check before: 2025-12-15
Product:
Purview Communication Compliance, SharePoint
Platform:
Online, World tenant
Status:
Change type:
New feature, Admin impact
Links:
Details:
Summary:
SharePoint Online will enable admins to set version expiration policies for audio and video files to reduce storage and manage versions. Rolling out mid-Dec 2025, it supports PowerShell controls at tenant, site, and library levels, with compliance considerations for retention and legal holds.
Details:
[Introduction]
We're introducing version storage management for video and audio files in SharePoint Online. This new capability allows admins to define and automate version expiration policies for large media files, helping reduce storage consumption, prevent version sprawl, and maintain consistent governance across sites and libraries.
[When this will happen:]
General Availability (Worldwide): Rollout begins mid-December 2025 and is expected to complete by mid-January 2026.
Change Category:
XXXXXXX ... free basic plan only
Scope:
XXXXXXX ... free basic plan only
Release Phase:
Created:
2025-12-12
updated:
2025-12-12
Task Type
XXXXXXX ... free basic plan only
Docu to Check
XXXXXXX ... free basic plan only
MS How does it affect me
XXXXXXX ... free basic plan only
MS Preperations
XXXXXXX ... free basic plan only
MS Urgency
XXXXXXX ... free basic plan only
MS workload name
XXXXXXX ... free basic plan only
summary for non-techies**
SharePoint Online is introducing a feature that allows administrators to set rules for automatically deleting old versions of audio and video files, with support from PowerShell for efficient management, while ensuring compliance with legal and policy requirements.
Direct effects for Operations**
Version Deletion Risk
Without proper preparation, older versions of audio and video files may be deleted unexpectedly, leading to potential data loss and compliance issues.
- roles: SharePoint Admin, Compliance Officer
- references: https://learn.microsoft.com/powershell/module/microsoft.online.sharepoint.powershell/set-sposite?view=sharepoint-ps, https://learn.microsoft.com/powershell/module/microsoft.online.sharepoint.powershell/get-sposite?view=sharepoint-ps
" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/powershell/module/microsoft.online.sharepoint.powershell/get-sposite?view=sharepoint-ps
User Experience Disruption
Users may experience disruptions if older versions they rely on are deleted without notice, impacting their workflow and access to necessary files.
- roles: End User, Content Creator
- references: https://learn.microsoft.com/powershell/module/microsoft.online.sharepoint.powershell/get-sposite?view=sharepoint-ps, https://learn.microsoft.com/powershell/module/microsoft.online.sharepoint.powershell/get-spositemanageversionpolicyjobprogress?view=sharepoint-ps
Compliance Conflicts
Changes in version management may conflict with existing retention policies and legal holds, leading to compliance violations if not properly managed.
- roles: Compliance Officer, Legal Advisor
- references: https://learn.microsoft.com/powershell/module/microsoft.online.sharepoint.powershell/get-sposite?view=sharepoint-ps, https://learn.microsoft.com/powershell/module/microsoft.online.sharepoint.powershell/set-spotenant?view=sharepoint-ps
Configutation Options**
XXXXXXX ... paid membership only
Opportunities**
XXXXXXX ... free basic plan only
Potentional Risks**
XXXXXXX ... paid membership only
Data Protection**
XXXXXXX ... paid membership only
IT Security**
XXXXXXX ... paid membership only
Hypothetical Work Council Statement**
XXXXXXX ... paid membership only
DPIA Draft**
XXXXXXX ... paid membership only
explanation for non-techies**
XXXXXXX ... free basic plan only
** AI generated content. This information must be reviewed before use.
a free basic plan is required to see more details. Sign up here
A cloudsocut.one plan is required to see all the changed details. If you are already a customer, choose login.
If you are new to cloudscout.one please choose a plan.
Last updated 3 weeks ago ago
