542186 – Outlook: Prepare for meetings with Copilot in classic Outlook for Windows

Product:

Copilot, Microsoft 365 Copilot, Outlook, Windows

Platform:

Mac, mobile, Web, Windows Desktop, World tenant

Status:

In development

Change type:

Links:

Details:

With so many of us in back-to-back meetings, it can be a real struggle to stay on top of pre-reads, action items, and even what each meeting is about. Copilot quickly prepares you for meetings within minutes by bringing real-time insights and summarizing relevant context, tasks, documents, and other resources. You can also chat directly with Copilot to prepare more deeply, to ensure you're ready to go. This feature is already available in the new Outlook for Windows, Web, Mac, and Mobile and is now being adding to classic Outlook for Windows. It is only available for users with a Microsoft 365 Copilot license.

Change Category:
XXXXXXX ... free basic plan only

Scope:
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Release Phase:
Current Channel, General Availability, Preview

Created:
2025-12-18

updated:
2025-12-18

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

User Experience Degradation
If the Copilot feature is implemented without proper preparation, users may experience confusion and frustration due to lack of familiarity with the new interface and functionalities, leading to decreased productivity during meetings.
   - roles: End Users, Meeting Organizers
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/introducing-microsoft-365-copilot-in-outlook/

Increased Support Tickets
The introduction of Copilot without adequate training or resources may lead to an influx of support requests from users struggling to utilize the new features effectively, overwhelming IT support teams.
   - roles: IT Support Staff, End Users
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/introducing-microsoft-365-copilot-in-outlook/

Configutation Options**

XXXXXXX ... paid membership only

explanation for non-techies**

Imagine you're preparing for a big court case or an important business meeting. You have a stack of documents to review, notes to go through, and key points to remember. It can feel overwhelming, especially when you're jumping from one meeting to the next without much time in between. Now, think of Copilot in Outlook as your personal assistant who helps you get ready for these meetings quickly and efficiently.

Copilot is like having a diligent assistant who reads through all the documents, notes, and emails related to your upcoming meeting. It picks out the most important details and summarizes them for you, so you don't have to sift through everything yourself. It's like having someone who can give you a quick briefing on what you need to know, similar to how a legal assistant might prepare a lawyer with the key facts and evidence before stepping into the courtroom.

Additionally, if you have specific questions or need more detailed information, you can chat with Copilot directly. It's like having a conversation with a knowledgeable colleague who can provide insights and clarify any doubts you might have. This feature is particularly useful for those who use classic Outlook for Windows, as it brings the same capabilities already available on other platforms like the web, Mac, and mobile.

To use this feature, you need a Microsoft 365 Copilot license, which is akin to having access to a specialized tool or resource that enhances your productivity. Just as a lawyer might rely on legal research databases or a manager might use project management software, Copilot is a tool designed to streamline your meeting preparations and ensure you're always ready to engage effectively.