MC1187388 – Microsoft Viva Insights: Publish reports capability is becoming generally available

Product:

Copilot, Microsoft 365 admin center, Microsoft Viva, Microsoft Viva Insights, Power BI, Teams

Platform:

Online, Web, World tenant

Status:

In development

Change type:

Feature update, User impact, Admin impact

Links:

398974

Details:

Summary:
The Publish reports feature in Microsoft Viva Insights is generally available from December 2025, allowing analysts to share embedded Power BI reports or custom links with their organization. Insight admins control publishing permissions, and recipients get email notifications and see reports in the Viva Insights web app. Teams app access and notifications will be removed.

Details:
Introduction
The Publish reports capability for Viva Insights analysts is becoming generally available. This feature enables analysts to share embedded Power BI reports or custom report links with their organization, improving access to insights and collaboration. Analysts can publish:
Embedded Power BI reports (unfiltered) to users with access to the Copilot Dashboard in Viva Insights through the Microsoft admin center.
Embedded Power BI reports (filtered) to managers, showing only their team's data based on the manager hierarchy.
Custom report links to users and groups in their organization.
All recipients will receive an email notification directing them to the published report. Recipients with access to the Viva Insights web app will see these reports on their Reports tab.
Insight admins have full control over publishing. They can disable the capability or choose which analysts can use it through the VFAM policy. They can also view and remove any published reports.
For customers in the public preview, access to published reports in the Viva Insights Teams app will be removed, and Teams publish notifications will be turned off. Users who do not have access to the Viva Insights web app should bookmark any existing published links to maintain access.
This message is associated with Microsoft 365 Roadmap ID 398974.
When this will happen
General Availability (Worldwide): Rollout will begin in early December 2025 and is expected to complete by mid-December 2025.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability, Preview

Created:
2025-11-18

updated:
2025-11-18

Public Preview Start Date

XXXXXXX ... free basic plan only

Task Type

XXXXXXX ... free basic plan only

Docu to Check

XXXXXXX ... free basic plan only

MS How does it affect me

XXXXXXX ... free basic plan only

MS Preperations

XXXXXXX ... free basic plan only

MS Urgency

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

linked item details

XXXXXXX ... free basic plan only

summary for non-techies**

XXXXXXX ... free basic plan only

Direct effects for Operations**

Access to Reports
Users may lose access to published reports in the Teams app, leading to confusion and potential delays in accessing important insights.
   - roles: Viva Insights Analysts, End Users
   - references: https://learn.microsoft.com/viva/insights/advanced/analyst/publish-reports, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=398974

Notification Management
Removal of Teams notifications for published reports may result in users missing important updates, impacting their ability to stay informed about new insights.
   - roles: Insight Admins, End Users
   - references: https://learn.microsoft.com/viva/control-access-admin-center, https://learn.microsoft.com/viva/feature-access-management

Configutation Options**

XXXXXXX ... paid membership only

Data Protection**

XXXXXXX ... paid membership only

explanation for non-techies**

XXXXXXX ... free basic plan only