check before: 2026-04-30
Product:
eDiscovery, Purview, Purview Communication Compliance, Whiteboard
Platform:
Online, World tenant
Status:
Change type:
Feature update, Admin impact
Links:
Details:
Summary:
Microsoft Whiteboard content in Microsoft Purview eDiscovery can now be viewed directly as readable HTML without downloading files. This rollout, completing by April 2026, improves compliance review workflows and applies automatically with existing permissions and controls intact. No user action is required.
Details:
Introduction
To improve compliance and legal review workflows, Microsoft is enhancing how Microsoft Whiteboard content appears in Microsoft Purview eDiscovery. Based on customer feedback, Whiteboard artifacts returned in eDiscovery search sets can now be opened and reviewed directly in a readable HTML format, eliminating the need to download and open files separately in the Whiteboard app.
When this will happen:
This capability is rolling out now and will complete by late April 2026.
Change Category:
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Scope:
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Release Phase:
Created:
2026-04-08
updated:
2026-04-08
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Change in Data Accessibility
Whiteboard content can now be viewed directly in eDiscovery as HTML, which may lead to faster compliance reviews but could also result in confusion if users are not aware of the new viewing method.
- roles: Compliance Reviewers, Legal Reviewers
- references: https://learn.microsoft.com/en-us/microsoft-365/whiteboard/manage-data-organizations?view=o365-worldwide#controls-for-onedrive-storage
User Experience with eDiscovery
The change eliminates the need to download files, which may improve user experience for compliance teams but could also lead to issues if users are not trained on the new process.
- roles: eDiscovery Administrators, Compliance Officers
- references: https://learn.microsoft.com/en-us/microsoft-365/whiteboard/manage-data-organizations?view=o365-worldwide#controls-for-onedrive-storage
Configutation Options**
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Data Protection**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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