MC1218415 – Create custom templates for immersive events in Microsoft Teams

Product:

Teams, Windows

Platform:

Mac, Online, Web, Windows Desktop, World tenant

Status:

Feature Rollout Status Not Supported

Change type:

New feature, User impact

Links:

542794

Details:

Summary:
Microsoft Teams will enable users to create, save, and share custom immersive event templates within the Teams Meet app starting mid-February 2026. This feature requires no admin setup, supports collaboration, and applies to Teams desktop and web versions, enhancing event preparation and management.

Details:
[Introduction]
We're introducing new capabilities in Microsoft Teams that allow creators and event organizers to design and manage immersive event templates. This enhancement enables users to create custom immersive environments, save them as reusable templates in collections, and share them with co-owners and members-all within the Teams Meet app. These features aim to streamline event preparation and improve collaboration for immersive experiences.
This message applies to Teams for Windows desktop and Teams for Mac desktop. Immersive collections can also be created in Teams for the web. It is associated with Microsoft 365 Roadmap ID 542794.
[When this will happen:]
General Availability: Rollout will begin in mid-February 2026 and is expected to complete by early May 2026.

Change Category:
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Scope:
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Release Phase:

Created:
2026-01-16

updated:
2026-01-16

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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summary for non-techies**

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Direct effects for Operations**

User Confusion
Without proper preparation, users may be confused about how to create and manage immersive event templates, leading to inefficient event planning and execution.
   - roles: Event Organizers, Team Leaders
   - references: https://learn.microsoft.com/microsoftteams/immersive-events, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=542794

Increased Support Requests
The introduction of new features without training may lead to a spike in support requests as users encounter difficulties using the new template functionalities.
   - roles: IT Support Staff, Help Desk Agents
   - references: https://learn.microsoft.com/microsoftteams/immersive-events, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=542794

Event Management Delays
If users are unprepared for the new template features, it may cause delays in event management and scheduling, impacting overall productivity.
   - roles: Event Organizers, Project Managers
   - references: https://learn.microsoft.com/microsoftteams/immersive-events, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=542794

Collaboration Issues
Lack of understanding of how to share templates may hinder collaboration among team members, affecting the quality of immersive events.
   - roles: Team Members, Collaborators
   - references: https://learn.microsoft.com/microsoftteams/immersive-events, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=542794

User Experience Degradation
If users face challenges with the new features, it may lead to frustration and a negative user experience, impacting overall satisfaction with Teams.
   - roles: End Users, Event Participants
   - references: https://learn.microsoft.com/microsoftteams/immersive-events, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=542794

Configutation Options**

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Opportunities**

Enhanced User Collaboration
The ability to create and share custom immersive event templates will foster greater collaboration among event organizers and participants. This feature allows for collective input in the design of events, improving user engagement and satisfaction.
   - next-steps: Encourage teams to explore the new template feature by organizing workshops or training sessions on how to effectively use and share templates. Gather feedback on the user experience to refine the process further.
   - roles: Event Organizers, Project Managers, Marketing Teams
   - references: https://learn.microsoft.com/microsoftteams/immersive-events, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=542794

Streamlined Event Management
By utilizing custom templates, event organizers can significantly reduce the time spent on event preparation. This feature allows for consistency in event execution and easier management of recurring events.
   - next-steps: Identify key events that can benefit from templating, and develop a library of standard templates. Solicit input from users on what elements are most valuable to include in these templates.
   - roles: Event Coordinators, IT Administrators, Team Leaders
   - references: https://learn.microsoft.com/microsoftteams/immersive-events, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=542794

Increased Adoption of Microsoft Teams
The introduction of customizable immersive templates can drive increased usage of Microsoft Teams as a platform for hosting events, leading to greater overall engagement with the tool and its features.
   - next-steps: Monitor usage statistics post-launch to assess adoption rates. Develop promotional materials or internal campaigns to highlight the benefits of using Teams for immersive events, showcasing successful case studies.
   - roles: IT Managers, Change Management Teams, HR Training Departments
   - references: https://learn.microsoft.com/microsoftteams/immersive-events, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=542794

Potentional Risks**

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IT Security**

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explanation for non-techies**

Microsoft Teams is introducing a new feature that allows users to create, save, and share custom templates for immersive events. Imagine planning a party. Instead of starting from scratch each time, you can create a detailed plan with decorations, music, and a guest list, and then save this plan to use for future parties. This is similar to what Teams is offering with immersive event templates. Users can design an event setup, save it as a template, and reuse it for future events, making event planning more efficient.

This feature will be available in the Teams Meet app on both desktop and web versions, and it doesn't require any special setup by IT administrators. It's like having a new tool in your toolkit that’s ready to use right out of the box. You can also share these templates with others by adding them as co-owners or members, similar to sharing a document with colleagues so they can contribute or make changes.

The rollout for this feature will begin in mid-February 2026 and is expected to be completed by early May 2026. This means that by spring 2026, users will have access to these new capabilities, enhancing how they prepare and manage events in Teams. No immediate action is required from users or administrators, as the feature will be enabled by default.

For those interested in learning more about how to plan immersive events in Teams, Microsoft provides resources and documentation to guide users through the process. This ensures that everyone can make the most of these new capabilities when they become available.