MC1102791 – (Updated) Microsoft 365 admin center: New Multi-admin notifications for Microsoft 365 Backup (archived)

Product:

Microsoft 365 admin center, Microsoft 365 suite

Platform:

Online, Web, World tenant

Status:

Launched

Change type:

Admin impact, New feature, Updated message

Links:

464993

Details:

Summary:
Microsoft 365 Backup will introduce Multi-admin notifications starting late August 2025, allowing centralized email alerts for key backup events to designated admins. Users can configure notification lists by admin roles or custom groups. No action is needed before rollout, but configuration is required to activate notifications.

Details:
Updated August 14, 2025: We have updated the timeline. Thank you for your patience.
We're introducing a new feature-Multi-admin notifications for Microsoft 365 Backup. This feature enables organizations to configure a centralized backup notifications list to ensure key stakeholders are regularly alerted about important backup events and routine actions. This feature enhances visibility and administrative awareness by sending email notifications to designated admins and stakeholders, helping protect against malicious or accidental changes to backup settings and restores.
This message is associated with Microsoft 365 Roadmap ID 464993.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out late August 2025 (previously early August) and expect to complete by late August 2025 (previously mid-August).

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2025-06-25

updated:
2025-08-15

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

Lack of Notification Configuration
If the notification list is not configured post-rollout, key stakeholders may miss critical alerts regarding backup events, leading to unaddressed issues such as backup disablement or restore initiation failures.
   - roles: Backup Admin, Global Admin
   - references: https://learn.microsoft.com/microsoft-365/backup/backup-overview?view=o365-worldwide, https://learn.microsoft.com/microsoft-365/backup/backup-setup?view=o365-worldwide

Increased Risk of Data Loss
Without proper notification settings, the organization may face increased risks of data loss due to unmonitored backup processes, as admins may not be aware of critical changes or failures in backup operations.
   - roles: IT Operations Manager, Data Protection Officer
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=464993, https://admin.microsoft.com/Adminportal/Home#/orgsettings/payasyougo/storage/Backup

Configutation Options**

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IT Security**

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explanation for non-techies**

Microsoft is rolling out a new feature for its Microsoft 365 Backup tool called Multi-admin notifications. Think of this feature like a group text message thread for important updates about your organization's data backups. Just as you might want to keep certain family members or friends in the loop about important events via a group chat, this feature allows designated administrators to receive email alerts about key backup events.

These notifications are designed to keep the right people informed about changes or actions related to backups, such as when a backup is disabled, when data is being restored, or when there are updates to backup policies. This is similar to how you might want to be notified if someone in your household makes changes to a shared calendar or alters a recurring grocery list.

The system allows flexibility in who receives these notifications. You can choose to notify all global and Microsoft 365 Backup admins, only global admins, only Microsoft 365 Backup admins, or create a custom list of individuals or groups. This is akin to deciding who should be part of a group chat based on their roles or interests.

While this feature will be available by default, it requires configuration to activate the notifications. This means you need to set up who should receive these alerts, much like setting up a new group chat by adding the right contacts.

No immediate action is required before the rollout, but once it is available, you'll want to review your settings to ensure the appropriate stakeholders are included. This ensures that the right people are always informed, much like ensuring the right family members are aware of a change in holiday plans.

This new feature aims to enhance administrative awareness and protect against unintended changes, providing peace of mind similar to knowing that everyone in your group chat is up-to-date with the latest information.