check before: 2025-09-15
Product:
Copilot, Microsoft 365 admin center, Microsoft 365 Apps, Microsoft 365 Copilot, Microsoft Viva, Microsoft Viva Insights, Power BI, Teams
Platform:
Online, Web, Windows Desktop, World tenant
Status:
Launched
Change type:
Admin impact, New feature, Updated message, User impact
Links:
Details:
Summary:
The Viva Insights web app will become the central hub for manager insights, featuring a team-scoped Copilot Dashboard, additional tailored reports, delegation support, and analyst-published reports. This replaces manager capabilities in the Viva Insights Teams app, rolling out worldwide from mid-September to early October 2025.
Details:
Updated September 16, 2025: We have updated the timeline. Thank you for your patience.
We're introducing a streamlined experience for managers in the Viva Insights web app, which unites new tools and insights into a single location.
The changes include default- on access to a team-scoped version of the Copilot Dashboard and additional reports, along with delegation capabilities. Analysts will also be able to publish a library of embedded reports from Advanced analysis to managers, with each manager automatically seeing data tailored to their team.
This new web app experience will replace all manager capabilities previously offered in the Viva Insights Teams app, including the Organizational behavior insights and Copilot chat insights. Those manager capabilities will be phased out to provide a centralized place for managers to access insights.
This message is associated with Microsoft 365 Roadmap ID 497111
When will this happen
General Availability (Worldwide): We will begin rolling out early October 2025 (previously mid-September). and expect to complete by late October 2025 (previously late September).
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-08-16
updated:
2025-09-17
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Loss of Access to Insights
Managers will lose access to Organizational behavior insights and Copilot chat insights in the Teams app, leading to potential confusion and disruption in their workflow.
- roles: Managers, Data Analysts
- references: https://learn.microsoft.com/en-us/viva/insights/org-team-insights/copilot-dashboard" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/en-us/viva/insights/org-team-insights/copilot-dashboard, https://www.microsoft.com/en-us/microsoft-365/roadmap?id=497111
" target="_blank" rel="nofollow noopener noreferrer">https://www.microsoft.com/en-us/microsoft-365/roadmap?id=497111
Increased Training Needs
With the introduction of a new web app for manager insights, there may be a need for additional training for managers to effectively utilize the new features, impacting productivity.
- roles: Managers, Training Coordinators
- references: https://learn.microsoft.com/en-us/viva/feature-access-management, https://learn.microsoft.com/en-us/viva/insights/advanced/setup-maint/manager-settings
" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/en-us/viva/insights/advanced/setup-maint/manager-settings
Data Access Changes
The new centralized access to tailored reports may lead to unexpected data access issues if managers are not prepared for the changes in data pathways.
- roles: Managers, IT Support
- references: https://learn.microsoft.com/en-us/viva/insights/org-team-insights/copilot-dashboard" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/en-us/viva/insights/org-team-insights/copilot-dashboard, https://analysis.insights.cloud.microsoft/
Delegation Confusion
Existing delegation settings may not transition smoothly, leading to confusion among managers and their delegates regarding access to insights.
- roles: Managers, Delegates
- references: https://learn.microsoft.com/en-us/viva/insights/advanced/setup-maint/manager-settings, https://learn.microsoft.com/en-us/viva/feature-access-management
" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/en-us/viva/feature-access-management
User Experience Disruption
The transition from Teams app to the web app may disrupt user experience, as managers may struggle to adapt to the new interface and functionalities without prior preparation.
- roles: Managers, User Experience Designers
- references: https://www.microsoft.com/en-us/microsoft-365/roadmap?id=497111, https://learn.microsoft.com/en-us/viva/insights/org-team-insights/copilot-dashboard" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/en-us/viva/insights/org-team-insights/copilot-dashboard
Configutation Options**
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Opportunities**
Centralized Manager Insights
The new centralized location for manager insights in the Viva Insights web app will enhance data accessibility and usability for managers, allowing them to make informed decisions based on tailored reports and analytics specific to their teams. This can lead to improved team performance and engagement.
- next-steps: Encourage managers to familiarize themselves with the new Viva Insights web app and its capabilities. Schedule training sessions to help them leverage the insights effectively.
- roles: Managers, Team Leaders, HR Directors
- references: https://learn.microsoft.com/en-us/viva/insights/org-team-insights/copilot-dashboard" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/en-us/viva/insights/org-team-insights/copilot-dashboard, https://www.microsoft.com/en-us/microsoft-365/roadmap?id=497111
Enhanced Report Publishing
Enabling analysts to publish Power BI reports directly to managers will streamline access to critical data and insights, fostering a data-driven culture within the organization. This can lead to better decision-making and strategic planning.
- next-steps: Opt into the public preview for report publishing and set up necessary permissions for analysts to publish reports. Inform managers about the new reports available to them.
- roles: Data Analysts, Managers, IT Administrators
- references: https://learn.microsoft.com/en-us/viva/insights/advanced/setup-maint/manager-settings, https://analysis.insights.cloud.microsoft/
Delegation Management Improvements
The new delegation capabilities will allow managers to share insights with designated team members, promoting collaboration and knowledge sharing. This can enhance team dynamics and empower team members to take initiative based on insights.
- next-steps: Review and update delegation settings in the Microsoft 365 admin center to ensure that managers can effectively share insights. Provide guidelines on best practices for delegation.
- roles: Managers, Team Leaders, IT Administrators
- references: https://learn.microsoft.com/en-us/viva/feature-access-management, https://learn.microsoft.com/en-us/viva/insights/org-team-insights/copilot-dashboard" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/en-us/viva/insights/org-team-insights/copilot-dashboard
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-09-17 | MC Messages | Updated September 9, 2025: We have updated the content. Thank you for your patience.
We're introducing a streamlined experience for managers in the Viva Insights web app, which unites new tools and insights into a single location. The changes include default- on access to a team-scoped version of the Copilot Dashboard and additional reports, along with delegation capabilities. Analysts will also be able to publish a library of embedded reports from Advanced analysis to managers, with each manager automatically seeing data tailored to their team. This new web app experience will replace all manager capabilities previously offered in the Viva Insights Teams app, including the Organizational behavior insights and Copilot chat insights. Those manager capabilities will be phased out to provide a centralized place for managers to access insights. This message is associated with Microsoft 365 Roadmap ID 497111 When will this happen General Availability (Worldwide): We will begin rolling out mid-September 2025 and expect to complete by late September 2025. | Updated September 16, 2025: We have updated the timeline. Thank you for your patience.
We're introducing a streamlined experience for managers in the Viva Insights web app, which unites new tools and insights into a single location. The changes include default- on access to a team-scoped version of the Copilot Dashboard and additional reports, along with delegation capabilities. Analysts will also be able to publish a library of embedded reports from Advanced analysis to managers, with each manager automatically seeing data tailored to their team. This new web app experience will replace all manager capabilities previously offered in the Viva Insights Teams app, including the Organizational behavior insights and Copilot chat insights. Those manager capabilities will be phased out to provide a centralized place for managers to access insights. This message is associated with Microsoft 365 Roadmap ID 497111 When will this happen General Availability (Worldwide): We will begin rolling out early October 2025 (previously mid-September). and expect to complete by late October 2025 (previously late September). |
| 2025-09-17 | MC Title | Manager insights now in Viva Insights web app, with new team view for Copilot Dashboard | (Updated) Manager insights now in Viva Insights web app, with new team view for Copilot Dashboard |
| 2025-09-17 | MC Last Updated | 09/09/2025 23:12:03 | 2025-09-16T22:10:20Z |
| 2025-09-17 | MC Summary | Manager insights in Viva Insights will move to the Viva Insights web app with a new team-scoped Copilot Dashboard, additional reports, delegation, and analyst-published reports. This replaces the Teams app manager features starting mid-September 2025. No admin action is required, but settings can be customized. | The Viva Insights web app will become the central hub for manager insights, featuring a team-scoped Copilot Dashboard, additional tailored reports, delegation support, and analyst-published reports. This replaces manager capabilities in the Viva Insights Teams app, rolling out worldwide from mid-September to early October 2025. |
| 2025-09-10 | MC Messages | We're introducing a streamlined experience for managers in the Viva Insights web app, which unites new tools and insights into a single location.
The changes include default- on access to a team-scoped version of the Copilot Dashboard and additional reports, along with delegation capabilities. Analysts will also be able to publish a library of embedded reports from Advanced analysis to managers, with each manager automatically seeing data tailored to their team. This new web app experience will replace all manager capabilities previously offered in the Viva Insights Teams app, including the Organizational behavior insights and Copilot chat insights. Those manager capabilities will be phased out to provide a centralized place for managers to access insights. This message is associated with Microsoft 365 Roadmap ID 497111 When will this happen General Availability (Worldwide): We will begin rolling out mid-September 2025 and expect to complete by late September 2025. | Updated September 9, 2025: We have updated the content. Thank you for your patience.
We're introducing a streamlined experience for managers in the Viva Insights web app, which unites new tools and insights into a single location. The changes include default- on access to a team-scoped version of the Copilot Dashboard and additional reports, along with delegation capabilities. Analysts will also be able to publish a library of embedded reports from Advanced analysis to managers, with each manager automatically seeing data tailored to their team. This new web app experience will replace all manager capabilities previously offered in the Viva Insights Teams app, including the Organizational behavior insights and Copilot chat insights. Those manager capabilities will be phased out to provide a centralized place for managers to access insights. This message is associated with Microsoft 365 Roadmap ID 497111 When will this happen General Availability (Worldwide): We will begin rolling out mid-September 2025 and expect to complete by late September 2025. |
| 2025-09-10 | MC MessageTagNames | New feature, User impact, Admin impact | Updated message, New feature, User impact, Admin impact |
| 2025-09-10 | MC How Affect | The Viva Insights web app will now serve as the single destination for manager insights, with new capabilities.
Key new capabilities in the web app include: Copilot Dashboard, tailored to the manager's team, with pages for Adoption, Impact, and Learning. Additional Copilot analytics reports, such as the Copilot for Sales adoption report, tailored to the manager's team. Analyst-published embedded reports, enabling managers to gain access to an extensive library of reports available within Advanced analysis, automatically tailored to their teams. Delegation support, allowing managers to share their view with others in their organization. Managers using Organization insights in the Viva Insights Teams app will soon see a banner informing them of the new location to access these capabilities. Once these capabilities launch worldwide, managers will no longer be able to access Organization insights in the Teams app. What do you need to do to prepare No action is required by admins. Still, you might want to: 1. Prepare for default-on enablement of manager insights If you haven't previously enabled manager insights, managers with 10 or more team members will receive access by default. Admins can customize this threshold as needed (minimum allowed is 5) in the Manager settings tab of the Viva insights web app. If your organization has already enabled manager insights and set a minimum team size threshold, those settings will continue to apply. Managers who meet the threshold and are enabled by Admins will automatically gain access to the new capabilities in the Viva Insights web app. Note: There are no changes in the license requirements needed to access team-scoped insights in the Viva insights web app. This means that managers will continue to require a Viva Insights or a Microsoft 365 Copilot license. 2. Manage delegation controls If delegation is already in use by managers in your organization, existing delegates will automatically gain access to these new capabilities in the web app. Admins can manage delegation at the tenant or group level through the Microsoft 365 admin center. 3. Turn on report publishing Admins can enable analysts to publish a broad set of Power BI reports from Advanced analysis directly to managers, giving them access to insights similar to those that exist in the Organizational behavior reports, and more! To do this, your organization must opt into the public preview for report publishing. 4. Inform managers where to go A new, more powerful experience is coming. Let your managers know that these capabilities will soon be available in the Viva Insights web app. To learn more, please see: Connect to the Microsoft Copilot Dashboard for Microsoft 365 customers | Microsoft Learn Microsoft Viva Feature access management | Microsoft Learn Configure manager settings | Microsoft Learn Compliance considerations Introduces or modifies AI/ML capabilities: Yes - Copilot chat insights in the Viva Insights Teams app will no longer be available. Alters how existing customer data is accessed: Yes - reports tailored to manager's teams provide new access pathways to existing data. Includes admin controls: Yes - Admins can manage manager insights, delegation, and report publishing. | The Viva Insights web app will now serve as the single destination for manager insights, with new capabilities.
Key new capabilities in the web app include: Copilot Dashboard, tailored to the manager's team, with pages for Adoption, Impact, and Learning. Additional Copilot analytics reports, such as the Copilot for Sales adoption report, tailored to the manager's team. Analyst-published embedded reports, enabling managers to gain access to an extensive library of reports available within Advanced analysis, automatically tailored to their teams. Delegation support, allowing managers to share their view with others in their organization. Managers using Organization insights in the Viva Insights Teams app will soon see a banner informing them of the new location to access these capabilities. Once these capabilities launch worldwide, managers will no longer be able to access Organization insights in the Teams app. What do you need to do to prepare No action is required by admins. Still, you might want to: 1. Prepare for default-on enablement of manager insights If you haven't previously enabled manager insights, managers with 10 or more team members will receive access by default to Copilot insights when team views launch in late September. Admins can customize this threshold as needed (minimum allowed is 5) in the Manager settings tab of the Viva insights web app. If your organization has already enabled manager insights and set a minimum team size threshold, those settings will continue to apply. Managers who meet the threshold and are enabled by admins will automatically gain access to the new capabilities in the Viva Insights web app. If you wish to turn off this capability, admins can access Manager settings after this feature releases and set the "Grant managers scoped access to Copilot insights" toggle to off. Note: There are no changes in the license requirements needed to access team-scoped insights in the Viva insights web app. This means that managers will continue to require a Viva Insights or a Microsoft 365 Copilot license. 2. Manage delegation controls If delegation is already in use by managers in your organization, existing delegates will automatically gain access to these new capabilities in the web app. Admins can manage delegation at the tenant or group level through the Microsoft 365 admin center. 3. Turn on report publishing Admins can enable analysts to publish a broad set of Power BI reports from Advanced analysis directly to managers, giving them access to insights similar to those that exist in the Organizational behavior reports, and more! To do this, your organization must opt into the public preview for report publishing. 4. Inform managers where to go A new, more powerful experience is coming. Let your managers know that these capabilities will soon be available in the Viva Insights web app. To learn more, please see: Connect to the Microsoft Copilot Dashboard for Microsoft 365 customers | Microsoft Learn Microsoft Viva Feature access management | Microsoft Learn Configure manager settings | Microsoft Learn Compliance considerations Introduces or modifies AI/ML capabilities: Yes - Copilot chat insights in the Viva Insights Teams app will no longer be available. Alters how existing customer data is accessed: Yes - reports tailored to manager's teams provide new access pathways to existing data. Includes admin controls: Yes - Admins can manage manager insights, delegation, and report publishing. |
| 2025-09-10 | MC Last Updated | 08/16/2025 00:48:30 | 2025-09-09T23:12:03Z |
| 2025-09-10 | MC Summary | Manager insights in the Viva Insights web app will centralize manager tools, including a team-scoped Copilot Dashboard, additional reports, delegation, and analyst-published reports. This replaces the Viva Insights Teams app manager features, rolling out worldwide from mid to late September 2025 with no admin action required. | Manager insights in Viva Insights will move to the Viva Insights web app with a new team-scoped Copilot Dashboard, additional reports, delegation, and analyst-published reports. This replaces the Teams app manager features starting mid-September 2025. No admin action is required, but settings can be customized. |
Last updated 6 days ago ago
