check before: 2025-11-30
Product:
Copilot, Microsoft 365 admin center, Microsoft Edge
Platform:
Online, World tenant
Status:
Change type:
New feature, Admin impact
Links:
Details:
Summary:
Starting late November 2025, admins with qualifying Microsoft 365 licenses can manage or block non-Microsoft generative AI tools using Edge policies via a new Microsoft Admin Center recommendation. Copilot Chat is offered as a secure, compliant alternative. The feature is opt-in and requires admin setup.
Details:
[Introduction:]
We're introducing a new capability that gives IT admins visibility about controls to manage Gen AI apps within their organization. Admins can use Microsoft Edge policies or other Microsoft 365 controls to manage or block access to these tools. This will ensure Gen AI tools comply with organization's policy for data control and protection. It also helps them discover Copilot Chat-a secure, compliant, and cost-included alternative.
[When this will happen:]
Targeted Release (Worldwide): Late November 2025
General Availability (Worldwide): December 2025
Change Category:
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Scope:
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Release Phase:
Created:
2025-11-27
updated:
2025-11-27
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Blocking Non-Microsoft Generative AI Tools
If the change is implemented without preparation, users may suddenly lose access to non-Microsoft generative AI tools they rely on for their work, leading to disruptions in productivity and workflow.
- roles: End Users, IT Administrators
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/manage-non-microsoft-generative-ai-usage-across-your-organization/
User Experience with Copilot Chat
Without proper training and communication, users may struggle to adapt to Copilot Chat as a new tool, resulting in confusion and decreased efficiency during the transition period.
- roles: End Users, Training Coordinators
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/manage-non-microsoft-generative-ai-usage-across-your-organization/
Compliance and Data Control
Failure to prepare for the compliance implications of managing generative AI tools may lead to unauthorized data access or breaches, impacting the organization's data security posture.
- roles: Compliance Officers, IT Security Managers
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/manage-non-microsoft-generative-ai-usage-across-your-organization/
Configutation Options**
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Opportunities**
Enhanced Compliance Management
By managing and blocking non-Microsoft generative AI tools, organizations can ensure compliance with data protection policies and reduce the risk of data breaches. This can also streamline compliance reporting processes.
- next-steps: Set up a compliance review team to evaluate current generative AI usage and establish policies for managing access. Provide training for admins on the new Microsoft Edge policies.
- roles: Compliance Officer, IT Administrator, Security Officer
- references: https://www.microsoft.com/en-us/security/blog/2023/10/12/managing-ai-tools-for-compliance/, https://techcommunity.microsoft.com/t5/security-compliance-identity/managing-ai-tools-in-your-organization/ba-p/3851234
Cost-Effective AI Utilization
Encouraging the use of Copilot Chat as a compliant alternative to non-Microsoft generative AI tools can save costs associated with licensing and potential data breach penalties. It provides a secure solution without additional expenses.
- next-steps: Conduct a cost analysis comparing the current expenditure on non-Microsoft AI tools versus potential savings from using Copilot Chat. Communicate these findings to stakeholders to gain support for the transition.
- roles: Finance Manager, IT Administrator, Business Analyst
- references: https://www.forbes.com/sites/bernardmarr/2023/09/18/how-to-manage-ai-costs-in-your-organization/, https://www.microsoft.com/en-us/microsoft-365/blog/2023/11/01/introducing-copilot-chat-in-microsoft-365/
Improved User Experience
By providing a secure, compliant generative AI tool (Copilot Chat), user experience can be enhanced through better integration with existing Microsoft 365 services, leading to increased productivity and satisfaction.
- next-steps: Gather feedback from users on their experiences with generative AI tools and identify pain points. Develop a training program to familiarize users with Copilot Chat and its benefits.
- roles: End Users, Productivity Manager, IT Support
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/11/01/transforming-user-experience-with-ai/, https://www.zdnet.com/article/microsoft-copilot-chat-is-here-how-it-will-change-your-workflow/
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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