MC1184999 – (Updated) Copilot can now automatically reschedule 1:1 meetings and personal events based on your preferences

Product:

Copilot

Platform:

Online, World tenant

Status:

Change type:

Admin impact, New feature, Updated message, User impact

Links:

Details:

Summary:
Copilot now automatically reschedules 1:1 meetings and personal events based on user preferences to resolve conflicts. Available to Copilot-licensed users, it detects double bookings and moves flexible events to better times, rolling out from mid-November to late December 2025. No admin action required.

Details:
Updated November 24, 2025: We have updated the timeline. Thank you for your patience.
Copilot is making it easier to manage scheduling conflicts by automatically rescheduling 1:1 meetings and personal events. Within the meeting event form, users can indicate which events are more flexible and allow Copilot to reschedule them if conflicts arise. Users can also set preferences for when rescheduled events should occur. Copilot will detect double-bookings and automatically move these flexible events to a better time-saving users time and reducing manual coordination.
A Microsoft Copilot license is required to utilize this functionality.
[When this will happen:]
Targeted Release: Rollout begins mid-November 2025 and expected to complete by late December 2025 (previously late November).

Change Category:
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Scope:
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Release Phase:

Created:
2025-11-12

updated:
2025-11-25

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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summary for non-techies**

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Direct effects for Operations**

Automatic Rescheduling Conflicts
If users are not informed about the new automatic rescheduling feature, they may miss important meetings that are rescheduled without their knowledge, leading to confusion and potential miscommunication.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/11/24/copilot-automatically-reschedules-meetings/

User Preferences Misalignment
Without proper preparation, users may not set their rescheduling preferences correctly, resulting in unwanted meeting times that do not align with their availability, impacting productivity.
   - roles: End Users, Project Managers
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/11/24/copilot-automatically-reschedules-meetings/

Data Privacy Concerns
The use of AI to analyze calendar data may raise concerns about data privacy and compliance if users are not aware of how their data is being processed, potentially leading to distrust in the system.
   - roles: Compliance Officers, End Users
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/11/24/copilot-automatically-reschedules-meetings/

Increased Meeting Overlap
If users do not understand how Copilot prioritizes rescheduling, they may end up with overlapping meetings, leading to increased stress and decreased effectiveness in managing their time.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/11/24/copilot-automatically-reschedules-meetings/

Training and Support Gaps
Lack of communication about the new feature may result in users not utilizing Copilot effectively, leading to underutilization of the tool and missed opportunities for improved scheduling efficiency.
   - roles: IT Support, End Users
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/11/24/copilot-automatically-reschedules-meetings/

Configutation Options**

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Opportunities**

Enhanced User Experience through Automated Scheduling
The introduction of automatic rescheduling for 1:1 meetings can significantly enhance user experience by reducing the time spent on manual coordination. This is particularly beneficial for users who have recurring meetings that are flexible in timing, as it minimizes scheduling conflicts and allows for more efficient use of time.
   - next-steps: Communicate the new feature to users and provide training on how to set their rescheduling preferences effectively. Create a user guide or video tutorial to demonstrate the feature's benefits and usage.
   - roles: Project Managers, Team Leaders, Human Resources Managers
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/11/24/copilot-now-automatically-reschedules-1-1-meetings-and-personal-events/

Increased Productivity by Reducing Scheduling Conflicts
By allowing Copilot to automatically handle scheduling conflicts, employees can focus more on their core tasks rather than spending time on coordinating meetings. This can lead to increased overall productivity within teams, especially for roles that rely heavily on collaboration and communication.
   - next-steps: Monitor the adoption rate of the feature among users and gather feedback on its effectiveness. Use this feedback to make further enhancements or adjustments to internal scheduling policies if necessary.
   - roles: Sales Teams, Consultants, Executives
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/11/24/copilot-now-automatically-reschedules-1-1-meetings-and-personal-events/

Streamlined IT Operations through Reduced Support Requests
With Copilot handling scheduling conflicts automatically, there may be a decrease in support requests related to calendar management and scheduling issues. This can free up IT resources to focus on more critical tasks and improve overall IT service efficiency.
   - next-steps: Track the volume of support requests related to calendar issues before and after the feature rollout. Use this data to assess the impact on IT workload and consider reallocating resources to other IT projects or support areas.
   - roles: IT Support Teams, System Administrators, Operations Managers
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/11/24/copilot-now-automatically-reschedules-1-1-meetings-and-personal-events/

Potentional Risks**

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Data Protection**

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IT Security**

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DPIA Draft**

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explanation for non-techies**

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