MC1183292 – Microsoft Purview | Data Lifecycle Management – Introducing secure priority cleanup workflows for OneDrive/SharePoint (archived)

Product:

Copilot, Entra, OneDrive, Purview, Purview Communication Compliance, Purview compliance portal, Purview Data Loss Prevention, SharePoint, Teams

Platform:

Online, US Instances, Web, World tenant

Status:

Rolling out

Change type:

New feature, Admin impact

Links:

(489454)

Details:

Summary:
Microsoft Purview Data Lifecycle Management now lets admins create Priority Cleanup policies to delete OneDrive and SharePoint content before retention or legal hold expires, with simulation, audit, and review features. Requires two admins with specific roles and explicit policy enforcement. Rolling out late 2025 to early 2026.

Details:
[Introduction]
We're introducing a new capability in Microsoft Purview Data Lifecycle Management that allows admins to override existing retention policies and delete content from OneDrive and SharePoint Online before the retention or legal hold duration expires. This feature supports organizations managing Copilot-related artifacts-such as Teams recordings and transcripts-independently of OneDrive retention policies, giving admins greater control over how long this content is retained.
This message is associated with Microsoft 365 Roadmap ID 489454.
[When this will happen:]
General Availability (GCC): We will begin rolling out late November 2025 and expect to complete by early December 2025.
General Availability (GCC High, DOD): We will begin rolling out late December 2025 and expect to complete by early January 2026.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-11-06

updated:
2025-12-03

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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summary for non-techies**

Microsoft's new feature in Purview Data Lifecycle Management allows administrators to delete content from OneDrive and SharePoint before the usual retention periods, requiring two administrators for authorization, and includes a simulation mode, audit logging, and disposition reviews for transparency and accountability.

Direct effects for Operations**

Data Deletion Risks
The introduction of Priority Cleanup policies allows for the deletion of content before retention periods expire, which may lead to accidental loss of important data if not properly managed.
   - roles: Compliance Admin, Records Management Admin
   - references: https://learn.microsoft.com/purview/priority-cleanup-onedrive-sharepoint

Increased Administrative Burden
The requirement for at least two admins to create and enforce cleanup policies may lead to delays in policy implementation and increased workload for compliance teams.
   - roles: Compliance Admin, IT Administrator
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=489454

User Experience Disruption
Changes in data retention policies may lead to confusion among users regarding the availability of their files, potentially disrupting workflows and access to necessary documents.
   - roles: End Users, Team Leaders
   - references: https://learn.microsoft.com/purview/priority-cleanup-onedrive-sharepoint

Configutation Options**

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Opportunities**

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Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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