check before: 2025-11-27
Product:
Entra, Fabric, Microsoft 365 Apps, Microsoft Graph, Microsoft Viva, Microsoft Viva Insights, Power BI
Platform:
Developer, Online, World tenant
Status:
Change type:
User impact, Admin impact, Retirement
Links:
Details:
Summary:
Microsoft is retiring Viva Insights export via Microsoft Graph Data Connect (MGDC). New onboarding stops 30 days after the announcement; existing users keep access until full retirement, starting late November 2025. Customers should switch to the Power BI Connector to Microsoft Fabric or CSV export. Admins must update settings in the Microsoft 365 Admin Portal.
Details:
To streamline data export processes and improve security, Microsoft is retiring the Viva Insights export capability via Microsoft Graph Data Connect (MGDC). This change does not impact other export alternatives via Viva Insights.
When this will happen
Onboarding of new customers and scenarios to Viva Insights export via MGDC will stop 30 days from this announcement.
Existing customers will retain access to current MGDC data export pipeline until full retirement. Final timelines will be shared in future communications.
Change Category:
XXXXXXX ... free basic plan only
Scope:
XXXXXXX ... free basic plan only
Release Phase:
Created:
2025-10-28
updated:
2025-10-28
Task Type
XXXXXXX ... free basic plan only
Docu to Check
XXXXXXX ... free basic plan only
MS How does it affect me
XXXXXXX ... free basic plan only
MS Preperations
XXXXXXX ... free basic plan only
MS Urgency
XXXXXXX ... free basic plan only
MS workload name
XXXXXXX ... free basic plan only
summary for non-techies**
XXXXXXX ... free basic plan only
Direct effects for Operations**
Data Access Changes
Retirement of MGDC alters how users access and export their existing datasets, requiring a transition to alternative methods.
- roles: Data Analysts, IT Administrators
- references: https://learn.microsoft.com/viva/insights/advanced/admin/dynamic-metric-load, https://learn.microsoft.com/viva/insights/advanced/analyst/power-bi-connector
" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/viva/insights/advanced/analyst/power-bi-connector
User Experience Impact
Users will need to adapt to new export methods (Power BI Connector or CSV), which may disrupt their workflow.
- roles: End Users, Data Analysts
- references: https://learn.microsoft.com/viva/insights/advanced/analyst/query-results#download-and-import-results-in-excel" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/viva/insights/advanced/analyst/query-results#download-and-import-results-in-excel, https://learn.microsoft.com/fabric/data-factory/dataflow-gen2-data-destinations-and-managed-settings
Compliance and Data Management
Changes in data export methods may affect how users manage their personal data under GDPR, requiring new processes.
- roles: Compliance Officers, Data Protection Officers
- references: https://learn.microsoft.com/viva/insights/advanced/admin/dynamic-metric-load, https://learn.microsoft.com/viva/insights/advanced/analyst/power-bi-connector
" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/viva/insights/advanced/analyst/power-bi-connector
Admin Control Adjustments
Admins must update settings in the Microsoft 365 Admin Portal to manage dataset access, which may lead to temporary access issues.
- roles: IT Administrators, System Administrators
- references: https://admin.microsoft.com/adminportal, https://learn.microsoft.com/fabric/data-factory/pricing-dataflows-gen2
Training and Support Needs
Users and admins may require additional training and support to effectively transition to new export methods, impacting productivity.
- roles: End Users, IT Support Staff
- references: https://learn.microsoft.com/viva/insights/advanced/analyst/power-bi-connector, https://learn.microsoft.com/viva/insights/advanced/analyst/query-results#download-and-import-results-in-excel" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/viva/insights/advanced/analyst/query-results#download-and-import-results-in-excel
Configutation Options**
XXXXXXX ... paid membership only
Potentional Risks**
XXXXXXX ... paid membership only
IT Security**
XXXXXXX ... paid membership only
explanation for non-techies**
XXXXXXX ... free basic plan only
** AI generated content. This information must be reviewed before use.
a free basic plan is required to see more details. Sign up here
A cloudsocut.one plan is required to see all the changed details. If you are already a customer, choose login.
If you are new to cloudscout.one please choose a plan.
Last updated 1 month ago ago
