MC690924 – (Updated) Collaborative Notes in Channel Meetings (archived)

Product:

Microsoft 365 Apps, Microsoft Loop, OneDrive, Planner, SharePoint, Teams

Platform:

Education, Mac, US Instances, Windows Desktop, World tenant

Status:

Launched

Change type:

New feature, Updated message, User impact

Links:

167330

Details:

Summary:
Microsoft Teams is improving how users track meeting agendas, notes, and follow-up tasks with Collaborative Notes in channel meetings. This feature will be available in early June 2024 for targeted release and late June 2024 for worldwide release. Users will see a Notes button during channel meetings that invokes these new capabilities. Meeting organizers will also see an ability to add Collaborative notes before meetings. This release removes the previous Wiki-based Meeting Notes solution. Collaborative notes in channel meetings will only be available in the new Teams desktop client.

Details:
Updated April 25, 2024: We have updated the rollout timeline below. Thank you for your patience.
In parallel to legacy Wiki-based Meeting Notes in channel meetings, Teams across Microsoft are coming together to provide tools that help make meetings more effective. More specifically, we're improving how you track what you want to discuss (Agenda), what you discussed/decided (Notes) and what you need to follow up on (Follow-up Tasks) in channel meetings. These capabilities are now integrated into the end-to-end meeting experience in Teams, Loop, Planner, To Do, and OneDrive Commercial.
This message is associated with Microsoft 365 Roadmap ID 167330
[When this will happen:]
Targeted Release: We will begin rolling out early June 2024 (previously mid-May) and expect to complete by mid-June 2024 (previously late May).
Worldwide: We will begin rolling out late June 2024 (previously early June). and expect to complete by mid-July 2024 (previously late June).

Change Category:
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Scope:
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Release Phase:
Standard Release

Created:
2023-11-18

updated:
2024-08-10

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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linked item details

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Direct effects for Operations**

- Direct Impact on IT Operations
- Transition from Wiki-based Meeting Notes to Collaborative Notes
- Potential for data loss or confusion during the transition period, especially if users are not aware of the change.
- Roles impacted: IT Administrators, Team Leaders, Project Managers
- Increased support requests from users unfamiliar with the new feature or experiencing issues with the new Teams client.
- Roles impacted: IT Support Staff, Helpdesk Technicians
- Dependency on the new Teams desktop client
- Users must upgrade to the new Teams client to access Collaborative Notes, which may lead to compatibility issues with older systems or software.
- Roles impacted: IT Administrators, System Engineers

- Direct Impact on IT Services
- Integration with Microsoft Loop, Planner, and To Do
- Changes in task management workflows may disrupt existing processes, leading to potential delays in project timelines.
- Roles impacted: Project Managers, Team Members
- Users may experience synchronization issues between Collaborative Notes and other Microsoft 365 applications, affecting productivity.
- Roles impacted: IT Administrators, End Users
- Removal of Wiki-based Meeting Notes
- Users relying on the legacy system may face challenges in accessing historical meeting notes, leading to gaps in information.
- Roles impacted: All Users, Team Leaders, Project Managers
- Increased training and documentation requirements to ensure users are comfortable with the new features.
- Roles impacted: IT Trainers, Team Leaders

References:
- Microsoft 365 Roadmap: [Collaborative Notes in Channel Meetings](https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=167330)
- Access Wiki Meeting Notes: [Microsoft Support](https://support.microsoft.com/en-us/office/access-wiki-meeting-notes-in-microsoft-teams-a15eb03c-9f47-4ec7-a89c-91d9da9ee1e4)