check before: 2025-05-01
Product:
eDiscovery, Entra, Purview, Purview Communication Compliance, Purview compliance portal, Purview Data Loss Prevention, Purview Information Protection, Purview Insider Risk Management, SharePoint, Windows
Platform:
Online, Web, Windows Desktop, World tenant
Status:
Launched
Change type:
New feature, Admin impact
Details:
Summary:
Microsoft Purview Data Loss Prevention is introducing a new "Enterprise AI apps" category in collection policies, available in public preview from mid-May to early June 2025. This feature requires an Azure subscription and an E5 license. Organizations must update their policies to continue ingesting data from AI apps like ChatGPT Enterprise. Further details and preparation steps are provided in the message.
Details:
Coming soon for Microsoft Purview | Data Loss Prevention: We are including Enterprise AI apps as a category in the new collection policies communicated in MC1068273 / Microsoft Purview | Data Loss Prevention: New collection policies for scoping classifiers and activity tracking (published May 2025). This category will empower admins to precisely control and optimize the signals and data collected across enterprise AI apps in Purview solutions, enable better compliance with local regulations, reduce noise from SITs and user activities that aren't relevant to your organization to improve resource efficiency, and control ingestion of prompts and responses. The enterprise AI apps category includes ChatGPT Enterprise, apps built on Microsoft Azure AI services, and Microsoft Entra-connected AI apps.
An Azure subscription connected to Microsoft Purview and an E5 license are required to access this feature.
This message is associated with Microsoft 365 Roadmap ID 492623.
[When this will happen:]
Public Preview (Worldwide): We will begin rolling out mid-May 2025 and expect to complete by early June 2025.
We will update this message when the plan for General Availability is finalized.
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2025-05-13
updated:
2025-05-13
Public Preview Start Date
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Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Data Ingestion Disruption
If the new collection policies are implemented without preparation, organizations may experience disruptions in data ingestion from AI apps like ChatGPT Enterprise, leading to potential data loss and compliance issues.
- roles: Data Compliance Officer, IT Administrator
- references: https://learn.microsoft.com/purview/archive-chatgpt-interactions, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=492623
Increased Noise in Data Collection
Without proper configuration of the new collection policies, organizations may collect irrelevant data, increasing noise and making it harder to identify critical signals, which can hinder compliance efforts.
- roles: Data Analyst, Compliance Manager
- references: https://learn.microsoft.com/purview/collection-policies-solution-overview, https://azure.microsoft.com/pricing/details/purview/
User Experience Degradation
Failure to notify users about the changes in data collection policies may lead to confusion and frustration among users, impacting their experience with AI applications.
- roles: End User, Support Staff
- references: https://learn.microsoft.com/purview/collection-policies-solution-overview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=492623
Configutation Options**
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Opportunities**
Enhanced Compliance Management
The introduction of the 'Enterprise AI apps' category in collection policies allows for more precise control over data ingestion from AI applications, enhancing compliance with local regulations. This will enable organizations to tailor their data collection strategies, ensuring that only relevant signals are captured, which can reduce compliance risks and improve overall governance.
- next-steps: Review current data collection policies and update them to include the new 'Enterprise AI apps' category. Train compliance and data governance teams on the new features to ensure they leverage the enhanced capabilities effectively.
- roles: Compliance Officers, Data Governance Managers, IT Administrators
- references: https://learn.microsoft.com/purview/collection-policies-solution-overview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=492623
Resource Efficiency Improvement
By reducing the noise from irrelevant user activities and focusing on significant signals from enterprise AI apps, organizations can optimize resource usage within their IT infrastructure. This leads to improved performance and lower operational costs associated with data processing and storage.
- next-steps: Conduct an audit of current data collection practices to identify irrelevant signals. Adjust collection policies to focus on high-value data, and monitor the impact on system performance and resource utilization post-implementation.
- roles: IT Operations Managers, System Administrators, Data Analysts
- references: https://azure.microsoft.com/pricing/details/purview/, https://learn.microsoft.com/purview/archive-chatgpt-interactions
User Experience Enhancement
The ability to control the ingestion of prompts and responses from AI applications will help in tailoring the user experience by filtering out unnecessary data, leading to a more streamlined and relevant interaction with AI tools. This can enhance user satisfaction and productivity.
- next-steps: Gather user feedback on current AI application usage and identify pain points. Use this information to refine collection policies and enhance user training on effective use of AI tools within compliance parameters.
- roles: End Users, Product Managers, User Experience Designers
- references: https://learn.microsoft.com/purview/collection-policies-solution-overview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=492623
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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