check before: 2025-04-15
Product:
Copilot, Entra, Microsoft 365 Apps, Microsoft 365 Copilot, OneDrive, SharePoint, Windows
Platform:
Android, iOS, Mac, Online, Web, World tenant
Status:
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft 365 apps will prompt eligible users to back up files to OneDrive via the Message Bar in Word, Excel, and PowerPoint. The rollout begins in mid-April 2025 for Public Preview and mid-May 2025 for General Availability. No action is required, but admins can deploy policies to manage these prompts.
Details:
Updated June 26, 2025: We have updated the timeline below. Thank you for your patience.
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward:
Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive.
[When this will happen:]
Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025.
General Availability (Worldwide): We will begin rolling out mid-May 2025 (previously early May) and expect to complete by late July 2025 (previously mid-June).
Change Category:
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Scope:
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Release Phase:
Created:
2025-04-11
updated:
2025-06-27
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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summary for non-techies**
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Direct effects for Operations**
User Confusion
Users may be confused by the new prompts to back up files to OneDrive, leading to frustration and decreased productivity.
- roles: End Users, Support Staff
- references: https://learn.microsoft.com/sharepoint/redirect-known-folders, https://www.microsoft.com/download/details.aspx?id=49030
Data Loss Risk
If users ignore the prompts and do not back up their files, they risk losing important data due to device failure or accidental deletion.
- roles: End Users, Data Managers
- references: https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-moving-their-windows-known-folders-to-onedrive, https://learn.microsoft.com/microsoft-365-apps/admin-center/overview-cloud-policy
" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/microsoft-365-apps/admin-center/overview-cloud-policy
Increased Support Requests
The rollout may lead to an increase in support requests as users seek help with the new backup process and features.
- roles: Support Staff, IT Administrators
- references: https://learn.microsoft.com/entra/identity/domain-services/manage-group-policy, https://learn.microsoft.com/sharepoint/restrict-known-folder-move-office-group-policy
Collaboration Disruption
Users not enrolled in KFM may face disruptions in collaboration features, affecting teamwork and project timelines.
- roles: End Users, Project Managers
- references: https://learn.microsoft.com/sharepoint/redirect-known-folders, https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-moving-their-windows-known-folders-to-onedrive
" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-moving-their-windows-known-folders-to-onedrive
Compliance Issues
Without proper backup, organizations may face compliance issues if data is lost or not properly managed in accordance with regulations.
- roles: Compliance Officers, Data Managers
- references: https://learn.microsoft.com/microsoft-365-apps/admin-center/overview-cloud-policy, https://learn.microsoft.com/sharepoint/restrict-known-folder-move-office-group-policy
Configutation Options**
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Opportunities**
Enhanced Data Security and Compliance
By encouraging users to back up their files to OneDrive, organizations can ensure that all files are subject to default classification, labeling, and protection policies, which enhances data security and compliance with regulations.
- next-steps: Communicate the benefits of using OneDrive for file storage and ensure users are aware of the compliance features available to them.
- roles: IT Administrators, Compliance Officers, Data Protection Officers
- references: https://learn.microsoft.com/sharepoint/redirect-known-folders, https://learn.microsoft.com/microsoft-365/compliance/data-loss-prevention-policies
Improved Collaboration and Productivity
The transition to OneDrive allows for easy sharing and collaboration on files, enabling features like AutoSave and version history, which can significantly improve team productivity and reduce the risk of data loss.
- next-steps: Train users on the collaborative features of OneDrive and promote best practices for sharing and working on documents in real-time.
- roles: Team Leaders, Project Managers, HR Managers
- references: https://learn.microsoft.com/microsoft-365/onedrive/using-onedrive, https://learn.microsoft.com/microsoft-365/teams/teams-collaboration
Streamlined IT Management
Implementing policies to manage the backup prompts can help streamline IT operations by reducing the number of support requests related to file recovery and ensuring users are utilizing cloud storage effectively.
- next-steps: Review current IT policies and consider deploying the Restrict KFM from Office policy if needed, while also providing documentation and support for users transitioning to OneDrive.
- roles: IT Managers, System Administrators, Help Desk Support
- references: https://learn.microsoft.com/sharepoint/restrict-known-folder-move-office-group-policy, https://learn.microsoft.com/microsoft-365-apps/admin-center/overview-cloud-policy
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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change history
| Date | Property | old | new |
| 2025-06-27 | MC Messages | Updated May 15, 2025: We have updated the timeline below. Thank you for your patience.
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward: Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. [When this will happen:] Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out mid-May 2025 (previously early May) and expect to complete by mid-June 2025. | Updated June 26, 2025: We have updated the timeline below. Thank you for your patience.
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward: Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. [When this will happen:] Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out mid-May 2025 (previously early May) and expect to complete by late July 2025 (previously mid-June). |
| 2025-06-27 | MC Last Updated | 05/15/2025 17:56:46 | 2025-06-26T17:59:32Z |
| 2025-06-27 | MC Summary | Microsoft 365 apps will prompt eligible users to back up their files to OneDrive via the Message Bar in Word, Excel, and PowerPoint. The rollout begins mid-April 2025 for Public Preview and mid-May 2025 for General Availability. Organizations can block this prompt using the new "Restrict KFM from Office" policy. | Microsoft 365 apps will prompt eligible users to back up files to OneDrive via the Message Bar in Word, Excel, and PowerPoint. The rollout begins in mid-April 2025 for Public Preview and mid-May 2025 for General Availability. No action is required, but admins can deploy policies to manage these prompts. |
| 2025-05-16 | MC Messages | Updated April 23, 2025: We have updated the content. Thank you for your patience.
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward: Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. [When this will happen:] Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out early May 2025 and expect to complete by mid-June 2025. | Updated May 15, 2025: We have updated the timeline below. Thank you for your patience.
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward: Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. [When this will happen:] Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out mid-May 2025 (previously early May) and expect to complete by mid-June 2025. |
| 2025-05-16 | MC Last Updated | 04/23/2025 17:58:00 | 2025-05-15T17:56:46Z |
| 2025-05-16 | MC Summary | Eligible users will be prompted to back up their files to OneDrive via the Message Bar in Microsoft Word, Excel, and PowerPoint. The rollout begins in mid-April 2025 for Public Preview and early May 2025 for General Availability. No action is required from admins, but users should be informed about the benefits. | Microsoft 365 apps will prompt eligible users to back up their files to OneDrive via the Message Bar in Word, Excel, and PowerPoint. The rollout begins mid-April 2025 for Public Preview and mid-May 2025 for General Availability. Organizations can block this prompt using the new "Restrict KFM from Office" policy. |
| 2025-04-24 | MC Messages | Updated April 22, 2025: We have updated the content. Thank you for your patience.
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward: Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. [When this will happen:] Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out early May 2025 and expect to complete by mid-June 2025. | Updated April 23, 2025: We have updated the content. Thank you for your patience.
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward: Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. [When this will happen:] Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out early May 2025 and expect to complete by mid-June 2025. |
| 2025-04-24 | MC Last Updated | 04/23/2025 00:01:42 | 2025-04-23T17:58:00Z |
| 2025-04-24 | MC prepare | This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration and notify users about the change, explaining the benefits of OneDrive and the sync process. Consider updating any relevant documentation.
Based on your feedback, we created a new policy called Restrict KFM from Office. When this new policy is enabled and deployed, Office apps won't show the Message Bar regardless of user eligibility. This policy is scoped only to Office apps and does not affect other OneDrive or KFM settings. This policy is available now in the Administrative Template files for Microsoft Office (version 5497.1000 or newer). If you don't want the message prompting users to back up their files to display to users in your organization, you can enable and deploy the Restrict KFM from Office policy. How to deploy this policy: If you use Active Directory, Microsoft Entra or hybrid environments, you can use Group Policy Objects. Group policy can represent policy settings in the file system or in Active Directory Domain Services. When used with Active Directory, Group Policy settings are contained in a Group Policy Object (GPO). (Group Policy overview for Windows | Microsoft Learn; Create and manage group policy in Microsoft Entra Domain Services - Microsoft Entra ID | Microsoft Learn) You can also use Cloud Policy Service: Cloud Policy service for Microsoft 365 lets you enforce policy settings for Microsoft 365 Apps for enterprise on a user's device, even if the device isn't domain joined or otherwise managed. When a user signs into Microsoft 365 Apps for enterprise on a device, the policy settings roam to that device. (Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn) For more details on how to deploy his policy visit Deploy Restrict Known Folder Move from Office Group Policy - SharePoint in Microsoft 365 | Microsoft Learn Learn more Redirect and move Windows known folders to OneDrive - SharePoint in Microsoft 365 | Microsoft Learn IT Admins - Use OneDrive policies to control sync settings - SharePoint in Microsoft 365 | Microsoft Learn Download Administrative Template Files (ADMX/ADML) for Microsoft Office Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn Group Policy overview for Windows | Microsoft Learn Create and manage group policy in Microsoft Entra Domain Services - Microsoft Entra ID | Microsoft Learn Deploy Restrict Known Folder Move from Office Group Policy - SharePoint in Microsoft 365 | Microsoft Learn https://config.office.com/officeSettings/officePolicies https://learn.microsoft.com/entra/identity/domain-services/manage-group-policy https://learn.microsoft.com/microsoft-365-apps/admin-center/overview-cloud-policy https://learn.microsoft.com/sharepoint/redirect-known-folders https://learn.microsoft.com/sharepoint/restrict-known-folder-move-office-group-policy https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-moving-their-windows-known-folders-to-onedrive https://learn.microsoft.com/windows-server/identity/ad-ds/manage/group-policy/group-policy-overview https://www.microsoft.com/download/details.aspx?id=49030 | This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration and notify users about the change, explaining the benefits of OneDrive and the sync process. Consider updating any relevant documentation.
Based on your feedback, we created a new policy called Restrict KFM from Office. When this new policy is enabled and deployed, Office apps won't show the Message Bar regardless of user eligibility. This policy is scoped only to Office apps and does not affect other OneDrive or KFM settings. This policy is available now in the Administrative Template files for Microsoft Office (version 5497.1000 or newer). If you don't want the message prompting users to back up their files to display to users in your organization, you can enable and deploy the Restrict KFM from Office policy. How to deploy this policy: If you use Active Directory, Microsoft Entra or hybrid environments, you can use Group Policy Objects. Group policy can represent policy settings in the file system or in Active Directory Domain Services. When used with Active Directory, Group Policy settings are contained in a Group Policy Object (GPO). (Group Policy overview for Windows | Microsoft Learn; Create and manage group policy in Microsoft Entra Domain Services - Microsoft Entra ID | Microsoft Learn) You can also use Cloud Policy Service: Cloud Policy service for Microsoft 365 lets you enforce policy settings for Microsoft 365 Apps for enterprise on a user's device, even if the device isn't domain joined or otherwise managed. When a user signs into Microsoft 365 Apps for enterprise on a device, the policy settings roam to that device. (Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn) For more details on how to deploy this policy visit Deploy Restrict Known Folder Move from Office Group Policy - SharePoint in Microsoft 365 | Microsoft Learn Learn more Redirect and move Windows known folders to OneDrive - SharePoint in Microsoft 365 | Microsoft Learn IT Admins - Use OneDrive policies to control sync settings - SharePoint in Microsoft 365 | Microsoft Learn Download Administrative Template Files (ADMX/ADML) for Microsoft Office Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn Group Policy overview for Windows | Microsoft Learn Create and manage group policy in Microsoft Entra Domain Services - Microsoft Entra ID | Microsoft Learn Deploy Restrict Known Folder Move from Office Group Policy - SharePoint in Microsoft 365 | Microsoft Learn https://config.office.com/officeSettings/officePolicies https://learn.microsoft.com/entra/identity/domain-services/manage-group-policy https://learn.microsoft.com/microsoft-365-apps/admin-center/overview-cloud-policy https://learn.microsoft.com/sharepoint/redirect-known-folders https://learn.microsoft.com/sharepoint/restrict-known-folder-move-office-group-policy https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-moving-their-windows-known-folders-to-onedrive https://learn.microsoft.com/windows-server/identity/ad-ds/manage/group-policy/group-policy-overview https://www.microsoft.com/download/details.aspx?id=49030 |
| 2025-04-24 | MC Summary | Eligible Microsoft 365 users will be prompted to back up files to OneDrive via the Message Bar in Word, Excel, and PowerPoint. The rollout starts in mid-April 2025 for Public Preview and early May 2025 for General Availability. Organizations can use new policies to manage these prompts. No action is required for the rollout. | Eligible users will be prompted to back up their files to OneDrive via the Message Bar in Microsoft Word, Excel, and PowerPoint. The rollout begins in mid-April 2025 for Public Preview and early May 2025 for General Availability. No action is required from admins, but users should be informed about the benefits. |
| 2025-04-23 | MC Messages | Updated April 14, 2025: We have updated the content. Thank you for your patience.
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward: Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. [When this will happen:] Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out early May 2025 and expect to complete by mid-June 2025. | Updated April 22, 2025: We have updated the content. Thank you for your patience.
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward: Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. [When this will happen:] Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out early May 2025 and expect to complete by mid-June 2025. |
| 2025-04-23 | MC Title | Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (new info) | (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (new info) |
| 2025-04-23 | MC Last Updated | 04/14/2025 23:58:11 | 2025-04-23T00:01:42Z |
| 2025-04-23 | MC prepare | This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration and notify users about the change, explaining the benefits of OneDrive and the sync process. Consider updating any relevant documentation.
Based on your feedback, we created a new policy called Restrict KFM from Office. When this new policy is enabled and deployed, Office apps won't show the Message Bar regardless of user eligibility. This policy is scoped only to Office apps and does not affect other OneDrive or KFM settings. This policy is available now in the Administrative Template files for Microsoft Office (version 5497.1000 or newer). If you don't want the message prompting users to back up their files to display to users in your organization, you can enable and deploy the Restrict KFM from Office policy. How to deploy this policy: If you use Active Directory, Microsoft Entra or hybrid environments, you can use Group Policy Objects. Group policy can represent policy settings in the file system or in Active Directory Domain Services. When used with Active Directory, Group Policy settings are contained in a Group Policy Object (GPO). (Group Policy overview for Windows | Microsoft Learn; Create and manage group policy in Microsoft Entra Domain Services - Microsoft Entra ID | Microsoft Learn) You can also use Cloud Policy Service: Cloud Policy service for Microsoft 365 lets you enforce policy settings for Microsoft 365 Apps for enterprise on a user's device, even if the device isn't domain joined or otherwise managed. When a user signs into Microsoft 365 Apps for enterprise on a device, the policy settings roam to that device. (Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn) Learn more Redirect and move Windows known folders to OneDrive - SharePoint in Microsoft 365 | Microsoft Learn IT Admins - Use OneDrive policies to control sync settings - SharePoint in Microsoft 365 | Microsoft Learn Download Administrative Template Files (ADMX/ADML) for Microsoft Office Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn Group Policy overview for Windows | Microsoft Learn Create and manage group policy in Microsoft Entra Domain Services - Microsoft Entra ID | Microsoft Learn https://config.office.com/officeSettings/officePolicies https://learn.microsoft.com/entra/identity/domain-services/manage-group-policy https://learn.microsoft.com/microsoft-365-apps/admin-center/overview-cloud-policy https://learn.microsoft.com/sharepoint/redirect-known-folders https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-moving-their-windows-known-folders-to-onedrive https://learn.microsoft.com/windows-server/identity/ad-ds/manage/group-policy/group-policy-overview https://www.microsoft.com/download/details.aspx?id=49030 | This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration and notify users about the change, explaining the benefits of OneDrive and the sync process. Consider updating any relevant documentation.
Based on your feedback, we created a new policy called Restrict KFM from Office. When this new policy is enabled and deployed, Office apps won't show the Message Bar regardless of user eligibility. This policy is scoped only to Office apps and does not affect other OneDrive or KFM settings. This policy is available now in the Administrative Template files for Microsoft Office (version 5497.1000 or newer). If you don't want the message prompting users to back up their files to display to users in your organization, you can enable and deploy the Restrict KFM from Office policy. How to deploy this policy: If you use Active Directory, Microsoft Entra or hybrid environments, you can use Group Policy Objects. Group policy can represent policy settings in the file system or in Active Directory Domain Services. When used with Active Directory, Group Policy settings are contained in a Group Policy Object (GPO). (Group Policy overview for Windows | Microsoft Learn; Create and manage group policy in Microsoft Entra Domain Services - Microsoft Entra ID | Microsoft Learn) You can also use Cloud Policy Service: Cloud Policy service for Microsoft 365 lets you enforce policy settings for Microsoft 365 Apps for enterprise on a user's device, even if the device isn't domain joined or otherwise managed. When a user signs into Microsoft 365 Apps for enterprise on a device, the policy settings roam to that device. (Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn) For more details on how to deploy his policy visit Deploy Restrict Known Folder Move from Office Group Policy - SharePoint in Microsoft 365 | Microsoft Learn Learn more Redirect and move Windows known folders to OneDrive - SharePoint in Microsoft 365 | Microsoft Learn IT Admins - Use OneDrive policies to control sync settings - SharePoint in Microsoft 365 | Microsoft Learn Download Administrative Template Files (ADMX/ADML) for Microsoft Office Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn Group Policy overview for Windows | Microsoft Learn Create and manage group policy in Microsoft Entra Domain Services - Microsoft Entra ID | Microsoft Learn Deploy Restrict Known Folder Move from Office Group Policy - SharePoint in Microsoft 365 | Microsoft Learn https://config.office.com/officeSettings/officePolicies https://learn.microsoft.com/entra/identity/domain-services/manage-group-policy https://learn.microsoft.com/microsoft-365-apps/admin-center/overview-cloud-policy https://learn.microsoft.com/sharepoint/redirect-known-folders https://learn.microsoft.com/sharepoint/restrict-known-folder-move-office-group-policy https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-moving-their-windows-known-folders-to-onedrive https://learn.microsoft.com/windows-server/identity/ad-ds/manage/group-policy/group-policy-overview https://www.microsoft.com/download/details.aspx?id=49030 |
| 2025-04-23 | MC Summary | Eligible users will be prompted to back up files to OneDrive via the Message Bar in Microsoft Word, Excel, and PowerPoint. The rollout begins in mid-April 2025 for Public Preview and early May 2025 for General Availability. Organizations can use policies to manage or block these prompts. | Eligible Microsoft 365 users will be prompted to back up files to OneDrive via the Message Bar in Word, Excel, and PowerPoint. The rollout starts in mid-April 2025 for Public Preview and early May 2025 for General Availability. Organizations can use new policies to manage these prompts. No action is required for the rollout. |
| 2025-04-15 | MC Last Updated | 04/11/2025 07:37:44 | 2025-04-14T23:58:11Z |
| 2025-04-15 | MC Messages | This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward:
Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. [When this will happen:] Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out early May 2025 and expect to complete by mid-June 2025. | Updated April 14, 2025: We have updated the content. Thank you for your patience.
This message replaces MC1024398 (Updated) Microsoft 365 apps: We will prompt users to back up their files in Microsoft OneDrive (published March 2025, updated March 2025) and includes additional details. Please refer to this new post going forward: Coming soon: Eligible users will be prompted in the Message Bar below the toolbar in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint for Windows desktops to enroll in OneDrive Known Folder Move (KFM). Users will be able to select the folders to back up in Microsoft OneDrive. [When this will happen:] Public Preview: We will begin rolling out mid-April 2025 and expect to complete by late April 2025. General Availability (Worldwide): We will begin rolling out early May 2025 and expect to complete by mid-June 2025. |
| 2025-04-15 | MC Summary | Eligible users will be prompted to back up files to OneDrive via the Message Bar in Microsoft Word, Excel, and PowerPoint. The rollout begins in mid-April 2025 for Public Preview and early May 2025 for General Availability. Organizations can use policies to manage or block these prompts. | |
| 2025-04-15 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-04-15 | MC prepare | This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration and notify users about the change, explaining the benefits of OneDrive and the sync process. Consider updating any relevant documentation.
Based on your feedback, we created a new policy called Restrict KFM from Office. When this new policy is enabled and deployed, Office apps won't show the Message Bar regardless of user eligibility. This policy is scoped only to Office apps and does not affect other OneDrive or KFM settings. This policy is available now in the Administrative Template files for Microsoft Office (version 5497.1000 or newer). If you don't want the message prompting users to back up their files to display to users in your organization, you can enable and deploy the Restrict KFM from Office policy. Learn more Redirect and move Windows known folders to OneDrive - SharePoint in Microsoft 365 | Microsoft Learn IT Admins - Use OneDrive policies to control sync settings - SharePoint in Microsoft 365 | Microsoft Learn Download Administrative Template Files (ADMX/ADML) for Microsoft Office https://learn.microsoft.com/sharepoint/redirect-known-folders https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-moving-their-windows-known-folders-to-onedrive https://www.microsoft.com/download/details.aspx?id=49030 | This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration and notify users about the change, explaining the benefits of OneDrive and the sync process. Consider updating any relevant documentation.
Based on your feedback, we created a new policy called Restrict KFM from Office. When this new policy is enabled and deployed, Office apps won't show the Message Bar regardless of user eligibility. This policy is scoped only to Office apps and does not affect other OneDrive or KFM settings. This policy is available now in the Administrative Template files for Microsoft Office (version 5497.1000 or newer). If you don't want the message prompting users to back up their files to display to users in your organization, you can enable and deploy the Restrict KFM from Office policy. How to deploy this policy: If you use Active Directory, Microsoft Entra or hybrid environments, you can use Group Policy Objects. Group policy can represent policy settings in the file system or in Active Directory Domain Services. When used with Active Directory, Group Policy settings are contained in a Group Policy Object (GPO). (Group Policy overview for Windows | Microsoft Learn; Create and manage group policy in Microsoft Entra Domain Services - Microsoft Entra ID | Microsoft Learn) You can also use Cloud Policy Service: Cloud Policy service for Microsoft 365 lets you enforce policy settings for Microsoft 365 Apps for enterprise on a user's device, even if the device isn't domain joined or otherwise managed. When a user signs into Microsoft 365 Apps for enterprise on a device, the policy settings roam to that device. (Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn) Learn more Redirect and move Windows known folders to OneDrive - SharePoint in Microsoft 365 | Microsoft Learn IT Admins - Use OneDrive policies to control sync settings - SharePoint in Microsoft 365 | Microsoft Learn Download Administrative Template Files (ADMX/ADML) for Microsoft Office Overview of Cloud Policy service for Microsoft 365 - Microsoft 365 Apps | Microsoft Learn Group Policy overview for Windows | Microsoft Learn Create and manage group policy in Microsoft Entra Domain Services - Microsoft Entra ID | Microsoft Learn https://config.office.com/officeSettings/officePolicies https://learn.microsoft.com/entra/identity/domain-services/manage-group-policy https://learn.microsoft.com/microsoft-365-apps/admin-center/overview-cloud-policy https://learn.microsoft.com/sharepoint/redirect-known-folders https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-moving-their-windows-known-folders-to-onedrive https://learn.microsoft.com/windows-server/identity/ad-ds/manage/group-policy/group-policy-overview https://www.microsoft.com/download/details.aspx?id=49030 |
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