check before: 2025-11-01
Product:
eDiscovery, Entra, Microsoft 365 Apps, Purview, Purview Communication Compliance, SharePoint
Platform:
Online, US Instances, World tenant
Status:
Change type:
Feature update, User impact, Admin impact
Links:
Details:
Summary:
Microsoft Purview will enforce Entra conditional access policies for eDiscovery admins by blocking non-compliant users from accessing SharePoint content and adding a new ‘FilePreviewed’ audit log activity. Rollout begins now and completes by November 2025, enhancing security and compliance monitoring.
Details:
To strengthen Microsoft's security posture, we're introducing updates to Microsoft Purview that enhance audit logging and enforce Entra conditional access policies for eDiscovery admins. These changes help ensure that sensitive content is accessed only by users who meet your organization's security requirements.
[When this will happen:]
General Availability (Worldwide, GCC, GCCH, and DoD): Rollout will begin and is expected to conclude in late November 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-10-31
updated:
2025-10-31
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Access Restrictions for eDiscovery Admins
Non-compliant eDiscovery admins will be blocked from accessing SharePoint content via the Purview portal, impacting their ability to perform eDiscovery tasks effectively.
- roles: eDiscovery Admins, Compliance Admins
- references: https://learn.microsoft.com/entra/id-protection/howto-identity-protection-configure-mfa-policy" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/entra/id-protection/howto-identity-protection-configure-mfa-policy, https://learn.microsoft.com/purview/audit-log-activities
Audit Logging Changes
Introduction of a new 'FilePreviewed' audit log activity may lead to confusion among admins regarding compliance tracking and reporting.
- roles: eDiscovery Admins, Compliance Admins
- references: https://learn.microsoft.com/purview/audit-log-activities
Compliance Monitoring
Changes in access enforcement may disrupt existing compliance monitoring processes, requiring updates to compliance strategies.
- roles: Compliance Admins, IT Security Managers
- references: https://learn.microsoft.com/entra/id-protection/howto-identity-protection-configure-mfa-policy" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/entra/id-protection/howto-identity-protection-configure-mfa-policy
User Experience Impact
eDiscovery admins may experience frustration and delays in their workflow due to access restrictions, impacting overall productivity.
- roles: eDiscovery Admins, IT Support Staff
- references: https://learn.microsoft.com/purview/audit-log-activities
Need for Policy Updates
Organizations will need to review and potentially update their Entra conditional access policies to ensure compliance, which may require additional resources and time.
- roles: IT Administrators, Compliance Officers
- references: https://learn.microsoft.com/entra/id-protection/howto-identity-protection-configure-mfa-policy" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/entra/id-protection/howto-identity-protection-configure-mfa-policy
Configutation Options**
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Opportunities**
Enhanced Compliance Monitoring
The introduction of the 'FilePreviewed' audit log activity provides an opportunity to improve compliance monitoring and reporting. This new logging feature allows organizations to track eDiscovery admin actions more effectively, ensuring that all access to sensitive content is logged and can be reviewed for compliance purposes.
- next-steps: Integrate the new audit logs into existing compliance reporting frameworks. Train compliance and audit teams on how to utilize the new logging features to enhance their monitoring capabilities.
- roles: Compliance Officers, IT Security Managers, Audit Teams
- references: https://learn.microsoft.com/purview/audit-log-activities
Strengthened Security Posture
By enforcing Entra conditional access policies, organizations can significantly enhance their security posture. This change encourages compliance with security measures such as Multi-Factor Authentication (MFA), reducing the risk of unauthorized access to sensitive information.
- next-steps: Conduct a security assessment to identify current compliance gaps. Develop a training program for eDiscovery admins to ensure understanding and adherence to Entra policies.
- roles: IT Security Managers, Compliance Officers, eDiscovery Admins
- references: https://learn.microsoft.com/entra/id-protection/howto-identity-protection-configure-mfa-policy
Streamlined Access Management
The ability to temporarily exempt certain eDiscovery admins from conditional access enforcement allows for more flexible access management. This can help organizations maintain operational efficiency while ensuring compliance for most users.
- next-steps: Review current eDiscovery admin roles and determine if any exemptions are necessary. Document the criteria for exemptions and establish a process for reviewing these cases regularly.
- roles: Global Admins, IT Administrators, Compliance Officers
- references: https://learn.microsoft.com/purview/audit-log-activities
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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