check before: 2025-09-01
Product:
Teams
Platform:
Mac, Online, US Instances, Windows Desktop, World tenant
Status:
Rolling out
Change type:
Admin impact, Feature update, Updated message, User impact
Links:
Details:
Summary:
Microsoft Teams updates live captions and real-time text to enhance privacy by showing only the last five minutes of dialogue when transcription is off and improving caption stability. The rollout occurred from September to October 2025 on desktop and Mac, requiring no admin action but user communication.
Details:
Updated October 30, 2025: We have corrected the timeline to reflect the actual rollout dates. Thank you.
Introduction
To enhance privacy and improve meeting reliability, we're updating how live captions and real-time text (RTT) behave in Microsoft Teams meetings. These updates ensure that captions are more secure when transcription is off and improve the stability of caption display across devices and scenarios.
This message is associated with Microsoft 365 Roadmap ID 499616.
When this will happen
Targeted Release: Began September 1, 2025, completes by September 17, 2025 (previously September 15).
General Availability:
Worldwide, GCC, GCC High: October 1-17, 2025 (previously September 15-29).
DoD: October 21-28, 2025 (previously September 25-October 3).
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-09-03
updated:
2025-10-31
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
Privacy Limitations in Captions
With the new update, when transcription is off, users will only see the last five minutes of dialogue in captions, which may lead to confusion or loss of context during meetings.
- roles: End Users, Meeting Hosts
- references: https://support.microsoft.com/office/use-live-captions-in-microsoft-teams-meetings-4be2d304-f675-4b57-8347-cbd000a21260, https://support.microsoft.com/office/view-live-transcription-in-microsoft-teams-meetings-dc1a8f23-2e20-4684-885e-2152e06a4a8b
Training and Documentation Gaps
The change requires updates to internal training materials and documentation for users relying on live captions or RTT, which may not be ready in time, leading to user frustration.
- roles: Training Coordinators, End Users
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=499616
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-10-31 | MC MessageTagNames | Feature update, User impact, Admin impact | Updated message, Feature update, User impact, Admin impact |
| 2025-10-31 | MC Summary | Microsoft Teams will enhance privacy by showing only the last five minutes of captions when transcription is off, while full captions display when transcription is on. Stability improvements fix caption repositioning issues. Changes apply to desktop and Mac, roll out automatically from September 2025, with no admin action needed. | Microsoft Teams updates live captions and real-time text to enhance privacy by showing only the last five minutes of dialogue when transcription is off and improving caption stability. The rollout occurred from September to October 2025 on desktop and Mac, requiring no admin action but user communication. |
| 2025-10-31 | MC Last Updated | 09/03/2025 01:24:43 | 2025-10-31T17:23:58Z |
| 2025-10-31 | MC Messages | Introduction
To enhance privacy and improve meeting reliability, we're updating how live captions and real-time text (RTT) behave in Microsoft Teams meetings. These updates ensure that captions are more secure when transcription is off and improve the stability of caption display across devices and scenarios. This message is associated with Microsoft 365 Roadmap ID 499616. When this will happen Targeted Release: Began September 1, 2025, completes by September 15, 2025. General Availability: Worldwide, GCC, GCC High: September 15-29, 2025 DoD: September 25-October 3, 2025 | Updated October 30, 2025: We have corrected the timeline to reflect the actual rollout dates. Thank you.
Introduction To enhance privacy and improve meeting reliability, we're updating how live captions and real-time text (RTT) behave in Microsoft Teams meetings. These updates ensure that captions are more secure when transcription is off and improve the stability of caption display across devices and scenarios. This message is associated with Microsoft 365 Roadmap ID 499616. When this will happen Targeted Release: Began September 1, 2025, completes by September 17, 2025 (previously September 15). General Availability: Worldwide, GCC, GCC High: October 1-17, 2025 (previously September 15-29). DoD: October 21-28, 2025 (previously September 25-October 3). |
| 2025-10-31 | MC Title | Microsoft Teams | Enhanced privacy and improved stability for live captions and transcripts | (Updated) Microsoft Teams | Enhanced privacy and improved stability for live captions and transcripts |
| 2025-10-31 | MC End Time | 11/03/2025 09:00:00 | 2025-11-28T09:00:00Z |
Last updated 3 weeks ago ago
