MC844917 – (Updated) Microsoft OneDrive: Bulk data export for OneDrive Sync admin reports (archived)

Product:

Microsoft Graph, OneDrive, Power BI

Platform:

Developer, Mac, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Admin impact, New feature, Updated message

Links:

88870

Details:

Summary:
Microsoft OneDrive is introducing a bulk data export feature for admin reports, with a rollout from July 2024 to July 2025. It allows the export of device status reports via Microsoft Graph Data Connect to Azure for insightful reporting. Organizations should enable OneDrive sync reports to prepare.

Details:
Updated February 13, 2025: We have updated the content. Thank you for your patience.
A new feature for Microsoft OneDrive enables bulk export of device status, including username, sync app version, known folders, last sync date, and sync errors.
This message is associated with Microsoft 365 Roadmap ID 88870.
[When this will happen:]
Public Preview: We will begin rolling out early July 2024 and expect to complete by early January 2025.
General Availability (Worldwide): We will begin rolling out late June 2025 (previously early February) and expect to complete by late July 2025 (previously late March).

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability, Preview

Created:
2024-08-01

updated:
2025-02-14

Public Preview Start Date

XXXXXXX ... free basic plan only

Task Type

XXXXXXX ... free basic plan only

Docu to Check

XXXXXXX ... free basic plan only

MS How does it affect me

XXXXXXX ... free basic plan only

MS Preperations

XXXXXXX ... free basic plan only

MS Urgency

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

linked item details

XXXXXXX ... free basic plan only

summary for non-techies**

XXXXXXX ... free basic plan only

Direct effects for Operations**

Data Export Feature Implementation
Without proper preparation, the implementation of the bulk data export feature may lead to data loss or corruption during the export process, affecting the integrity of reports generated.
   - roles: IT Administrator, Data Analyst
   - references: https://learn.microsoft.com/graph/data-connect-concept-overview, https://learn.microsoft.com/sharepoint/sync-health

User Experience Disruption
If OneDrive sync reports are not enabled prior to the rollout, users may experience disruptions in their file synchronization, leading to potential data access issues and decreased productivity.
   - roles: End User, IT Support
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=88870, https://learn.microsoft.com/sharepoint/sync-health

Configutation Options**

XXXXXXX ... paid membership only

Data Protection**

XXXXXXX ... paid membership only

explanation for non-techies**

Microsoft OneDrive is rolling out a new feature that allows for the bulk export of data related to device status reports. This feature is particularly useful for administrators who need to manage and analyze data about how OneDrive is being used across their organization. Think of it like having a detailed report card for each device that uses OneDrive, showing information such as the username, the version of the sync app, which folders are known, the last time it synced, and any errors that occurred during syncing.

Imagine you are a manager overseeing a fleet of delivery trucks. You want to know the status of each truck, such as who is driving it, what model it is, what routes it has taken, when it was last serviced, and if there are any mechanical issues. Similarly, the new OneDrive feature provides this kind of detailed information for each device using OneDrive in your organization.

This data can be exported using Microsoft Graph Data Connect, which is like a pipeline that transfers the information to Microsoft Azure, a cloud service platform. Once the data is in Azure, you can use tools like Azure Synapse and Power BI to create reports and dashboards. These tools help transform raw data into visual insights, much like turning a spreadsheet of numbers into a colorful, easy-to-understand chart.

To make use of this feature, organizations need to ensure that OneDrive sync reports are enabled on their devices. This is akin to making sure each delivery truck has a GPS tracker installed so that you can collect and analyze the data later.

The rollout for this feature will happen in stages, starting with a public preview from July 2024 to January 2025, and becoming generally available worldwide from June 2025 to July 2025. This staggered rollout is similar to how a new product might be tested in select markets before being launched globally.

For those interested in more technical details or guidance, Microsoft provides resources online that explain how to set up and use these new capabilities.