check before: 2025-03-01
Product:
Microsoft 365 Apps, OneDrive, Purview Communication Compliance, SharePoint
Platform:
Web, World tenant
Status:
In development
Change type:
Links:
Details:
This creates the ability to apply Retention to each SharePoint or OneDrive item based on when it was last accessed by a user.
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2024-12-11
updated:
2024-12-11
Public Preview Start Date
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Docu to Check
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MS workload name
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summary for non-techies**
Microsoft's new feature in the Purview compliance portal for OneDrive and SharePoint automatically applies rules to keep or delete files based on their last access date, helping users manage digital storage efficiently without manual intervention.
Direct effects for Operations**
Data Loss Risk
If retention policies are applied without proper preparation, there is a risk of unintentional data loss for files that have not been accessed recently, leading to potential loss of important information.
- roles: Data Compliance Officer, IT Administrator
- references: https://techcommunity.microsoft.com/t5/security-compliance-identity/understanding-data-retention-in-sharepoint-and-onedrive/ba-p/3651230" target="_blank" rel="nofollow noopener noreferrer">https://techcommunity.microsoft.com/t5/security-compliance-identity/understanding-data-retention-in-sharepoint-and-onedrive/ba-p/3651230, https://www.microsoft.com/en-us/microsoft-365/blog/2021/06/24/introducing-microsoft-purview-compliance-portal/
" target="_blank" rel="nofollow noopener noreferrer">https://www.microsoft.com/en-us/microsoft-365/blog/2021/06/24/introducing-microsoft-purview-compliance-portal/
User Experience Disruption
Users may experience disruptions if their files are deleted or archived unexpectedly due to the new retention policies, leading to frustration and decreased productivity.
- roles: End User, Support Technician
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2021/06/24/introducing-microsoft-purview-compliance-portal/, https://techcommunity.microsoft.com/t5/security-compliance-identity/understanding-data-retention-in-sharepoint-and-onedrive/ba-p/3651230" target="_blank" rel="nofollow noopener noreferrer">https://techcommunity.microsoft.com/t5/security-compliance-identity/understanding-data-retention-in-sharepoint-and-onedrive/ba-p/3651230
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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