MC1189004 – Microsoft Teams: Custom AI summary now available in Meeting Recap

Product:

Copilot, Microsoft 365 Copilot, Teams

Platform:

Mac, Online, US Instances, Windows Desktop, World tenant

Status:

Rolling out

Change type:

New feature, User impact, Admin impact

Links:

501540

Details:

Summary:
Microsoft Teams is introducing a Custom AI Summary feature in Meeting Recap for Copilot users, allowing personalized meeting notes via templates or instructions. Rolling out mid-Dec 2025 to mid-Jan 2026, it's enabled by default for licensed desktop users (English only) with no admin changes needed.

Details:
[Introduction:]
We're introducing a new way to personalize meeting summaries in Microsoft Teams. The Custom AI Summary feature allows Copilot users to create tailored meeting notes using sample content, instructions, or prebuilt templates. This enhancement is designed to improve flexibility and productivity by enabling users to generate summaries that better suit their needs.
This message is associated with Microsoft 365 Roadmap ID 501540.
[When this will happen:]
Targeted Release rollout will begin in mid-December 2025 and is expected to complete by mid-January 2026.
We will share additional timelines later when available.

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2025-11-22

updated:
2025-11-22

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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linked item details

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Pictures

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summary for non-techies**

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Direct effects for Operations**

User Experience Disruption
If the Custom AI Summary feature is rolled out without proper user training, users may struggle to utilize the new templates effectively, leading to confusion and decreased productivity during meetings.
   - roles: Copilot Users, Helpdesk Staff
   - references: https://techcommunity.microsoft.com/blog/MicrosoftTeamsBlog/what%E2%80%99s-new-in-microsoft-teams--microsoft-ignite-2025/4470387, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=501540

Data Processing Concerns
The introduction of customizable AI templates may lead to concerns regarding data privacy and compliance, as users may inadvertently share sensitive information in their custom summaries without understanding the implications.
   - roles: Compliance Officers, IT Security Staff
   - references: https://techcommunity.microsoft.com/blog/MicrosoftTeamsBlog/what%E2%80%99s-new-in-microsoft-teams--microsoft-ignite-2025/4470387, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=501540

Configutation Options**

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Data Protection**

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explanation for non-techies**

Microsoft Teams is introducing a new feature called Custom AI Summary in Meeting Recap for users of Microsoft 365 Copilot. This feature allows users to create personalized meeting notes using templates or specific instructions. Imagine it like customizing a playlist on your music app; you can choose songs (or in this case, meeting details) that suit your taste and mood.

Starting from mid-December 2025 to mid-January 2026, this feature will be available for desktop users who have a Microsoft 365 Copilot license and use Teams in English. There’s no need for any administrative changes to enable this feature; it will be turned on by default for eligible users.

With this feature, users will have the option to create custom AI summaries during Meeting Recap. They can use sample notes, give freeform instructions, or select from prebuilt templates to tailor their meeting summaries. Two ready-made templates will be available: a Speaker Summary and an Executive Summary. These templates can be saved and reused, much like saving a favorite recipe to cook again later.

This change means that meeting data will be processed through these customizable AI templates, allowing users to generate summaries based on their preferences. It introduces a new way for users to interact with AI by creating custom templates and instructions that guide how Copilot summarizes meeting content.

No immediate action is required, but it might be helpful to inform helpdesk or support staff about this update. Encouraging Copilot users to explore these new summary options and provide feedback could also be beneficial. If your organization has internal documentation referencing Teams Meeting Recap features, it might be worth reviewing those materials to ensure they are up to date.