check before: 2025-11-01
Product:
Forms, Microsoft Lists, SharePoint
Platform:
Online, US Instances, Web, World tenant
Status:
In development
Change type:
New feature, User impact
Links:
Details:
Summary:
SharePoint is introducing custom file upload forms in document libraries for internal file and metadata collection without exposing the full library. Available late Nov 2025, this feature lets owners create and share forms internally, with submissions saved in designated folders. No admin action required; external sharing is unsupported.
Details:
[Introduction]
We're introducing a new way to collect files and metadata in SharePoint document libraries using modern file upload forms. This update enables library owners and editors to create custom forms-similar to Microsoft Lists forms-that can be shared internally to gather files and related information without exposing the full library. This simplifies scenarios like onboarding, campaign submissions, or invoice collection.
This message is associated with Roadmap ID 489834.
[When this will happen:]
General Availability (Worldwide, GCC, GCCH, DoD): We will begin rolling out late November 2025 and expect to complete by early January 2026.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-11-20
updated:
2025-11-20
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
User Experience Disruption
If the new forms feature is rolled out without proper preparation, users may face confusion regarding the new file submission process, leading to potential delays in document collection and increased support requests.
- roles: Document Library Owners, Internal Users
- references: https://learn.microsoft.com/en-us/sharepoint/dev/declarative-customization/view-commandbar-formatting#key, https://techcommunity.microsoft.com/blog/spblog/ux-updates-ai-actions--forms-in-document-libraries/4466700
Access and Permissions Issues
Without reviewing site and library sharing settings prior to the rollout, users may encounter access issues when trying to submit files, as the forms feature will not be available if sharing settings disallow it.
- roles: Document Library Editors, Internal Users
- references: https://learn.microsoft.com/en-us/sharepoint/dev/declarative-customization/view-commandbar-formatting#key, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=489834
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 2 months ago ago
