MC1187388 – Microsoft Viva Insights: Publish reports capability is becoming generally available (archived)

Product:

Copilot, Microsoft 365 admin center, Microsoft Viva, Microsoft Viva Insights, Power BI, Teams

Platform:

Online, Web, World tenant

Status:

Launched

Change type:

Feature update, User impact, Admin impact

Links:

398974

Details:

Summary:
The Publish reports feature in Microsoft Viva Insights is generally available from December 2025, allowing analysts to share embedded Power BI reports or custom links with their organization. Insight admins control publishing permissions, and recipients get email notifications and see reports in the Viva Insights web app. Teams app access and notifications will be removed.

Details:
Introduction
The Publish reports capability for Viva Insights analysts is becoming generally available. This feature enables analysts to share embedded Power BI reports or custom report links with their organization, improving access to insights and collaboration. Analysts can publish:
Embedded Power BI reports (unfiltered) to users with access to the Copilot Dashboard in Viva Insights through the Microsoft admin center.
Embedded Power BI reports (filtered) to managers, showing only their team's data based on the manager hierarchy.
Custom report links to users and groups in their organization.
All recipients will receive an email notification directing them to the published report. Recipients with access to the Viva Insights web app will see these reports on their Reports tab.
Insight admins have full control over publishing. They can disable the capability or choose which analysts can use it through the VFAM policy. They can also view and remove any published reports.
For customers in the public preview, access to published reports in the Viva Insights Teams app will be removed, and Teams publish notifications will be turned off. Users who do not have access to the Viva Insights web app should bookmark any existing published links to maintain access.
This message is associated with Microsoft 365 Roadmap ID 398974.
When this will happen
General Availability (Worldwide): Rollout will begin in early December 2025 and is expected to complete by mid-December 2025.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2025-11-18

updated:
2025-11-18

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

Access to Reports
Users may lose access to published reports in the Teams app, leading to confusion and potential delays in accessing important insights.
   - roles: Viva Insights Analysts, End Users
   - references: https://learn.microsoft.com/viva/insights/advanced/analyst/publish-reports, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=398974

Notification Management
Removal of Teams notifications for published reports may result in users missing important updates, impacting their ability to stay informed about new insights.
   - roles: Insight Admins, End Users
   - references: https://learn.microsoft.com/viva/control-access-admin-center, https://learn.microsoft.com/viva/feature-access-management

Configutation Options**

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Data Protection**

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explanation for non-techies**

Microsoft is rolling out a new feature for Viva Insights called "Publish reports," which will be generally available in December 2025. This feature allows analysts to share Power BI reports or custom links with their organization, enhancing collaboration and access to insights. Think of it like sharing a Google Doc with your team, where you can decide who gets to see it and what parts they can access.

Analysts can publish reports in different ways: they can share unfiltered reports with users who have access to the Copilot Dashboard in Viva Insights, or they can share filtered reports that only show data relevant to a manager's team. They can also send custom report links to specific users or groups. Once a report is published, recipients will get an email notification and can view the report in the Viva Insights web app.

Insight admins, who are like the gatekeepers, have control over who can publish these reports. They can turn off the feature or limit which analysts can use it. They can also remove any reports that have been published if needed. This is similar to how a manager might oversee who can send out company-wide emails or newsletters.

For those who have been using the feature in a preview version, there will be some changes. Access to published reports through the Viva Insights Teams app will be removed, and notifications through Teams will be turned off. It's like moving a meeting from one conference room to another; you'll need to adjust where you go to find the information.

To prepare for this change, organizations should review their policies on who can publish reports and ensure that Viva Insights is set up correctly. If you've been using the preview version, make sure to bookmark any important links before the transition. Communicating these changes to your team and updating any internal guides will help everyone stay on the same page.