check before: 2025-08-01
Product:
Copilot, Microsoft 365 Apps, Microsoft 365 Copilot, Planner, Project, Project for the web
Platform:
Online, Web, World tenant
Status:
Change type:
User impact, Admin impact
Links:
Details:
Summary:
Licensing changes for Copilot in Planner (preview) will take effect in August 2025. Users with only Planner and Project Plan 3 or 5 licenses will lose access. Access will continue for users with a Microsoft 365 Copilot license. Update licenses to maintain access if needed.
Details:
We're making a licensing change that affects access to Copilot in Planner (preview). This change ensures alignment with Microsoft 365 Copilot licensing and may require action if your organization relies on this capability.
[When this will happen:]
This change will begin to take effect in early August 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-07-15
updated:
2025-07-15
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Loss of Access to Copilot Features
Users with only Planner and Project Plan 3 or 5 licenses will lose access to Copilot in Planner (preview), impacting their ability to utilize AI-driven planning tools.
- roles: Project Managers, Team Members
- references: https://support.microsoft.com/office/create-a-new-plan-with-copilot-in-planner-preview-1c986429-613a-47c3-816d-039dd91e60bf
Increased Workload for Admins
Admins will face increased workload to update licenses for users to maintain access to Copilot in Planner, leading to potential delays in other IT operations.
- roles: IT Administrators, Compliance Officers
- references: https://support.microsoft.com/office/create-a-new-plan-with-copilot-in-planner-preview-1c986429-613a-47c3-816d-039dd91e60bf
User Frustration and Decreased Productivity
Users losing access to Copilot may experience frustration and decreased productivity due to the sudden change in available tools for project planning.
- roles: Project Managers, Team Members
- references: https://support.microsoft.com/office/create-a-new-plan-with-copilot-in-planner-preview-1c986429-613a-47c3-816d-039dd91e60bf
Potential Project Delays
Without access to Copilot, project timelines may be affected, leading to potential delays in project deliverables and overall organizational goals.
- roles: Project Managers, Stakeholders
- references: https://support.microsoft.com/office/create-a-new-plan-with-copilot-in-planner-preview-1c986429-613a-47c3-816d-039dd91e60bf
Training and Support Needs
Users may require additional training and support to adapt to the loss of Copilot features, increasing the demand for IT support resources.
- roles: IT Support Staff, Training Coordinators
- references: https://support.microsoft.com/office/create-a-new-plan-with-copilot-in-planner-preview-1c986429-613a-47c3-816d-039dd91e60bf
Configutation Options**
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Opportunities**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
Imagine you have a subscription to a streaming service that allows you to watch movies and TV shows. Now, the service decides to introduce a new feature, like a virtual assistant that helps you find content faster. However, this new feature is only available if you upgrade to a more comprehensive subscription plan.
In a similar way, Microsoft is making changes to how you can access a feature called Copilot in Planner. Copilot is like a digital assistant that helps you manage tasks and projects more efficiently. Currently, if you have licenses for Planner and certain Project plans, you can use Copilot. But starting in August 2025, only those with a Microsoft 365 Copilot license will continue to have access to this feature.
This means that if your organization uses Copilot in Planner and you want to keep using it, you might need to upgrade your licenses to include Microsoft 365 Copilot. It's like upgrading your streaming service plan to keep access to the new virtual assistant feature. If you rely on Copilot to help manage your projects, it's important to plan for this change and consider updating your licenses accordingly. For more detailed guidance on how to use Copilot in Planner, you can refer to Microsoft's support page.
** AI generated content. This information must be reviewed before use.
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Last updated 2 months ago ago
