MC1191342 – (Updated) Microsoft Planner: Support for Microsoft Information Protection (MIP) content sensitivity labels

Product:

Microsoft Loop, Planner, Purview, Purview Communication Compliance, Purview Information Protection, Teams

Platform:

Online, Teams And Surface Devices, US Instances, Web, World tenant

Status:

Rolling out

Change type:

Admin impact, New feature, Updated message, User impact

Links:

523819

Details:

Summary:
Microsoft Planner will support Microsoft Information Protection (MIP) content sensitivity labels by early December 2025, enabling encryption and restrictions like blocking copy, print, and export. This enhances data protection, enforces read-only access, and aligns with Microsoft Purview policies, with no required changes to existing labels.

Details:
Updated January 13, 2026: We have updated the timeline. Thank you for your patience.
[Introduction]
Microsoft Planner will soon support Microsoft Information Protection (MIP) sensitivity labels at the content level. This enhancement enables encryption, restricts unauthorized actions such as copying, printing, or exporting plan contents, and adds visual markings like watermarks for clear sensitivity awareness. By enforcing content-level protections, Planner helps organizations prevent data leaks, maintain compliance, and enable secure collaboration without impacting productivity. This update aligns Planner with Microsoft Purview standards for consistent enforcement of security and data protection policies.
This message is associated with Microsoft 365 Roadmap ID 523819.
[When this will happen:]
General Availability (Worldwide): Rollout will begin in early December 2025 and is expected to complete by late January 2026 (previously mid-December 2025).

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2025-12-02

updated:
2026-01-14

Task Type

XXXXXXX ... free basic plan only

Docu to Check

XXXXXXX ... free basic plan only

MS How does it affect me

XXXXXXX ... free basic plan only

MS Preperations

XXXXXXX ... free basic plan only

MS Urgency

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

linked item details

XXXXXXX ... free basic plan only

Pictures

XXXXXXX ... free basic plan only

summary for non-techies**

XXXXXXX ... free basic plan only

Direct effects for Operations**

Data Access Restrictions
Users may face restrictions on copying, printing, or exporting plan contents, leading to potential workflow disruptions.
   - roles: End Users, Project Managers
   - references: https://learn.microsoft.com/purview/sensitivity-labels, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=523819

User Training and Governance
Existing governance guidance may become outdated, requiring immediate updates to user training and documentation to avoid confusion.
   - roles: Admins, Trainers
   - references: https://learn.microsoft.com/purview/sensitivity-labels, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=523819

Compliance and Security
Failure to review and align existing Purview policies with new content-level restrictions may lead to compliance risks and data leaks.
   - roles: Compliance Officers, IT Security
   - references: https://learn.microsoft.com/purview/sensitivity-labels, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=523819

Configutation Options**

XXXXXXX ... paid membership only

Opportunities**

Enhanced Data Protection Training
With the introduction of MIP content sensitivity labels, there is an opportunity to develop comprehensive training programs for users on how to effectively use these labels. This will ensure that users understand the implications of sensitivity labels, such as restrictions on copying, printing, and exporting content, thereby enhancing data security and compliance.
   - next-steps: Develop training materials that outline the new features and their importance. Schedule training sessions for all users of Microsoft Planner, focusing on real-world scenarios where sensitivity labels are applicable.
   - roles: IT Administrators, Compliance Officers, End Users
   - references: https://learn.microsoft.com/purview/sensitivity-labels, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=523819

Streamlined Compliance Monitoring
The integration of MIP sensitivity labels allows for better compliance monitoring and reporting. IT can utilize these features to automatically track and report on how sensitive information is being handled within Planner, helping to ensure adherence to internal policies and external regulations.
   - next-steps: Investigate existing compliance tools that can integrate with Microsoft Planner to monitor the use of sensitivity labels. Set up automated reporting mechanisms to track compliance metrics related to data protection.
   - roles: Compliance Officers, IT Security Teams, Risk Management Teams
   - references: https://learn.microsoft.com/purview/sensitivity-labels, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=523819

Improved User Experience with Sensitivity Awareness
The addition of visual markings like watermarks will improve user awareness regarding the sensitivity of the content they are working with. This can lead to a more cautious approach to handling sensitive information, reducing the likelihood of accidental data leaks.
   - next-steps: Gather user feedback on the visibility and effectiveness of watermarks and other visual indicators. Use this feedback to refine user interfaces and communication strategies regarding sensitive content handling.
   - roles: End Users, Product Managers, User Experience Designers
   - references: https://learn.microsoft.com/purview/sensitivity-labels, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=523819

Potentional Risks**

XXXXXXX ... paid membership only

Data Protection**

XXXXXXX ... paid membership only

IT Security**

XXXXXXX ... paid membership only

Hypothetical Work Council Statement**

XXXXXXX ... paid membership only

DPIA Draft**

XXXXXXX ... paid membership only

explanation for non-techies**

Microsoft is enhancing Microsoft Planner by integrating Microsoft Information Protection (MIP) content sensitivity labels. Think of these labels like a lock on a diary. Just as a lock keeps your personal thoughts safe from prying eyes, these labels protect sensitive information within your plans. They ensure that only authorized individuals can access, copy, print, or export the content, similar to how only someone with the key can open the locked diary.

This update is part of a broader effort to align with Microsoft Purview policies, which are like the rules and guidelines that ensure everyone's diaries are kept secure and private. With these new content-level protections, organizations can better prevent data leaks and maintain compliance without disrupting daily work routines.

For example, imagine you're working on a confidential project. With these new labels, you can mark the project plan as "highly confidential," automatically restricting actions like copying or printing the plan. This is akin to marking a document as "top secret" and ensuring it can't be photocopied or shared without permission.

These changes will roll out starting in December 2025 and will be fully available by January 2026. Admins and users of Microsoft Planner across Microsoft 365 tenants will be affected. However, no changes are needed for existing labels, so it's like upgrading the lock on your diary without needing a new key.

This update will be enabled by default, meaning that once it's available, the new protections will automatically apply to all relevant plans. Users will see visual indicators, like watermarks, to remind them of the sensitivity level of the content they are handling.

In summary, these enhancements to Microsoft Planner are designed to make it easier for organizations to protect sensitive information while still allowing for effective collaboration. Just as a lock on a diary provides peace of mind, these new protections ensure that your organization's plans remain secure and private.