check before: 2025-08-01
Product:
Copilot, Entra, OneDrive, Purview, Purview Communication Compliance, Purview compliance portal, SharePoint, Teams
Platform:
Online, Web, World tenant
Status:
Launched
Change type:
Admin impact, New feature, Updated message
Links:
Details:
Summary:
Microsoft Purview Data Lifecycle Management will introduce a secure workflow allowing admins to bypass retention/legal holds to delete OneDrive and SharePoint content early. This requires specific admin roles, includes audit features, and is planned for public preview in September 2025 and general availability in November 2025.
Details:
Updated August 6, 2025: We have updated the timeline. Thank you for your patience.
What and Why:
We're introducing a new capability in Microsoft Purview Data Lifecycle Management that allows admins to bypass existing retention policies and delete content from OneDrive and SharePoint Online before the retention or hold duration expires. This feature supports organizations managing Copilot-related artifacts-such as Teams recordings and transcripts-independently of OneDrive retention policies, giving admins greater control over how long this content is retained.
This message is associated with Microsoft 365 Roadmap ID 496151
Rollout Schedule:
Public Preview (Worldwide): Mid-September 2025 (previously mid-August) - late September 2025 (previously late August)
General Availability (Worldwide): mid-November 2025 (previously mid-September) - late November 2025 (previously late September).
Impact on Your Organization:
Who is affected:
Admins managing OneDrive and SharePoint Online retention policies
Organizations using Microsoft Purview for data lifecycle management
What will happen:
Admins can create Priority Cleanup policies to delete content before retention or hold periods expire
Feature includes simulation mode, audit logging, and disposition reviews
New admin policy authoring flows are introduced, governed by Microsoft Purview role groups
Feature is not enabled by default; requires explicit policy creation and enforcement
Requires at least two admins to author and enforce a Priority Cleanup policy
Action Required/Recommendations:
Ensure at least two admins are assigned the Priority Cleanup Admin and Retention Management roles
Review and configure role assignments in Microsoft Purview portal
Communicate this change to your compliance and records management teams
Update internal documentation to reflect new policy authoring and enforcement capabilities
Compliance considerations
QuestionExplanation
Does the change alter how existing customer data is processed, stored, or accessed?Yes - It allows deletion of content before the expiration of retention or hold policies, changing how data is retained and disposed.
Does the change modify, interrupt, or disable any of the following capabilities (Purview)?Yes - It introduces a new way to override retention policies and holds, impacting deletion workflows.
Does the change include an admin control and, can it be controlled through Entra ID group membership?Yes - Admin access is governed by Microsoft Purview role groups, which can be managed via Entra ID.
Change Category:
XXXXXXX ... free basic plan only
Scope:
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Release Phase:
General Availability, Preview
Created:
2025-07-15
updated:
2025-08-07
Public Preview Start Date
XXXXXXX ... free basic plan only
Task Type
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Docu to Check
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
Microsoft is introducing a feature in Purview Data Lifecycle Management that allows trusted admins to bypass retention policies in OneDrive and SharePoint, enabling early document deletion with dual admin approval, simulation mode, and audit logging for flexible content management.
Direct effects for Operations**
Bypassing Retention Policies
The introduction of a secure workflow to bypass retention policies may lead to accidental deletion of important data if not properly managed, impacting data integrity and compliance.
- roles: Compliance Officer, Data Administrator
- references: https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=496151
Increased Risk of Data Loss
Without proper preparation, the ability to delete content before retention periods expire could result in unintentional loss of critical information, affecting business operations.
- roles: IT Manager, Records Manager
- references: https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=496151
User Experience Disruption
Changes in data retention and deletion workflows may confuse users, leading to frustration and decreased productivity if they are not informed about the new processes.
- roles: End User, Support Staff
- references: https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=496151
Configutation Options**
XXXXXXX ... paid membership only
Opportunities**
XXXXXXX ... free basic plan only
Potentional Risks**
XXXXXXX ... paid membership only
Data Protection**
XXXXXXX ... paid membership only
IT Security**
XXXXXXX ... paid membership only
Hypothetical Work Council Statement**
XXXXXXX ... paid membership only
DPIA Draft**
XXXXXXX ... paid membership only
explanation for non-techies**
XXXXXXX ... free basic plan only
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-08-07 | MC MessageTagNames | New feature, Admin impact | Updated message, New feature, Admin impact |
| 2025-08-07 | MC Summary | Microsoft is introducing a feature in Microsoft Purview Data Lifecycle Management allowing admins to bypass retention policies and delete content from OneDrive and SharePoint before retention periods expire. This feature, available from August 2025, requires specific admin roles and supports managing Copilot-related artifacts independently. Compliance and role configuration updates are necessary. | Microsoft Purview Data Lifecycle Management will introduce a secure workflow allowing admins to bypass retention/legal holds to delete OneDrive and SharePoint content early. This requires specific admin roles, includes audit features, and is planned for public preview in September 2025 and general availability in November 2025. |
| 2025-08-07 | MC Last Updated | 07/15/2025 01:55:06 | 2025-08-06T18:02:45Z |
| 2025-08-07 | MC Messages | What and Why:
We're introducing a new capability in Microsoft Purview Data Lifecycle Management that allows admins to bypass existing retention policies and delete content from OneDrive and SharePoint Online before the retention or hold duration expires. This feature supports organizations managing Copilot-related artifacts-such as Teams recordings and transcripts-independently of OneDrive retention policies, giving admins greater control over how long this content is retained. This message is associated with Microsoft 365 Roadmap ID 496151 Rollout Schedule: Public Preview (Worldwide): Mid August 2025 - End August 2025 General Availability (Worldwide): Mid September 2025 - End September 2025 Impact on Your Organization: Who is affected: Admins managing OneDrive and SharePoint Online retention policies Organizations using Microsoft Purview for data lifecycle management What will happen: Admins can create Priority Cleanup policies to delete content before retention or hold periods expire Feature includes simulation mode, audit logging, and disposition reviews New admin policy authoring flows are introduced, governed by Microsoft Purview role groups Feature is not enabled by default; requires explicit policy creation and enforcement Requires at least two admins to author and enforce a Priority Cleanup policy Action Required/Recommendations: Ensure at least two admins are assigned the Priority Cleanup Admin and Retention Management roles Review and configure role assignments in Microsoft Purview portal Communicate this change to your compliance and records management teams Update internal documentation to reflect new policy authoring and enforcement capabilities Compliance considerations QuestionExplanation Does the change alter how existing customer data is processed, stored, or accessed?Yes - It allows deletion of content before the expiration of retention or hold policies, changing how data is retained and disposed. Does the change modify, interrupt, or disable any of the following capabilities (Purview)?Yes - It introduces a new way to override retention policies and holds, impacting deletion workflows. Does the change include an admin control and, can it be controlled through Entra ID group membership?Yes - Admin access is governed by Microsoft Purview role groups, which can be managed via Entra ID. | Updated August 6, 2025: We have updated the timeline. Thank you for your patience.
What and Why: We're introducing a new capability in Microsoft Purview Data Lifecycle Management that allows admins to bypass existing retention policies and delete content from OneDrive and SharePoint Online before the retention or hold duration expires. This feature supports organizations managing Copilot-related artifacts-such as Teams recordings and transcripts-independently of OneDrive retention policies, giving admins greater control over how long this content is retained. This message is associated with Microsoft 365 Roadmap ID 496151 Rollout Schedule: Public Preview (Worldwide): Mid-September 2025 (previously mid-August) - late September 2025 (previously late August) General Availability (Worldwide): mid-November 2025 (previously mid-September) - late November 2025 (previously late September). Impact on Your Organization: Who is affected: Admins managing OneDrive and SharePoint Online retention policies Organizations using Microsoft Purview for data lifecycle management What will happen: Admins can create Priority Cleanup policies to delete content before retention or hold periods expire Feature includes simulation mode, audit logging, and disposition reviews New admin policy authoring flows are introduced, governed by Microsoft Purview role groups Feature is not enabled by default; requires explicit policy creation and enforcement Requires at least two admins to author and enforce a Priority Cleanup policy Action Required/Recommendations: Ensure at least two admins are assigned the Priority Cleanup Admin and Retention Management roles Review and configure role assignments in Microsoft Purview portal Communicate this change to your compliance and records management teams Update internal documentation to reflect new policy authoring and enforcement capabilities Compliance considerations QuestionExplanation Does the change alter how existing customer data is processed, stored, or accessed?Yes - It allows deletion of content before the expiration of retention or hold policies, changing how data is retained and disposed. Does the change modify, interrupt, or disable any of the following capabilities (Purview)?Yes - It introduces a new way to override retention policies and holds, impacting deletion workflows. Does the change include an admin control and, can it be controlled through Entra ID group membership?Yes - Admin access is governed by Microsoft Purview role groups, which can be managed via Entra ID. |
| 2025-08-07 | MC Title | Introduction of secure workflow to bypass retention/legal holds on OneDrive and SharePoint | (Updated) Introduction of secure workflow to bypass retention/legal holds on OneDrive and SharePoint |
| 2025-08-07 | MC End Time | 11/03/2025 09:00:00 | 2025-12-29T09:00:00Z |
Last updated 4 weeks ago ago
