check before: 2025-08-01
Product:
Copilot, Microsoft 365 admin center, Microsoft 365 Apps, OneDrive, SharePoint
Platform:
Online, World tenant
Status:
Change type:
Feature update, Admin impact
Links:
Details:
Summary:
The Site permissions report for the entire organization is now accessible in the SharePoint Admin Center under Reports > Data Access Governance, eliminating the need for PowerShell. This feature, rolling out in August 2025, helps admins monitor site permission exposure and supports Microsoft Copilot adoption.
Details:
Introduction
We're expanding access to the Data Access Governance report in SharePoint. Previously available only via SharePoint Online PowerShell, the Site permissions for your organization report is now accessible directly from the SharePoint Admin Center portal under Reports > Data Access Governance. This enhancement simplifies visibility into site-level permissions across your tenant and supports broader adoption of Microsoft Copilot.
When this will happen
General Availability: We began rolling out in mid-August 2025 and expect to complete by late August 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-08-28
updated:
2025-08-28
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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summary for non-techies**
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Direct effects for Operations**
Increased Risk of Data Exposure
Without proper preparation, the new Site permissions report may lead to unmonitored exposure of sensitive data, as administrators may not be aware of the changes in permissions visibility.
- roles: SharePoint Administrators, Compliance Officers
- references: https://learn.microsoft.com/sharepoint/data-access-governance-reports#access-the-reports-in-the-sharepoint-admin-center, https://learn.microsoft.com/sharepoint/powershell-for-data-access-governance#site-permissions-across-your-organization-report
User Confusion and Mismanagement of Permissions
The introduction of the new reporting feature without adequate training may result in confusion among SharePoint administrators, leading to mismanagement of site permissions and potential user access issues.
- roles: SharePoint Administrators, End Users
- references: https://learn.microsoft.com/sharepoint/data-access-governance-reports#access-the-reports-in-the-sharepoint-admin-center, https://learn.microsoft.com/sharepoint/powershell-for-data-access-governance#site-permissions-across-your-organization-report
Configutation Options**
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Data Protection**
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IT Security**
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explanation for non-techies**
The Site Permissions report for your entire organization is now more accessible than ever. Previously, if you wanted to check who had access to different sites within your organization, you had to use a tool called PowerShell. Think of PowerShell like a command line tool that requires you to type specific commands to get information, much like using a calculator where you have to input the numbers and operations manually to get a result.
Now, this process has been simplified. You can access the Site Permissions report directly from the SharePoint Admin Center. Imagine you used to have to go to a specific room in your office to find a particular file, but now that file is available on your desk. This change makes it easier for SharePoint administrators to see who has access to what, and it helps them manage permissions more effectively.
This new feature is especially useful for organizations using Microsoft Copilot, a tool that helps automate tasks and provide insights. By having a clear view of site permissions, organizations can ensure that their data is secure and accessible only to those who need it.
To get ready for this change, it's a good idea to review your current site permissions. Think of it like checking who has keys to your office and making sure only the right people have access. Inform your SharePoint administrators about this new way to access the report, and update any internal guides or processes to reflect this change.
No new compliance issues have been identified with this update, but it's always wise to review your organization's policies to ensure everything is in line with your compliance requirements.
** AI generated content. This information must be reviewed before use.
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Last updated 2 months ago ago
