MC1102786 – Improved processing visibility for Content AI models in SharePoint Online: Autofill and Document Translation (archived)

Product:

SharePoint, Syntex

Platform:

Online, Web, World tenant

Status:

Launched

Change type:

New feature, User impact

Links:

489453

Details:

Summary:
Improved processing visibility for Content AI models in SharePoint Online introduces a new activity pane for real-time insights into document translation and autofill operations. This update, rolling out in July 2025, replaces the legacy “Processing status” column and enhances monitoring, troubleshooting, and user experience. No action is required to enable this feature.

Details:
We're introducing a new activity pane in SharePoint Online to enhance visibility into Content AI model processing (formerly Microsoft Syntex). This update provides real-time insights into document translation and autofill operations, helping users monitor progress, troubleshoot issues, and understand outcomes more effectively.
This change is associated with Microsoft 365 Roadmap ID: 489453
[When this will happen:]
General Availability (Worldwide): Rollout will begin in early July 2025 and is expected to complete by late July 2025.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-06-25

updated:
2025-06-25

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

User Experience Impact due to Change in Interface
The introduction of a new activity pane replaces the legacy 'Processing status' column, which may confuse users who are accustomed to the old interface. Users may initially struggle to locate information and understand the new features, leading to potential frustration and decreased productivity.
   - roles: End Users, Site Owners
   - references: https://www.microsoft.com/en-us/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=489453

Increased Support Requests during Transition
As users adapt to the new activity pane, there may be an increase in support requests related to understanding the new features and troubleshooting issues. This could overwhelm IT support teams, leading to longer response times and user dissatisfaction.
   - roles: IT Support Staff, End Users
   - references: https://www.microsoft.com/en-us/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=489453

Configutation Options**

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Data Protection**

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explanation for non-techies**

SharePoint Online is getting an upgrade that will make it easier for users to see what's happening with their documents when using Content AI models, like document translation and autofill. Imagine you're at a busy airport, and you want to know the status of your flight. Instead of just seeing a simple "On Time" or "Delayed" on a board, you now have an app that shows you real-time updates, like the boarding process, gate changes, and estimated arrival times. This new feature in SharePoint is similar.

Previously, users had a basic "Processing status" column that told them if a document was being processed, but it didn't provide much detail. Now, there's a new activity pane that gives a clearer picture. It shows real-time statuses such as "In progress," "Completed," or "Failed" for each document, just like checking the progress of your flight. For completed tasks, it even provides extra details, like which languages were used in translation or how many columns were filled in automatically.

If something goes wrong, the new system provides specific error messages, making it easier to troubleshoot issues. It's like getting a notification on your phone if your flight is delayed, explaining why and what to do next. Users can also filter and view the history of these processes for up to 60 days, which is like being able to look back at past flights to see patterns or issues.

This update is designed to help users manage their documents more effectively without needing to call for support as often. It's all about giving users the tools they need to understand and manage their documents in real-time, much like having a personal assistant for your travel plans. No action is needed to start using this feature, but it's good to let users know that the old "Processing status" column will be hidden by default. They should also be informed about the new activity pane, which will provide more detailed and real-time information.

For those who manage compliance and reporting, there might be a need to update any tools that relied on the old column, but the underlying data handling remains the same. This change is all about improving visibility and user experience, making it easier to track and troubleshoot document processing in SharePoint Online.