MC182494 – Updated Feature: Enhancements to the Preservation Hold Library (archived)

Product:

Office 365 general, SharePoint

Platform:

Online, World tenant

Status:

Launched

Change type:

Links:

52431

Details:

We’re updating the Preservation Hold Library. We'll begin rolling this feature out soon.
This message is associated with Office 365 Roadmap ID "https://www.microsoft.com/microsoft-365/roadmap?filters=featureid=52431" 52431.
The Microsoft Security Compliance Center team would like to announce several retention feature enhancements to the Preservation Hold Library in SharePoint Online. To learn more about Retention in SharePoint Online, please review ""https://docs.microsoft.com/office365/securitycompliance/retention-policies" Overview of retention policies".

Introducing a 30-day grace period for the release of SharePoint Online holds
In SharePoint Online, once a retention policy was removed from a site the hold on the data was immediately released. This would result in the immediate permanent deletion of any data that was on hold.
Microsoft has added a 30-day grace period which can be configured, that will prevent the hold from being immediately released. During the grace period, any deleted item will continue to be preserved in the preservation library and items will not be deleted from this location until the hold is removed.
Preservation Hold Library items are now moved to the “Second Stage Recycle Bin” before being purged
In SharePoint Online, once items are deleted from the Preservation Hold Library, they are no longer recoverable and purged from the system.
Microsoft has changed this behavior so that items deleted from the Preservation Hold Library are moved to the “Second-Stage” Recycle Bin to allow for recovery for a short time period before items are purged.
Why is Microsoft changing this behavior?
To help our customers protect themselves from inadvertent data loss when managing Retention policies in SharePoint Online, Microsoft is making several changes to how data is preserved and deleted from the Preservation Hold Library when a Retention Policy is applied to a SharePoint Online site.
We'll be gradually rolling this out to customers in early July, and the roll out will be completed worldwide by the end of August.
What do I need to do to prepare for this change?
Update training and documentation as appropriate.
Please see Additional Information for more information about retention policies.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2019-06-17

updated:
2019-06-19