check before: 2026-09-29
Product:
Copilot, Entra, Planner, Project, Project for the web, Project Online, SharePoint
Platform:
Online, Web, World tenant
Status:
Change type:
User impact, Admin impact, Retirement
Links:
Details:
Summary:
Microsoft Project Online will retire by September 2026. Users must transition to alternatives like the new Microsoft Planner, Project Server Subscription Edition, or Project Operations to avoid data loss. The new Planner offers AI-powered features including Copilot. Data migration before retirement is essential for continued access.
Details:
Introduction
At Microsoft, we are committed to empowering every organization with a unified, AI-powered and collaborative work management experience that brings together tasks, plans, and projects in one seamless platform. As part of this commitment, we are announcing the retirement of Project Online. This decision reflects our focus on delivering solutions that are modern, scalable, and future-ready-enabling you to take advantage of the latest innovations in AI, automation, and collaboration. By moving to our next-generation platforms, you'll benefit from enhanced productivity, deeper integration with Microsoft 365, and new capabilities designed for the way people work today and tomorrow.
This update is exclusive to Project Online and does not affect Project desktop, Project Server, or Planner (which brings together Project for the web, Planner in Microsoft 365, and To Do).
We recognize that every organization is unique, with different project management needs and technical requirements. To ensure a smooth transition and continued success, Microsoft is providing three clear paths forward.
The New Microsoft Planner: For organizations seeking a modern, cloud-first, and AI-powered project management experience, the new Planner brings together the best of To Do, Planner, Project for the web, and Copilot. It's designed for flexibility, collaboration, and scalability-empowering teams to manage everything from simple tasks to complex projects in one unified platform. The premium features of Planner included in our Planner and Project Plan 3 and Planner and Project Plan 5 licenses, offer advanced features such as portfolios, baselines, dependencies, and Gantt charts.
Project Server Subscription Edition: For organizations with advanced project and portfolio management (PPM) requirements, or those needing a short-term solution before moving to the cloud, Project Server Subscription Edition offers comprehensive tools for planning, scheduling, and resource management-built on the latest SharePoint Server technology.
Project Operations: For Dynamics ERP customers, especially those focused on timesheets and resource scheduling.
When this will happen
Project Online will be retired by the end of September 2026 for all customers.
Change Category:
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Scope:
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Release Phase:
Created:
2025-09-06
updated:
2025-09-06
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Data Loss Risk
If users do not migrate their data before the retirement of Project Online, they will lose access to all projects and associated data, leading to potential operational disruptions.
- roles: Project Managers, Data Analysts
- references: https://learn.microsoft.com/projectonline/export-user-data-from-project-online#step-2---find-all-project-web-app-sites-in-your-office-365-environment
User Experience Disruption
Users may experience confusion and frustration due to the sudden unavailability of Project Online, impacting their ability to manage ongoing projects effectively.
- roles: Project Managers, Team Members
- references: https://www.microsoft.com/microsoft-365/planner/project-plan-3
Increased Workload for Admins
Admins will face increased workload to facilitate data migration and transition to new platforms, which may lead to delays in other IT operations.
- roles: IT Administrators, Project Administrators
- references: https://learn.microsoft.com/dynamics365/project-operations/
Compliance Issues
Failure to migrate data may lead to non-compliance with data protection regulations, as users will lose control over their personal data.
- roles: Compliance Officers, Data Protection Officers
- references: https://learn.microsoft.com/project/new-features-capabilities-project-server-subscription-edition
Training Needs for New Tools
Users will require training on new tools like Microsoft Planner, which may not be readily available, leading to a temporary decline in productivity.
- roles: Project Managers, End Users
- references: https://www.microsoft.com/microsoft-365/planner/project-plan-5
Configutation Options**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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