check before: 2024-07-15
Product:
OneDrive, SharePoint, Stream
Platform:
Online, US Instances, Web, World tenant
Status:
varies
Change type:
Feature update, User impact, Admin impact
Details:
Summary:
Microsoft Stream is updating to reduce storage space usage by not creating new versions for metadata changes to video and audio files. This change, associated with Roadmap ID 395380, will be implemented worldwide from mid-July to late August 2024. Admins don't need to take action, but should inform users and update documentation. For more details, visit the provided Microsoft Support link.
Details:
Video files tend to be very large and consume lots of space against your Microsoft OneDrive and Microsoft SharePoint storage quotas. Currently, when you make metadata changes such as title, description, transcripts, chapters, interactivity, thumbnails, media settings, etc. to files in Microsoft Stream, each of those changes cause new versions to be created. Each of these versions in Microsoft OneDrive and Microsoft SharePoint count the full file size towards consumed storage quota. Thus, for large video and audio files, these versions cause your storage consumption to quickly increase.
To prevent this, we are changing how Microsoft Stream handles versioning. Any changes made to metadata of files from Stream will stop making versions, thus preventing storage from increasing as rapidly as it has in the past.
This message is associated with Microsoft 365 Roadmap ID 395380
[When this will happen:]
General Availability (Worldwide): We will begin rolling out mid-July 2024 and expect to complete by late August 2024.
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2024-05-31
updated:
2024-08-10
Public Preview Start Date
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Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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linked item details
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Direct effects for Operations**
- Impact on IT Operations
- Reduced storage consumption in OneDrive and SharePoint
- Role Impacted: IT Administrators
- Admins will need to monitor storage usage more effectively as the versioning changes may lead to a more stable storage environment.
- Reference: [Microsoft Support on Versioning in Stream](https://prod.support.services.microsoft.com/office/versioning-in-stream-e9f68891-56b3-4fb1-a45b-da29822ca3a9?preview=true)
- Changes in version control management
- Role Impacted: IT Administrators
- Admins will need to familiarize themselves with the new versioning behavior and update internal documentation accordingly.
- Reference: [Microsoft 365 Roadmap ID 145802](https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=145802)
- Impact on IT Services
- Potential for loss of metadata versioning
- Role Impacted: End Users
- Users will no longer be able to revert to previous metadata versions, which may impact workflows that rely on historical data.
- Reference: [Microsoft 365 Roadmap ID 395380](https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=395380)
- Changes in document library version history settings
- Role Impacted: Document Library Owners
- Document library owners will need to adapt to new version history settings and may need to communicate these changes to their teams.
- Reference: [SharePoint Version History Improvements](https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=145802)
- Impact on IT Users
- User experience changes in video management
- Role Impacted: End Users
- Users may experience confusion regarding the inability to revert metadata changes, leading to potential frustration and decreased productivity.
- Reference: [Microsoft Support on Versioning in Stream](https://prod.support.services.microsoft.com/office/versioning-in-stream-e9f68891-56b3-4fb1-a45b-da29822ca3a9?preview=true)
- Need for user training and communication
- Role Impacted: Team Leaders/Managers
- Team leaders will need to ensure their teams are informed about the changes and may require training sessions to adapt to the new system.
- Reference: [Microsoft 365 Roadmap ID 395380](https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=395380)
Opportunities**
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Potentional Risks**
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** AI generated content. This information is not reliable.
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Last updated 1 month ago
