MC908116 – Microsoft Teams: New calendar experience (archived)

Product:

Copilot, Microsoft 365 Apps, Outlook, Teams, Windows

Platform:

Mac, Online, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

New feature, Updated message, User impact

Links:

415415

Details:

Summary:
The New Calendar app, integrating Microsoft Teams and Outlook, will start rolling out in mid-November 2024 for Targeted Release and in mid-January 2025 for General Availability. Users can opt-in to try advanced features for scheduling, meeting creation, and multitasking with no admin action required.

Details:
Updated November 26, 2024: This release is currently available only to the enterprise and SMB customer segments, with other segments to follow at a later date.
Coming soon to Microsoft Teams. The New Calendar app aims to provide a single, modern, intelligent, and coherent calendar for both Microsoft Teams and Microsoft Outlook users. This new opt-in experience will be available in Teams, allowing users to toggle to the New Calendar interface. This message applies to Teams on Windows and Mac desktops.
This message is associated with Microsoft 365 Roadmap ID 415415.
[When this will happen:]
Targeted Release: We will begin rolling out mid-November 2024 and expect to complete by late November 2024.
General Availability (Worldwide): We will begin rolling out mid-January 2025 and complete by the late January 2025.

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2024-10-11

updated:
2024-11-27

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

User Interface Changes
The introduction of the New Calendar may confuse users due to a different layout and new features, leading to potential inefficiencies in scheduling and meeting management.
   - roles: End Users, Administrative Staff
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=415415

Integration Issues
The integration of Microsoft Teams and Outlook in the New Calendar may lead to synchronization issues, causing missed meetings or double bookings if users are not prepared for the change.
   - roles: End Users, IT Support
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=415415

Training and Documentation Gaps
Without prior training or updated documentation, users may struggle to utilize new features effectively, resulting in decreased productivity and frustration.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=415415

Configutation Options**

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Opportunities**

Enhanced User Collaboration
The integration of the New Calendar app with Microsoft Teams and Outlook allows for seamless scheduling and meeting management, enhancing collaboration among team members. Features like filters, customizable time scales, and shared views can significantly improve how users coordinate meetings and manage their schedules.
   - next-steps: Conduct training sessions for users to familiarize them with the new features and functionalities of the New Calendar. Create user guides and FAQs to address common questions and issues.
   - roles: Project Managers, Team Leaders, Administrative Staff
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=415415

Improved Meeting Management
The New Calendar's enhanced meeting creation capabilities streamline the process of scheduling meetings. Features such as the quick view for creating meetings and access to meeting artifacts directly from the calendar can save time and reduce the likelihood of scheduling conflicts.
   - next-steps: Implement a pilot program for key teams to test the New Calendar features and gather feedback on usability and effectiveness. Use this feedback to refine the training and support materials.
   - roles: Event Coordinators, HR Managers, IT Support
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=415415

Optimized Resource Utilization
With features like Work Plan integration and Place Finder, users can better manage office resources and check for teammates' availability, leading to optimized use of meeting spaces and reducing booking conflicts.
   - next-steps: Analyze current resource utilization data to identify patterns and potential areas for improvement. Share best practices with teams on how to effectively use the New Calendar features to enhance resource management.
   - roles: Facilities Managers, Operations Managers, IT Administrators
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=415415

Potentional Risks**

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IT Security**

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explanation for non-techies**

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