MC1169081 – Copilot meeting preparation improvements and expanding to more meeting types

Product:

Copilot, Outlook

Platform:

Online, World tenant

Status:

Change type:

New feature, User impact, Admin impact

Links:

Details:

Summary:
Microsoft Copilot in Outlook will expand to support all meeting types, including 1:1s, providing real-time contextual insights and chat-based preparation. This feature, requiring a Copilot license, will be enabled by default starting mid-October 2025, with no admin changes needed. Users should be informed and trained accordingly.

Details:
[Introduction:]
To help users prepare more effectively for meetings, Microsoft Copilot in Outlook is expanding to support all meetings - including 1:1s. In this update, there will also be new real-time insights that summarize relevant context, tasks, documents, and other resources directly within the meeting event form. Users will also be able to chat with Copilot to prepare more deeply, whether it's confirming action items or learning more about meeting goals. Customer feedback has been focused on providing a more comprehensive meeting preparation experience, and with this update, users will be more informed and ready to engage.
A Microsoft Copilot license is required for this feature.
[When this will happen:]
General Availability (Worldwide): Begins mid-October 2025; expected completion by November 2025

Change Category:
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Scope:
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Release Phase:

Created:
2025-10-10

updated:
2025-10-14

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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summary for non-techies**

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Direct effects for Operations**

User Experience Degradation
Without proper training, users may struggle to utilize the new features effectively, leading to confusion and frustration during meetings.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/introducing-microsoft-copilot-in-outlook-for-meeting-preparation/

Data Privacy Concerns
The new feature alters how customer data is processed and accessed, which may raise concerns about data privacy and compliance if users are not informed.
   - roles: Compliance Officers, IT Security Staff
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/introducing-microsoft-copilot-in-outlook-for-meeting-preparation/

Increased Support Requests
The introduction of new features without adequate preparation may lead to an increase in support requests as users encounter issues or have questions about the functionality.
   - roles: Help Desk Staff, IT Support
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/introducing-microsoft-copilot-in-outlook-for-meeting-preparation/

Configutation Options**

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Opportunities**

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Potentional Risks**

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Data Protection**

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IT Security**

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explanation for non-techies**

Microsoft is enhancing its Copilot feature in Outlook to make meeting preparation more efficient. Imagine Copilot as a personal assistant who helps you get ready for any meeting, whether it's a big team gathering or a one-on-one chat. Just like how a personal assistant might gather all the necessary documents, notes, and background information for you before a meeting, Copilot will now do the same within Outlook. It will provide real-time insights and summaries directly in the meeting event form, helping you see the bigger picture at a glance.

Think of it like preparing for a road trip. Before you set off, you gather your map, check the weather, and make sure you have everything you need. Similarly, Copilot collects all the relevant meeting information, such as tasks, documents, and goals, so you're fully prepared when the meeting starts. You can even chat with Copilot to confirm action items or learn more about the meeting's objectives, much like asking your GPS for the best route or checking traffic updates.

This feature will be available to all users with a Microsoft Copilot license starting in mid-October 2025. It's designed to be user-friendly, with no need for any administrative changes or additional setup. The goal is to make meeting preparation seamless and comprehensive, ensuring that everyone is informed and ready to participate effectively.

To make the most of this new capability, it's advisable to inform users about the expanded meeting coverage and encourage them to explore the enhanced summaries in Outlook. Updating any internal documentation or training materials to reflect these new features could also be beneficial. Copilot will access and summarize documents, tasks, and other contextual data to generate meeting insights, enhancing the overall meeting preparation experience.