check before: 2025-12-01
Product:
Copilot, Microsoft 365 Apps, SharePoint
Platform:
Online, US Instances, World tenant
Status:
Change type:
New feature, User impact, Admin impact
Links:
Details:
Summary:
SharePoint admins can customize emails sent from Data Access Governance reports for site access reviews starting mid-December 2025. This optional feature aims to improve email engagement and response rates without changing existing policies. Admins should update documentation and notify relevant teams accordingly.
Details:
[Introduction]
SharePoint admins can now customize the emails sent from Data Access Governance reports to site owners and admins for site access reviews. Customizing email content helps improve the read-through rate of these emails, which can lead to faster responses and better governance across the tenant.
[When this will happen]
General Availability (Worldwide, GCC, GCCH, DoD): We will begin rolling out in mid-December 2025 and expect to complete by mid-January 2026.
Change Category:
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Scope:
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Release Phase:
Created:
2025-12-18
updated:
2025-12-18
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
Microsoft SharePoint Online will introduce a feature in mid-December 2025 that allows administrators to customize emails from Data Access Governance reports for site access reviews, enhancing communication and response efficiency without altering existing policies.
Direct effects for Operations**
Email Engagement
Failure to customize emails may lead to lower engagement and response rates from site owners/admins, resulting in delayed site access reviews and potential governance issues.
- roles: SharePoint Admins, Site Owners
- references: https://learn.microsoft.com/sharepoint/site-access-review#customize-email-to-site-owners
Documentation Updates
Without preparation, internal documentation may become outdated, leading to confusion among team members regarding the new email customization feature and its usage.
- roles: SharePoint Admins, IT Documentation Specialists
- references: https://learn.microsoft.com/sharepoint/site-access-review#customize-email-to-site-owners
Configutation Options**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 2 weeks ago ago
