MC802004 – Use Microsoft Purview to prevent some connected experiences that analyze content (archived)

Product:

Azure Information Protection, Microsoft 365 Apps, OneDrive, Outlook, Purview, Purview Communication Compliance, Purview compliance portal, Purview Double Key Encryption, Purview Information Protection, SharePoint

Platform:

Windows Desktop, World tenant

Status:

Launched

Change type:

New feature, User impact, Admin impact

Links:

398991

Details:

Summary:
Microsoft Purview can now prevent content analysis by connected experiences using a new sensitivity label setting or Double Key Encryption. This feature is part of Microsoft 365 Roadmap ID 398991 and will be available in Public Preview in early June via Current Channel Preview v2406+ and for General Availability in late June/early July 2024 via Current Channel v2406+. The setting is off by default and requires PowerShell configuration.

Details:
Use a new sensitivity label setting or protection with Double Key Encryption to prevent content within Word, Excel, PowerPoint, and Outlook from being sent to Microsoft for content analysis as a privacy control, even when these are stored in Microsoft's cloud, such as SharePoint or OneDrive.

This helps your organization to optimize your data privacy needs on a per-content basis using the familiar configurations and end-user experiences available with Microsoft Purview.
This message is associated with Microsoft 365 Roadmap ID 398991
[When this will happen:]
Public Preview: Available early June via Current Channel Preview v2406+

General Availability: Available late June/early July 2024 via Current Channel v2406+ in worldwide environments.

Change Category:
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Scope:
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Release Phase:
Current Channel

Created:
2024-06-15

updated:
2024-08-10

Task Type

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Docu to Check

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MS How does it affect me

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Direct effects for Operations**

- Impact on IT Operations
- Increased complexity in configuration management
- Role Impacted: IT Administrators
- Administrators will need to utilize PowerShell to configure the new sensitivity label settings, which may require additional training or resources.

- Impact on IT Services
- Potential disruption in connected experiences
- Role Impacted: End Users
- Users may experience changes in functionality when using Word, Excel, PowerPoint, and Outlook, as content analysis features will be disabled for files labeled with the new sensitivity setting.

- Impact on Data Privacy Compliance
- Enhanced data privacy controls
- Role Impacted: Compliance Officers
- The ability to prevent content analysis aligns with data protection regulations (e.g., GDPR), but requires careful monitoring to ensure compliance with organizational policies.

- Impact on User Experience
- Changes in user workflows
- Role Impacted: End Users
- Users may need to adapt to new workflows if they rely on content analysis features for productivity, potentially leading to confusion or reduced efficiency.

- Impact on Interdependencies with Other IT Services
- Integration challenges with existing security protocols
- Role Impacted: IT Security Teams
- The new sensitivity label setting may conflict with existing security measures, necessitating a review of current policies and potential adjustments to ensure seamless integration with other Microsoft 365 services.

References:
- Microsoft Purview Sensitivity Labels Documentation: [Microsoft Learn](https://learn.microsoft.com/purview/sensitivity-labels-office-appsprevent-some-connected-experiences-that-analyze-content)
- Microsoft 365 Roadmap: [Microsoft 365 Roadmap](https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters=&searchterms=398991)

Opportunities**

- Enhance Data Privacy Controls
- Implement the new sensitivity label setting to prevent content analysis for sensitive documents and emails.
- Roles benefiting: Compliance Officers, Data Protection Officers, IT Security Teams.
- Reference: [Microsoft Purview Sensitivity Labels](https://learn.microsoft.com/purview/sensitivity-labels-office-appsprevent-some-connected-experiences-that-analyze-content)

- Streamline IT Administration with PowerShell
- Utilize PowerShell to configure sensitivity labels efficiently, allowing for bulk updates and easier management of privacy settings.
- Roles benefiting: IT Administrators, System Administrators.
- Reference: [PowerShell for Sensitivity Labels](https://learn.microsoft.com/purview/sensitivity-labels-office-appsusing-powershell)

- Optimize User Experience with Familiar Configurations
- Leverage existing user experiences in Microsoft Purview to ensure smooth adoption of new privacy controls without extensive retraining.
- Roles benefiting: End Users, Training Coordinators.
- Reference: [Microsoft 365 User Experience](https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters=&searchterms=398991)

- Reduce Compliance Risks
- By preventing content analysis, organizations can better align with data protection regulations (e.g., GDPR, HIPAA), reducing potential compliance risks.
- Roles benefiting: Compliance Officers, Legal Teams.
- Reference: [Data Protection Regulations Overview](https://www.privacy-regulation.eu/en/index.htm)

- Improve Cost Management with Double Key Encryption
- If already using Double Key Encryption, this feature can enhance data security without additional licensing costs, as it automatically prevents content analysis.
- Roles benefiting: IT Security Teams, Financial Officers.
- Reference: [Double Key Encryption Overview](https://learn.microsoft.com/purview/double-key-encryption)

Potentional Risks**

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Data Protection**

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