check before: 2025-02-15
Product:
Copilot, Microsoft 365 Apps, Microsoft 365 Copilot, OneDrive, Purview, Purview Communication Compliance, Purview compliance portal, SharePoint
Platform:
Online, Web, World tenant
Status:
In development
Change type:
Admin impact, New feature, Updated message
Links:
Details:
Summary:
Microsoft Purview will soon allow admins to apply retention policies based on files' last accessed date in OneDrive and SharePoint, starting preview in late May 2026 and general availability in late June 2026. This helps delete obsolete data and improves Microsoft 365 Copilot responses. No admin action required before rollout.
Details:
Updated February 4, 2026: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout.
This message is associated with Microsoft 365 Roadmap ID 472030.
[When this will happen:]
Preview: We will begin rolling out late May 2026 (previously late January) and expect to complete by mid-June 2026 (previously late June)
General Availability (Worldwide): We will begin rolling out late June 2026 (previously mid-January 2026) and expect to complete by mid-July 2026 (previously late July)
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2025-02-07
updated:
2026-02-05
Public Preview Start Date
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Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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linked item details
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Pictures
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summary for non-techies**
Starting in mid-2026, Microsoft Purview will enable administrators to set rules for automatically managing OneDrive and SharePoint files based on their last accessed date, helping to keep digital storage organized and improving the efficiency of Microsoft 365 Copilot.
Direct effects for Operations**
Data Loss Risk
Files that have not been accessed for a specified period may be deleted automatically, leading to potential loss of important data if users are unaware of the retention policy changes.
- roles: Data Administrators, End Users
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=472030
User Confusion
Users may be confused about the disappearance of files they thought were important, leading to frustration and decreased productivity.
- roles: End Users, Support Staff
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=472030
Compliance Issues
If retention policies are not communicated effectively, organizations may inadvertently violate data retention regulations by deleting files that should be retained for compliance purposes.
- roles: Compliance Officers, Data Administrators
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=472030
Configutation Options**
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Opportunities**
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Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2026-02-05 | MC Messages | Updated December 17, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Preview: We will begin rolling out late May 2026 (previously late January) and expect to complete by late June 2026 (previously late February) General Availability (Worldwide): We will begin rolling out late June 2026 (previously mid-January 2026) and expect to complete by late July 2026 (previously mid-July) | Updated February 4, 2026: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Preview: We will begin rolling out late May 2026 (previously late January) and expect to complete by mid-June 2026 (previously late June) General Availability (Worldwide): We will begin rolling out late June 2026 (previously mid-January 2026) and expect to complete by mid-July 2026 (previously late July) |
| 2026-02-05 | MC Last Updated | 12/17/2025 19:47:31 | 2026-02-04T19:07:05Z |
| 2026-02-05 | MC Summary | Microsoft Purview will soon enable retention policies based on "last accessed" for OneDrive and SharePoint files, starting preview in late May 2026 and general availability by late June 2026. This feature helps delete obsolete data and improves Microsoft 365 Copilot responses, requiring no admin action before rollout. | Microsoft Purview will soon allow admins to apply retention policies based on files' last accessed date in OneDrive and SharePoint, starting preview in late May 2026 and general availability in late June 2026. This helps delete obsolete data and improves Microsoft 365 Copilot responses. No admin action required before rollout. |
| 2025-12-18 | MC Messages | Updated October 23, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Preview: We will begin rolling out late January 2026 (previously mid-December 2025) and expect to complete by late February 2026 (previously late December 2025) General Availability (Worldwide): We will begin rolling out late June 2026 (previously mid-January 2026) and expect to complete by mid-July 2026 (previously late January 2026) | Updated December 17, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Preview: We will begin rolling out late May 2026 (previously late January) and expect to complete by late June 2026 (previously late February) General Availability (Worldwide): We will begin rolling out late June 2026 (previously mid-January 2026) and expect to complete by late July 2026 (previously mid-July) |
| 2025-12-18 | MC Last Updated | 10/23/2025 21:23:32 | 2025-12-17T19:47:31Z |
| 2025-12-18 | MC Summary | Microsoft Purview will soon allow admins to apply retention policies based on files' last accessed date in OneDrive and SharePoint. Preview starts late January 2026; general availability begins late June 2026. This feature helps delete obsolete data and improves Microsoft 365 Copilot responses, with no admin action needed before rollout. | Microsoft Purview will soon enable retention policies based on "last accessed" for OneDrive and SharePoint files, starting preview in late May 2026 and general availability by late June 2026. This feature helps delete obsolete data and improves Microsoft 365 Copilot responses, requiring no admin action before rollout. |
| 2025-10-24 | MC Last Updated | 09/05/2025 17:23:32 | 2025-10-23T21:23:32Z |
| 2025-10-24 | MC Messages | Updated September 5, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Preview: We will begin rolling out mid-December 2025 and expect to complete by late December 2025 General Availability (Worldwide): We will begin rolling out mid-January 2026 and expect to complete by late January 2026 | Updated October 23, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Preview: We will begin rolling out late January 2026 (previously mid-December 2025) and expect to complete by late February 2026 (previously late December 2025) General Availability (Worldwide): We will begin rolling out late June 2026 (previously mid-January 2026) and expect to complete by mid-July 2026 (previously late January 2026) |
| 2025-10-24 | MC End Time | 03/09/2026 08:00:00 | 2026-08-28T09:00:00Z |
| 2025-10-24 | MC Summary | Microsoft Purview will soon allow retention policies based on files' last accessed date in OneDrive and SharePoint, starting preview in December 2025 and general availability in January 2026. This helps delete obsolete data and improve Microsoft 365 Copilot responses, with no admin action needed before rollout. | Microsoft Purview will soon allow admins to apply retention policies based on files' last accessed date in OneDrive and SharePoint. Preview starts late January 2026; general availability begins late June 2026. This feature helps delete obsolete data and improves Microsoft 365 Copilot responses, with no admin action needed before rollout. |
| 2025-09-06 | MC Last Updated | 04/02/2025 16:03:47 | 2025-09-05T17:23:32Z |
| 2025-09-06 | MC Messages | Updated April 2, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Public Preview: We will begin rolling out mid-September 2025 and expect to complete by late September 2025 General Availability (Worldwide): We will begin rolling out mid-October 2025 and expect to complete by late October 2025. | Updated September 5, 2025: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Preview: We will begin rolling out mid-December 2025 and expect to complete by late December 2025 General Availability (Worldwide): We will begin rolling out mid-January 2026 and expect to complete by late January 2026 |
| 2025-09-06 | MC End Time | 12/29/2025 08:00:00 | 2026-03-09T08:00:00Z |
| 2025-09-06 | MC Summary | Microsoft Purview will soon allow admins to apply retention policies based on the "last accessed" date for OneDrive and SharePoint files. Public preview starts mid-September 2025, with general availability in mid-October 2025. This feature will help delete obsolete data and improve Microsoft 365 Copilot responses. No admin action is required before rollout. | Microsoft Purview will soon allow retention policies based on files' last accessed date in OneDrive and SharePoint, starting preview in December 2025 and general availability in January 2026. This helps delete obsolete data and improve Microsoft 365 Copilot responses, with no admin action needed before rollout. |
| 2025-04-03 | MC Messages | Updated March 28, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Public Preview: We will begin rolling out mid-February 2025 and expect to complete by late February 2025. General Availability (Worldwide): We will begin rolling out late September 2025 (previously mid-March) and expect to complete by late October 2025 (previously late March). | Updated April 2, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Public Preview: We will begin rolling out mid-September 2025 and expect to complete by late September 2025 General Availability (Worldwide): We will begin rolling out mid-October 2025 and expect to complete by late October 2025. |
| 2025-04-03 | MC Last Updated | 03/28/2025 17:19:09 | 2025-04-02T16:03:47Z |
| 2025-04-03 | MC Summary | Admins will soon be able to apply retention policies based on the "last accessed" date for OneDrive and SharePoint files in Microsoft Purview. This feature will be available in public preview in February 2025 and generally available worldwide by October 2025. No admin action is required before the rollout. | Microsoft Purview will soon allow admins to apply retention policies based on the "last accessed" date for OneDrive and SharePoint files. Public preview starts mid-September 2025, with general availability in mid-October 2025. This feature will help delete obsolete data and improve Microsoft 365 Copilot responses. No admin action is required before rollout. |
| 2025-03-29 | MC Last Updated | 02/07/2025 01:44:06 | 2025-03-28T17:19:09Z |
| 2025-03-29 | MC Messages | Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout.
This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Public Preview: We will begin rolling out mid-February 2025 and expect to complete by late February 2025. General Availability (Worldwide): We will begin rolling out mid-March 2025 and expect to complete by late March 2025. | Updated March 28, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout. This message is associated with Microsoft 365 Roadmap ID 472030. [When this will happen:] Public Preview: We will begin rolling out mid-February 2025 and expect to complete by late February 2025. General Availability (Worldwide): We will begin rolling out late September 2025 (previously mid-March) and expect to complete by late October 2025 (previously late March). |
| 2025-03-29 | MC Summary | Admins will soon be able to apply retention policies based on the "last accessed" date for OneDrive and SharePoint files in Microsoft Purview. This feature will be available in public preview in February 2025 and generally available worldwide by October 2025. No admin action is required before the rollout. | |
| 2025-03-29 | MC MessageTagNames | New feature, Admin impact | Updated message, New feature, Admin impact |
| 2025-03-29 | MC End Time | 06/30/2025 09:00:00 | 2025-12-29T08:00:00Z |
Last updated 2 weeks ago ago
