MC775345 – Microsoft Teams: Save meeting content with collaborative annotations as a Microsoft Whiteboard (archived)

Product:

Teams, Whiteboard, Windows

Platform:

Mac, US Instances, Windows Desktop, World tenant

Status:

Launched

Change type:

New feature, User impact

Links:

109573

Details:

Summary:
In Microsoft Teams, presenters can enable annotations during screen sharing, allowing all participants to collaborate live. Meeting content with annotations can be saved as a Microsoft Whiteboard, accessible for continued collaboration post-meeting. Rollout begins late May 2024, with no admin action required.

Details:
In Microsoft Teams, collaborative annotations enable meeting participants with the presenter role to enable annotations after sharing their screen. This allows everyone in the meeting to draw, add a note, react, highlight text, and more to share their thoughts right on the content, live with everyone else. Participants sharing their screen will have the ability to save content with collaborative annotations as a Microsoft Whiteboard, enabling all meeting participants to revisit this content and continue collaborating after the meeting.
This message is associated with Microsoft 365 Roadmap ID 109573
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out in late May 2024 and expect to complete by late June 2024.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-04-12

updated:
2024-04-12

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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Pictures

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Direct effects for Operations**

- Direct Impact on IT Operations
- Increased storage requirements for Microsoft Whiteboard files due to saved meeting content with annotations.
- Roles impacted: IT Administrators, Storage Management Teams
- Potential network bandwidth strain during peak usage times as users access and collaborate on saved Whiteboard files.
- Roles impacted: Network Administrators, IT Support Teams
- Need for monitoring and support for new collaborative features in Teams, which may lead to increased support tickets and user inquiries.
- Roles impacted: IT Helpdesk, Support Teams

- Direct Impact on IT Services
- Integration challenges with existing collaboration tools if users attempt to export or share Whiteboard content outside of Microsoft Teams.
- Roles impacted: IT Service Managers, Application Integration Teams
- Possible disruptions in service availability during the rollout period if there are unforeseen issues with the new feature.
- Roles impacted: IT Operations Managers, Service Reliability Engineers
- Requirement for updated training and documentation for users to effectively utilize the new features, which may lead to temporary confusion or misuse.
- Roles impacted: Training Coordinators, User Experience Teams

- Direct Impact on IT Users
- Enhanced collaboration capabilities may lead to increased user engagement and productivity, but also potential information overload if not managed properly.
- Roles impacted: All end-users, Team Leaders
- Users may experience a learning curve with the new annotation and saving features, leading to initial frustration or decreased efficiency.
- Roles impacted: General Users, Project Managers
- Risk of unauthorized access to sensitive information if Whiteboard files are not properly managed or shared.
- Roles impacted: Compliance Officers, Data Protection Officers

References:
- Microsoft Support: [Use annotation while sharing your screen in Microsoft Teams](https://support.microsoft.com/office/use-annotation-while-sharing-your-screen-in-microsoft-teams-876ba527-7112-437e-b410-5aec7363c473)
- Microsoft 365 Roadmap: [Roadmap ID 109573](https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=109573)

Opportunities**

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Potentional Risks**

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