmap ID 506851. [When this will happen] General Availability (Worldwide): Web: Will begin rolling out in late October 2025 and expect to complete in December 2025 based on telemetry. Mobile: Will begin rolling out in early November 2025 and expect to complete in December 2025 based on telemetry. | Updated October 28, 2025: We have updated the content. Thank you for your patience.
[Introduction] Microsoft is introducing two new ways for users to engage with Microsoft 365 Copilot: Sharing Copilot Notebooks on the web, enabling teams to collaborate in a single notebook with shared enterprise content A new Microsoft 365 Copilot mobile app update, allowing users to access Copilot experiences on the go Sharing Copilot Notebooks enables teams to collaborate in a single notebook, combining Pages, Loops, OneNote Notebooks, SharePoint Sites, and other Microsoft 365 content with Copilot intelligence. This feature provides shared insights while maintaining data security and permissions, helping admins enable cross-functional collaboration with confidence. These updates are designed to improve cross-functional collaboration and extend Microsoft 365 Copilot's value across platforms. This message is associated with Microsoft 365 Roadmap ID 506851. [When this will happen] General Availability (Worldwide): Web: Will begin rolling out in late October 2025 and expect to complete in December 2025 based on telemetry. Mobile: Will begin rolling out in early November 2025 and expect to complete in December 2025 based on telemetry. |
| 2025-10-29 | MC Title | Microsoft 365 Copilot (web and mobile): Sharing Copilot Notebooks and mobile app rollout | (Updated) Microsoft 365 Copilot (web and mobile): Sharing Copilot Notebooks and mobile app rollout |
| 2025-10-29 | MC How Affect | Who is affected: Users with a Microsoft 365 Copilot license. Users without a Microsoft 365 Copilot license can be invited to a shared notebook, but they will not be able to access or interact with the content. Instead, they will see a prompt to acquire a Copilot license.
What will happen: Users will be able to share a notebook they created with other Copilot-licensed users: Users can create and collaborate on shared notebook pages. Copilot responses will be grounded in shared enterprise content. Chats within shared notebooks remain private to each user. Access to linked files is granted only when the sharer has permission to share further. Copilot ensures data sensitivity is protected when content is brought from chat into the notebook. This feature improves cross-functional workflows and enables Copilot to deliver answers based on shared context. Sharing is enabled by default when Copilot Notebooks is turned on via Office Cloud Policy Service (OCPS). There is currently no admin control to disable sharing independently; the only way to prevent sharing is to disable Copilot Notebooks entirely via OCPS. A new Copilot mobile app will be available in November 2025, allowing users to access Copilot experiences from their mobile devices. | Who is affected: Users without a Microsoft 365 Copilot license can be invited to a shared notebook, but they will not be able to access or interact with the content. Instead, they will see a page explaining they will need to acquire a Copilot license before they can access a shared notebook.
What will happen: Users will be able to share a notebook they created with other Copilot-licensed users: Users can create and collaborate on shared notebook pages. Copilot responses will be grounded in shared enterprise content. Chats within shared notebooks remain private to each user. Access to linked files is granted only when the sharer has permission to share further. Copilot ensures data sensitivity is protected when content is brought from chat into the notebook. This feature improves cross-functional workflows and enables Copilot to deliver answers based on shared context. Sharing is enabled by default when Copilot Notebooks is turned on via Office Cloud Policy Service (OCPS). There is currently no admin control to disable sharing independently; the only way to prevent sharing is to disable Copilot Notebooks entirely via OCPS. A new Copilot mobile app update will be available in November 2025, allowing users to access shared Copilot notebooks from their mobile devices. |
| 2025-10-29 | MC Last Updated | 10/28/2025 16:03:47 | 2025-10-28T21:12:14Z |
| 2025-10-29 | MC Summary | Microsoft 365 Copilot introduces shared Copilot Notebooks for team collaboration and a new mobile app for on-the-go access. Rolling out from October to December 2025, these features enhance cross-functional workflows, require Copilot licenses, and maintain data security and compliance. Admins manage availability via Office Cloud Policy Service. | Microsoft 365 Copilot introduces shared Copilot Notebooks for team collaboration and a mobile app update for on-the-go access, rolling out from late October to December 2025. Sharing requires Copilot licenses, maintains data security, and enhances cross-functional workflows with no new admin controls for sharing. |
| 2025-10-28 | MC Last Updated | 10/25/2025 00:11:54 | 2025-10-28T16:03:47Z |
| 2025-10-28 | MC How Affect | Who is affected: Users with a Microsoft 365 Copilot license (Copilot $30 SKU). Users without a Microsoft 365 Copilot license can be invited to a shared notebook, but they will not be able to access or interact with the content. Instead, they will see a prompt to acquire a Copilot license.
What will happen: Users will be able to share a notebook they created with other Copilot-licensed users: Users can create and collaborate on shared notebook pages. Copilot responses will be grounded in shared enterprise content. Chats within shared notebooks remain private to each user. Access to linked files is granted only when the sharer has permission to share further. Copilot ensures data sensitivity is protected when content is brought from chat into the notebook. This feature improves cross-functional workflows and enables Copilot to deliver answers based on shared context. Sharing is enabled by default when Copilot Notebooks is turned on via Office Cloud Policy Service (OCPS). There is currently no admin control to disable sharing independently; the only way to prevent sharing is to disable Copilot Notebooks entirely via OCPS. A new Copilot mobile app will be available in November 2025, allowing users to access Copilot experiences from their mobile devices. | Who is affected: Users with a Microsoft 365 Copilot license. Users without a Microsoft 365 Copilot license can be invited to a shared notebook, but they will not be able to access or interact with the content. Instead, they will see a prompt to acquire a Copilot license.
What will happen: Users will be able to share a notebook they created with other Copilot-licensed users: Users can create and collaborate on shared notebook pages. Copilot responses will be grounded in shared enterprise content. Chats within shared notebooks remain private to each user. Access to linked files is granted only when the sharer has permission to share further. Copilot ensures data sensitivity is protected when content is brought from chat into the notebook. This feature improves cross-functional workflows and enables Copilot to deliver answers based on shared context. Sharing is enabled by default when Copilot Notebooks is turned on via Office Cloud Policy Service (OCPS). There is currently no admin control to disable sharing independently; the only way to prevent sharing is to disable Copilot Notebooks entirely via OCPS. A new Copilot mobile app will be available in November 2025, allowing users to access Copilot experiences from their mobile devices. |
Last updated 1 month ago ago
