*For this entry exists the more relevant or more recent entry MC938646
check before: 2025-04-01
Product:
Copilot, Microsoft 365 Apps, Microsoft Loop
Platform:
Online, Web, World tenant
Status:
In development
Change type:
Admin impact, New feature, Updated message, User impact
Details:
Summary:
Starting March 2026, admins can manage retention and deletion of user-owned Loop workspaces when users leave, including granting temporary access to save data. The rollout completes by end of March, with no preparation needed from organizations. More details will follow closer to release.
Details:
Updated January 13, 2026: We have updated the timeline. Thank you for your patience. Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. This message is associated with Microsoft 365 Roadmap ID 421612
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2024-11-09
updated:
2026-01-15
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Please, look at the most relevant linked item for details
explanation for non-techies**
Microsoft Loop is introducing a new feature that will help manage the content in user-owned workspaces when someone leaves an organization. Think of it like a library system where a librarian needs to decide what to do with books when a member no longer visits. Similarly, when an employee departs, their digital workspace might contain important information that needs to be handled carefully.
Starting in April 2025, Microsoft Loop will allow administrators to manage what happens to these digital "books" or data. They will have the ability to oversee retention and deletion processes for the workspaces, such as Copilot Pages and personal Loop workspaces. This means they can ensure that any valuable information is not lost and can be accessed temporarily by other employees or administrators. It's like giving a temporary library card to someone else to check out the books before they are removed from the shelves.
The good news is that this change will happen automatically, and there is no need for organizations to prepare in advance. It will be rolled out globally, ensuring that every organization using Microsoft Loop can benefit from this feature. More details will be shared as the release date approaches, but for now, it's like knowing that a new library system is coming to help manage the collection more efficiently.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2026-01-15 | MC prepare | There is nothing you need to do to prepare. These changes will roll to your tenant automatically.
https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=421612 | There is nothing you need to do to prepare. These changes will roll to your tenant automatically. |
| 2026-01-15 | MC Summary | Starting January 2026, admins can manage retention and deletion workflows for user-owned Microsoft Loop workspaces when users leave, including granting temporary access to save data. The rollout will complete by late January 2026, with no preparation needed from organizations. | Starting March 2026, admins can manage retention and deletion of user-owned Loop workspaces when users leave, including granting temporary access to save data. The rollout completes by end of March, with no preparation needed from organizations. More details will follow closer to release. |
| 2026-01-15 | MC Last Updated | 10/17/2025 22:05:17 | 2026-01-14T18:33:29Z |
| 2026-01-15 | MC Messages | Updated October 17, 2025: We have updated the timeline. Thank you for your patience.
Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. This message is associated with Microsoft 365 Roadmap ID 421612 [When this will happen:] General Availability (Worldwide): We will begin rolling out early January 2026 (previously early November) and expect to complete by late January 2026 (previously late November). | Updated January 13, 2026: We have updated the timeline. Thank you for your patience. Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. This message is associated with Microsoft 365 Roadmap ID 421612 |
| 2026-01-15 | MC End Time | 03/30/2026 09:00:00 | 2026-04-30T09:00:00Z |
| 2026-01-15 | MC How Affect | Once available, admins will be able to manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. Updates will include the ability to provide temporary access to other employees or administrators to save important data before deletion policies take effect.
More details will become available closer to the release date. | Once available, admins will be able to manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. Updates will include the ability to provide temporary access to other employees or administrators to save important data before deletion policies take effect. More details will become available closer to the release date. |
| 2025-10-18 | MC Last Updated | 08/13/2025 21:53:08 | 2025-10-17T22:05:17Z |
| 2025-10-18 | MC Messages | Updated August 13, 2025: We have updated the timeline. Thank you for your patience.
Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. This message is associated with Microsoft 365 Roadmap ID 421612 [When this will happen:] General Availability (Worldwide): We will begin rolling out early November 2025 (previously early August) and expect to complete by late November 2025 (previously late August). | Updated October 17, 2025: We have updated the timeline. Thank you for your patience.
Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. This message is associated with Microsoft 365 Roadmap ID 421612 [When this will happen:] General Availability (Worldwide): We will begin rolling out early January 2026 (previously early November) and expect to complete by late January 2026 (previously late November). |
| 2025-10-18 | MC End Time | 01/05/2026 08:00:00 | 2026-03-30T09:00:00Z |
| 2025-10-18 | MC Summary | Microsoft will roll out retention and deletion management for user-owned Loop workspaces, including Copilot Pages, starting November 2025. Admins can grant temporary access to save data before deletion when users leave. No preparation is needed; the update will apply automatically. | Starting January 2026, admins can manage retention and deletion workflows for user-owned Microsoft Loop workspaces when users leave, including granting temporary access to save data. The rollout will complete by late January 2026, with no preparation needed from organizations. |
| 2025-08-14 | MC Last Updated | 05/12/2025 22:59:42 | 2025-08-13T21:53:08Z |
| 2025-08-14 | MC Messages | Updated May 12, 2025: We have updated the rollout timeline below. Thank you for your patience.
Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. This message is associated with Microsoft 365 Roadmap ID 421612 [When this will happen:] General Availability (Worldwide): We will begin rolling out early August 2025 (previously early June) and expect to complete by late August 2025 (previously late June). | Updated August 13, 2025: We have updated the timeline. Thank you for your patience.
Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. This message is associated with Microsoft 365 Roadmap ID 421612 [When this will happen:] General Availability (Worldwide): We will begin rolling out early November 2025 (previously early August) and expect to complete by late November 2025 (previously late August). |
| 2025-08-14 | MC End Time | 10/06/2025 09:00:00 | 2026-01-05T08:00:00Z |
| 2025-08-14 | MC Summary | Manage retention and deletion workflows for user-owned Loop workspaces when users leave the organization. Rollout starts early August 2025 and completes by late August 2025. Admins will have temporary access to save important data before deletion policies apply. No preparation needed. More details to come. | Microsoft will roll out retention and deletion management for user-owned Loop workspaces, including Copilot Pages, starting November 2025. Admins can grant temporary access to save data before deletion when users leave. No preparation is needed; the update will apply automatically. |
| 2025-05-13 | MC Last Updated | 04/14/2025 21:07:55 | 2025-05-12T22:59:42Z |
| 2025-05-13 | MC Messages | Updated April 14, 2025: We have updated the rollout timeline below. Thank you for your patience.
Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. This message is associated with Microsoft 365 Roadmap ID 421612 [When this will happen:] General Availability (Worldwide): We will begin rolling out early June 2025 (previously early April) and expect to complete by late June 2025 (previously late April). | Updated May 12, 2025: We have updated the rollout timeline below. Thank you for your patience.
Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. This message is associated with Microsoft 365 Roadmap ID 421612 [When this will happen:] General Availability (Worldwide): We will begin rolling out early August 2025 (previously early June) and expect to complete by late August 2025 (previously late June). |
| 2025-05-13 | MC End Time | 07/31/2025 09:00:00 | 2025-10-06T09:00:00Z |
| 2025-05-13 | MC Summary | Microsoft Loop will introduce retention and deletion workflows for user-owned workspaces when users leave an organization. This feature, part of Microsoft 365 Roadmap ID 421612, will roll out in April 2025, allowing admins to manage content and provide temporary access to save important data. No preparation is needed as changes will occur automatically. | Manage retention and deletion workflows for user-owned Loop workspaces when users leave the organization. Rollout starts early August 2025 and completes by late August 2025. Admins will have temporary access to save important data before deletion policies apply. No preparation needed. More details to come. |
| 2025-04-15 | MC Messages | Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization.
This message is associated with Microsoft 365 Roadmap ID 421612 [When this will happen:] General Availability (Worldwide): We will begin rolling out early April 2025 and expect to complete by late April 2025. | Updated April 14, 2025: We have updated the rollout timeline below. Thank you for your patience.
Manage retention and deletion workflows for user-owned Loop workspaces such as Copilot Pages and the Loop personal workspace when users leave the organization. This message is associated with Microsoft 365 Roadmap ID 421612 [When this will happen:] General Availability (Worldwide): We will begin rolling out early June 2025 (previously early April) and expect to complete by late June 2025 (previously late April). |
| 2025-04-15 | MC Title | Microsoft Loop – Departed User Content Workflows for User-Owned Loop workspaces | (Updated) Microsoft Loop – Departed User Content Workflows for User-Owned Loop workspaces |
| 2025-04-15 | MC Last Updated | 11/09/2024 00:19:53 | 2025-04-14T21:07:55Z |
| 2025-04-15 | MC MessageTagNames | New feature, User impact, Admin impact | Updated message, New feature, User impact, Admin impact |
Last updated 1 month ago ago
