check before: 2025-01-01
Product:
Microsoft 365 suite, Purview, Purview Communication Compliance, Purview Records Management, SharePoint
Platform:
Online, World tenant
Status:
Change type:
User impact, Admin impact, Retirement
Links:
Details:
Microsoft Purview Data Lifecycle Management and Microsoft Purview Records Management features offer organizations flexibility and a scalable solution to proactively retain or delete content in Microsoft 365.
We have a long-term retirement plan for the older features used for records management in SharePoint Online that are not part of the Microsoft Purview Records Management or Purview Data Lifecycle Management. The first set of features that will be retired are:
Record Center site template, used to create a new Record Center site.
Configure systems to submit files to a site using the Record Center programmable interface (commonly referred to as "send to" location).
Content Organizer
For more information on the retirement plan that starts with removing support for new configurations of these features, please see: Use Microsoft Purview risk and compliance solutions instead of the older information management and records management features in SharePoint for Microsoft 365
The retirement plan does not apply to features for SharePoint Server (On-Premises).
[When this will happen:]
Retirement of these features will start to happen at the start of January 2025.
Additional reminders will be shared leading up to this date.
Change Category:
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Scope:
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Release Phase:
Created:
2023-11-03
updated:
2024-08-10
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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Direct effects for Operations**
- Impact on IT Operations
- Potential disruption in records management processes due to the retirement of the Record Center site features.
- Roles impacted: IT Operations Managers, System Administrators
- Increased workload for IT teams to migrate existing records management configurations to Microsoft Purview solutions.
- Roles impacted: IT Project Managers, System Administrators
- Impact on IT Services
- Loss of functionality for users relying on the "send to" location feature for submitting files, which may disrupt workflows.
- Roles impacted: End Users, Business Analysts
- Need for reconfiguration of existing systems and processes to align with the new Microsoft Purview features, which may lead to temporary service outages.
- Roles impacted: IT Service Managers, System Administrators
- Impact on IT Users
- Users may experience confusion or frustration due to the removal of familiar features and changes in the user interface.
- Roles impacted: End Users, Department Heads
- Training requirements for users to adapt to the new Microsoft Purview features, which may lead to a temporary decrease in productivity.
- Roles impacted: Training Coordinators, HR Managers
- Impact on IT Administrators
- Increased complexity in managing records and compliance due to the transition from older SharePoint features to Microsoft Purview solutions.
- Roles impacted: Compliance Officers, IT Administrators
- Need for ongoing support and troubleshooting as users adapt to the new features, potentially leading to increased support tickets.
- Roles impacted: Help Desk Technicians, IT Support Staff
- Dependencies and Interdependencies
- The retirement of these features may affect integrations with other Microsoft 365 services, requiring additional adjustments and testing.
- Roles impacted: IT Architects, Integration Specialists
- Potential impact on third-party applications that rely on SharePoint Online Record Center features, necessitating communication with vendors.
- Roles impacted: Vendor Management, IT Procurement Specialists
References:
- Microsoft Purview Data Lifecycle Management: [Microsoft Documentation](https://learn.microsoft.com/SharePoint/migration-strategies)
- Migration strategies for moving to Microsoft Purview: [Microsoft Documentation](https://learn.microsoft.com/sharepoint/use-microsoft-purview-risk-and-compliance-solutions)
Opportunities**
- Transition to Microsoft Purview Records Management
- Opportunity to migrate from outdated SharePoint Online Record Center features to Microsoft Purview Records Management, which offers enhanced compliance and data lifecycle management capabilities.
- Roles that might profit: Compliance Officers, IT Administrators, Data Governance Teams.
- Reference: [Microsoft Purview Records Management](https://learn.microsoft.com/sharepoint/use-microsoft-purview-risk-and-compliance-solutions)
- Streamline Data Lifecycle Management Processes
- Implement automated workflows for data retention and deletion using Microsoft Purview, reducing manual intervention and potential errors.
- Roles that might profit: Data Analysts, IT Operations Teams, Compliance Officers.
- Reference: [Data Lifecycle Management in Microsoft Purview](https://learn.microsoft.com/SharePoint/migration-strategies)
- Enhance User Training and Communication
- Develop training sessions and resources for users to understand the new features and processes in Microsoft Purview, improving user experience and reducing support requests.
- Roles that might profit: End Users, IT Support Teams, Training Coordinators.
- Reference: [Migration strategies for moving to Microsoft Purview](https://learn.microsoft.com/en-us/SharePoint/migration-strategies)
- Evaluate and Optimize Licensing Costs
- Review current licensing agreements for Microsoft 365 to identify potential savings by consolidating or adjusting licenses based on the new features being adopted.
- Roles that might profit: IT Finance Teams, Procurement Officers, IT Administrators.
- Reference: [Microsoft 365 Licensing Overview](https://learn.microsoft.com/en-us/microsoft-365/enterprise/microsoft-365-licensing-overview)
- Implement a Change Management Strategy
- Establish a structured change management process to ensure smooth transitions to new features, minimizing disruption and enhancing user adoption.
- Roles that might profit: Project Managers, Change Managers, IT Administrators.
- Reference: [Change Management Best Practices](https://www.prosci.com/resources/articles/change-management-best-practices)
Potentional Risks**
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