check before: 2026-01-28
Product:
SharePoint
Platform:
Online, US Instances, World tenant
Status:
Change type:
New feature, Admin impact
Links:
Details:
Summary:
Email customization for Site Lifecycle Management policies is now generally available, allowing SharePoint admins to tailor notification emails to site owners. This feature applies worldwide and lets admins modify subject lines, message bodies, and guidance URLs without changing existing policy behavior. No action is needed if default emails suffice.
Details:
Introduction
Email customization for Site Lifecycle Management (SLM) policies is now generally available. This update allows SharePoint admins to tailor notification emails sent to site owners during policy execution. Customizable emails help organizations provide clearer, contextual communication aligned with internal governance standards.
When this will happen:
General Availability (Worldwide, GCC, GCC High): This feature is now available for all SLM policies, including Inactive Sites Policy, Site Ownership Policy, and Site Attestation Policy.
Change Category:
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Scope:
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Release Phase:
Created:
2026-01-28
updated:
2026-01-28
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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Pictures
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summary for non-techies**
SharePoint now allows administrators to customize emails sent to site owners as part of Site Lifecycle Management policies, enabling modifications to subject lines, message bodies, and guidance URLs to align with organizational communication and branding standards.
Direct effects for Operations**
Email Notification Clarity
Without preparation, site owners may receive generic email notifications that do not align with internal governance standards, leading to confusion and miscommunication regarding site management responsibilities.
- roles: SharePoint Administrators, Site Owners
- references: https://learn.microsoft.com/sharepoint/create-sharepoint-site-ownership-policy#customize-email-notifications
User Engagement
Failure to customize emails may result in lower engagement from site owners, as they might not find the default messages relevant or actionable, potentially leading to neglected site management tasks.
- roles: SharePoint Administrators, Site Owners
- references: https://learn.microsoft.com/sharepoint/create-sharepoint-site-ownership-policy#customize-email-notifications
Configutation Options**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 3 weeks ago ago
