MC1228331 – Microsoft 365 Copilot: Prepare for meetings with Copilot in classic Outlook for Windows

Product:

Copilot, Microsoft 365 Copilot, Outlook, Windows

Platform:

Mac, mobile, Online, Web, Windows Desktop, World tenant

Status:

Rolling out

Change type:

New feature, User impact, Admin impact

Links:

542186

Details:

Summary:
Microsoft 365 Copilot's "Prepare for a meeting" feature is coming to classic Outlook for Windows for licensed users, providing meeting context from emails, documents, and tasks via the Calendar. Rollout starts January 2026, with no admin changes required; users need an active Copilot license.

Details:
[Introduction]
We are bringing the Prepare for a meeting with Copilot capability to classic Outlook for Windows. This feature allows users with a Microsoft 365 Copilot license to access meeting‑related context-such as documents, communications, and tasks-directly from the Outlook Calendar. Users can also chat with Copilot to review or explore additional meeting details as needed. This capability is available only to users with a Microsoft 365 Copilot license.
This message is associated with Microsoft 365 Roadmap ID 542186.
[When this will happen]
Public Preview: We began rolling out in late January 2026 and expect to complete by late February 2026.
General Availability (Worldwide): We will begin rolling out in early March 2026 and expected completion by late March 2026.

Change Category:
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Scope:
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Release Phase:
Current Channel, General Availability, Preview

Created:
2026-02-07

updated:
2026-02-07

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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Pictures

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summary for non-techies**

Microsoft 365 is introducing "Prepare for a meeting with Copilot" to classic Outlook for Windows, which aggregates emails, documents, and tasks related to meetings for users with a Microsoft 365 Copilot license, with rollout starting January 2026.

Direct effects for Operations**

User Experience Degradation
If users are not prepared for the new Copilot feature, they may experience confusion or frustration when trying to access meeting-related information, leading to decreased productivity during meetings.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=542186#Roadmap

Increased Support Requests
Without proper preparation and communication about the new feature, helpdesk teams may face an influx of support requests from users unfamiliar with how to utilize the Copilot feature effectively.
   - roles: Helpdesk Support, IT Administrators
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=542186#Roadmap

Configutation Options**

XXXXXXX ... paid membership only

Data Protection**

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explanation for non-techies**

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