check before: 2025-08-01
Product:
Fabric, Power BI
Platform:
Online, World tenant
Status:
Change type:
Admin impact
Links:
Details:
Summary:
Microsoft Fabric will limit workspace roles to 1,000 users or groups from August 1 to August 31, 2025. Overlimit workspaces can’t add more users/groups until under the limit. Admins should consolidate access and use provided APIs to manage workspaces.
Details:
Microsoft Fabric will implement workspace access limits from August 1 to August 31, 2025, as part of ongoing efforts to improve service quality and reliability. Once this limit is rolled out, each Fabric workspace will be limited to a maximum of 1,000 users or groups in workspace roles (Admin, Member, Contributor, Viewer). This change does not affect the number of users within a group itself. For example, a workspace with one group, that group is permitted to have over 1,000 users.
[When this will happen:]
This change will roll out between August 1, 2025, and August 31, 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-06-20
updated:
2025-06-20
Task Type
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Docu to Check
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MS How does it affect me
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summary for non-techies**
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Direct effects for Operations**
User Access Limitations
Workspace roles will be limited to 1,000 users or groups, preventing additional access for overlimit workspaces, which can disrupt user collaboration and access to necessary resources.
- roles: Workspace Admin, End User
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Increased Administrative Burden
Admins will need to consolidate user access, which may lead to increased workload and potential delays in user onboarding or access changes.
- roles: Workspace Admin, IT Support
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Error Messages for Users
Users attempting to add new members to overlimit workspaces will encounter error messages, leading to frustration and potential disruption in workflow.
- roles: End User, Workspace Admin
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Potential Service Disruption
If workspaces cannot add necessary users or groups, it may lead to service disruptions, affecting project timelines and deliverables.
- roles: Project Manager, End User
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
User Experience Degradation
Limiting user access may degrade the overall user experience, as users may not have the necessary access to perform their tasks effectively.
- roles: End User, Workspace Admin
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Configutation Options**
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Opportunities**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
Microsoft is introducing a change to its Fabric and Power BI services that will limit the number of users or groups that can be assigned roles within a workspace to 1,000. This change will take effect from August 1 to August 31, 2025. If a workspace already exceeds this limit, no additional users or groups can be added until the total is reduced to 1,000 or fewer.
Think of a workspace like a large conference room with a maximum capacity. If the room is full, no more people can enter until some leave. Similarly, in this case, if a workspace has reached or exceeded the 1,000-user limit, you can't add more users until the number is reduced.
Admins will need to manage this change by consolidating access. This can be done by grouping users into larger groups rather than assigning roles to individual users. For example, instead of inviting 1,000 individual guests to a party, you could invite 10 groups, each representing a different community or team, which collectively include all the individuals.
To help manage this transition, Microsoft provides APIs that allow admins to list all workspaces and access details. This is like having a guest list and seating chart for the conference room, helping you see who is already inside and who needs to be moved to fit within the capacity.
By planning ahead and using these tools, admins can ensure their workspaces remain efficient and within the new limits, avoiding any disruption in service.
** AI generated content. This information must be reviewed before use.
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Last updated 2 months ago ago
